NO. 12                                                                               PAGE 1

 

                                                APRIL 25, 2013

                                  WEB SITE http://macedontown.net

 

The Regular Meeting of the Town Board of the Town of Macedon held April 25, 2013 at the Town Complex, 32 Main Street, in the Town of Macedon was called to order by Supervisor William H. Hammond at 7:30 p.m.

 

Pledge of Allegiance.

 

Upon Roll Call, the following members of the Board were

Present:

Councilperson

Paul Kenyon

Councilperson

David Maul

Councilperson

David McEwen – via skype

Councilperson

Sandy Pagano

Supervisor

William Hammond

 

Absent:   

                                                           

Also Present:

Attorney

Anthony Villani

Engineer

Scott Allen

Highway Superintendent

Richard Roets

Police Chief

John Colella

Town Clerk

Judy Gravino

 

Councilman McEwen was in attendance via skype.  Due to time restraints his location was not advertised, therefore, his vote was not counted when determining if motion carried.  He requested his vote be noted.

 

RESOLUTION NO. 108 (13) APPROVAL OF MINUTES – Regular Meeting

RESOLVED the Town Board approves the minutes of April 11, 2013 as presented.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

The Supervisor presented the following reports:

Historian 3/1/2013-3/31/2013 Monthly Report

 

RESOLUTION NO. 109 (13) APPROVAL OF REPORTS

RESOLVED the reports be accepted as submitted.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 110 (13) - RESOLUTION NO. 97 (2013) POLICE EQUIPMENT PURCHASE – KARBON ARMS MPID AMENDED

RESOLVED the Chief of Police is authorized to order (2) Karbon Arms MPID units as per the attached quotation, with (1) unit being assigned to the Court security detail, purchase not to exceed $1,568.99 to be expensed from AF3120.200. (correcting #)

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

NO. 12                                                                               PAGE 2

                                                APRIL 25, 2013

 

RESOLUTION NO. 111 (13) - RESOLUTION NO. 98 (2013) POLICE EQUIPMENT PURCHASE – GATOR AMENDED

BE IT RESOLVED that the Chief of Police is authorized to purchase a Kimtek MedLite transport for use on the multi-departmental Gator Off-Road vehicle.  To be expensed in the amount of $1,862.50 from AL3120.200 (1/2 of purchase), and the other half from a donation to the Town of Macedon from the Macedon Town Ambulance, Inc. for $1,862.50 (A2705) and allow the Town Accountant to make any necessary budget adjustments. (correcting charge #’s)

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 112 (13) HIGHWAY TRUCK AWARD

WHEREAS the Macedon Town Board declared the 2010 Ford F-350 surplus equipment on September 13, 2012 and authorized the Highway Superintendent to advertise for sealed bids and

 

WHEREAS the vehicle was advertised in the Times on 3/24/13 & 3/31/13 and listed on the Town’s web site and

 

WHEREAS four (4) bids were received and subsequently opened on 4/22/2013

 

BE IT RESOLVED the bid be awarded to the highest bidder in the amount of $28,000.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 113 (13) PERSONNEL – AMBULANCE – HIRE – ELSBREE

RESOLVED the Town Board appoint Adam Elsbree as part-time ambulance paramedic ALS at the rate of $17.69/hour effective April 20, 2013.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 114 (13) PERSONNEL – POLICE - HUSK

It is with regret that the Chief of Police is in receipt of a letter of resignation from Part-Time Police Officer Adam Husk.  Officer Husk has been hired Full-Time with the Village of Palmyra Police Department.

 

BE IT RESOLVED that the Town Board accept the resignation of Officer Husk and thank him for his several years of hard work and dedication to the Macedon Residents and wish him well in his future endeavors.

MOTION BY PAGANO, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

NO. 12                                                                               PAGE 3

                                                APRIL 25, 2013

 

RESOLUTION NO. 115 (13) PURCHASE – POLICE – GYM EQUIPMENT

BE IT RESOLVED that the Chief of Police is authorized to purchase a Landice Pro treadmill to replace one that is not repairable.  The cost is $3,100 which includes a total lifetime warranty. Of the cost, $1,500 will be covered in a donation to the Town of Macedon by the Macedon Association of Police Officer’s, and the balance of $1,600 will be from AF3120.200, at no expense to the Macedon tax payers.

MOTION BY PAGANO, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

ABSTRACT NO. 4C (2013)

Claim No. 28324 (Early Bill)(300)            Expenditures in the amount of

                                                            $800.00

Claim No. 28325 (Early Bill)(301)            Expenditures in the amount of

                                                            $2,226.42

Claim No. 28326 (Early Bill)(302)            Expenditures in the amount of

                                                            $32.38

 

RESOLUTION NO. 116 (13) APPROVAL OF CLAIMS

RESOLVED the bills be paid as audited.

MOTION BY HAMMOND, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN ABSTAIN,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

Chief Colella presented the following officers with commendations:

 

Officer Earl Lergner IV

Flying T’s (Evidence Technician Training Award)

Letter of Commendation for his dedication to Traffic Safety resulting in 14 DWI related arrests, 402 traffic offenses issued and numerous criminal investigations.

 

Officer Ed O’Konsky

Letter of Commendation with criminal investigations that resulted in 51 investigations with 105 criminal charges filed. 

 

Officer David Demchuk

Letter of Commendation for assistance with the Sheriff’s Office on an attempted escape and secured individual.

 

The Board thanked the Police Department for their dedication to the citizens of the Town of Macedon and the work they have been doing.  Councilman Maul stated the Board strongly supports the Police at a Town level.

 

Supervisor Hammond read a Certificate of Achievement awarded to Jamie Walker in recognition of her attainment of the Gold Award, the highest honor a Girl Scout can earn.

 

The Trails Committee, Supervisor Hammond and Councilperson Pagano toured the Erie Canal Lock 60 and O’Neil Road Towpath Change Bridge #39 Abutments Historic Sites with the Judges from Erie Canalway National Heritage Corridor.  The Trails Committee submitted and was selected as a finalist for the Erie Canalway Heritage Award of Excellence.

 

 

 

 

 

 

NO. 12                                                                               PAGE 4

                                                APRIL 25, 2013

 

Village of Macedon Update:

On April 9, 2013 the Town of Macedon/Village of Macedon Boards held a productive meeting at the Palmyra Macedon Intermediate School.  

 

Supervisor Hammond followed up with a hand delivered letter to Mayor Cramer on April 12, 2013 thanking the Village Board for the progress of the joint meeting and offered to draft a fire contract reflecting the favorable Alternative I, as voiced by the Village Board, if she would confirm in writing that they wished to proceed.  The Supervisor also asked it the Village Board was interested in conducting a second meeting devoted to resolving outstanding issues regarding the sewer plant. 

 

An e-mail was received from Mayor Cramer on April 17, 2013 advising his letter was received and the Village Board would discuss it at their next Village Board meeting on April 24. 

 

On April 16, 2013 Mayor Cramer filed a freedom of information request to the Town of Macedon Records Access Officer, Judy Gravino, for extensive documents related to all sewer maps serviced by the Village, attorney bills for services incurred from 1993, revenue vs. expenditures for ambulance from 2008, police from 2005 and highway from 2005 to present.  It also requested all invoices for any work on the Public Safety Building since acquisition to the present date.

 

The Town has not heard from the Village on fire or sewer.

 

The Town submitted a foil request for sewer related information due to contract terms and litigation.  The clerk acknowledged and information has not been received.

 

Bullis Park Rules were discussed.  The Board will address at the next meeting after incorporating suggestions by Councilman Maul.

 

At the time of the Town of Macedon’s fire in 2001 involving the Town Hall and Library Rel Comm donated a phone system at the temporary Wayneport Road location.  The phone system was moved to the new buildings in 2003.  This system equipment is out of date and no support.  A new quote submitted by Rel Comm using the existing phones would cost $7,000 or $10,000 including new phones.  Supervisor Hammond suggested the Board include the cost to upgrade at budget time.  State bids and bidding process will be looked into.

 

Xerox submitted a quote to upgrade four (4) leased copiers which will save the Town $140 per month.  Copiers would be changed in June 2013.

 

RESOLUTION NO. 117 (13) EQUIPMENT – XEROX

RESOLVED the Town Board authorizes the Supervisor to contract with Xerox to update and reduce costs on the Town Hall and Library four (4) machines.  Councilman Maul requested the information stored be transferred as part of the contract.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN ABSTAIN,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

Both Town of Macedon signs have been installed.

 

 

 

 

 

NO. 12                                                                               PAGE 5

                                                APRIL 25, 2013

 

MOTION -  FIRE PROTECTION SOUTH OF CANAL & WEST OF THE VILLAGE

WHEREAS it was determined at the joint Village/Town Meeting by Trustee Kelly that a joint fire fighting facility be established at the west end of the town and

 

WHEREAS the Village cannot own a facility outside of the Village and

 

WHEREAS it was suggested by Trustee Kelly that the joint facility be between the Village of Macedon Fire Department and the Macedon Center Fire Department and, therefore,

 

BE IT RESOLVED that for the 2014 calendar year, the Macedon Center Fire Department be provided an expansion to their existing contractual service are to include an area south of the canal, west of Canandaigua Road and

 

BE IT FURTHER RESOLVED that in recognition of this expansion of service an amount of $70,000 be added to the annual contract for services and

 

BE IT FURTHER RESOLVED that the agreement with Macedon Center Fire Department reflect a joint operation with the Village of Macedon Fire Department in the area afore mentioned and that a facility be established for this joint operation south of the canal and west of Canandaigua Road.

 

MOTION BY PAGANO, SECONDED BY MAUL

 

Discussion followed:  It is the intent to execute Option 1, be proactive and to provide good coverage to the Town in the future with facilities such as Waste Management, Lowes and Wal-Mart on the west end.  The residents in the Macedon Fire District, town outside Village, have paid a lot of money through their tax dollars and own nothing. Macedon Center Fire District owns their building and equipment while the Village owns the building, equipment but not the land.  A town can not own a fire department.  As a proxy, the Macedon Center Fire Department could. 

 

Proposed at the Town/Village joint meeting, Alternative 1 requires the Village taking steps to allow the Village Fire Department to partner with Macedon Center Fire Department combined.  The Village needs to take the necessary steps to separate the Fire Department to allow them joint ownership. 

 

It was felt the Board needed to move ahead by authorizing what was advertised.  The Board discussed the need of foam trucks versus aerial trucks.  With Waste Management having six (6) acre cells and royalties possibly going from $1 million to $3 million, there will be a need for fire equipment.  The goal is to achieve uniformed purchasing and property rights.

 

Supervisor Hammond suggested at least a 3 year contract.  A longer term is necessary when asking for a facility and equipment.  Details can be worked out with the Fire Department.  The district south of the canal outside the Village has been paying for fire for 50 years and doesn’t own anything.  The citizens spoke at the public hearing and voiced their support for fire protection.  There will still be a relationship with the Village for fire protection.  They will still be responsible for the same territory.  Macedon Center Fire Department will be responsible for their current area plus the new territory.  This will improve the ISO rating.  More is better.

 

At this point Councilpersons Pagano and Maul withdrew their motion. 

 

 

 

 

NO. 12                                                                               PAGE 6

                                                APRIL 25, 2013

 

RESOLUTION NO. 118 (13) MACEDON CENTER FIRE CONTRACT

RESOLVED the Town Board approve the agreement with Macedon Center Volunteer Firemen’s Association, Inc. for the period of January 1, 2014 through December 31, 2018.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

AGREEMENT

 

            THIS AGREEMENT, made and executed in duplicate this __th day of ______________, 2013, between the TOWN BOARD OF THE TOWN OF MACEDON, Wayne County, New York (hereinafter referred to as “Board”), and the MACEDON CENTER VOLUNTEER FIREMEN’S ASSOCIATION, INC., a Not-For-Profit corporation duly organized pursuant to the Not-For-Profit Corporation Law of the State of New York, with its offices at the Macedon Center Fire Hall in the Town of Macedon, Wayne County, New York, (hereinafter referred to as “fire department”).

 

            WHEREAS, there has been duly established in the said Town of Macedon a fire protection District known as Macedon Fire Protection District embracing territory in said Town of Macedon as more fully described in the resolution establishing such district and duly adopted by the Town Board of the Town of Macedon on April 13, 1954; and

 

            WHEREAS, following a public hearing duly held on March 14, 2013, the Board duly authorized a contract with the fire department for fire protection for portions of said fire protection district upon the terms and conditions set forth herein; and

 

            WHEREAS, this contract has also been duly authorized by the fire department;

 

            NOW, THEREFORE, the Board does engage the fire department to furnish fire protection and emergency rescue service to portions of said fire protection district bounded and described as follows:

 

ALL that part of the Town of Macedon, County of Wayne and State of New York, bounded and described as follows: Beginning at a point where the north line of the Barge Canal lands of the State of New York intersects the west line of the Town of Macedon; thence easterly along the northerly line of the Barge Canal to the point of where the northerly line of said Barge Canal intersects the northerly line of the Village of Macedon; thence westerly, southerly, easterly and northerly along the boundary lines of said Village of Macedon to the north line of said Barge Canal; thence easterly along the northerly line of said Barge Canal to the east line of the Town of Macedon; thence south along said east line of the Town of Macedon to the southeast corner of said Town of Macedon; thence westerly along the south line of said Town of Macedon to a point located 600 +- feet easterly from the centerline of Canandaigua Road; thence northerly on a line 600 +- feet east of and parallel to the centerline of Canandaigua Road to a point in the south line of Town Lot 18; thence westerly along the south lines of Town Lot 18 and Town Lot 17 to a point located 300 +- feet easterly from the centerline of Farmington Road; thence northerly on a line 300 +- feet east of and parallel to the centerline of Farmington Road to a point in the south boundary line of lands now or formerly owned by David Martz; thence southwesterly along the south line of said lands of Martz 300 +- feet to a point in the centerline of Farmington Road; thence northerly along the center-line of Farmington  Road to its intersection with the centerline of Victor  Road; thence northeasterly along the centerline of Victor Road to the southeast corner of lands now or formerly owned by Harry and Shirley Weigert; thence northwesterly along the south line of said lands of

 

 

 

 

NO. 12                                                                               PAGE 7

                                                APRIL 25, 2013

 

Weigert to a point in the east line of Town Lot 16; thence southerly along the east line of Town Lot 16 for a distance of 100 +- feet to a point in the south boundary line of lands now or formerly owned by Carl and Alida Koch; thence westerly along the southerly boundary line of said Koch and other lots of record to a point in the common boundary line of Water District No. 6 and Water District No. 4; thence northerly along said common boundary line of said Water Districts to its intersection with the south line of the former right-of-way of the Rochester & Syracuse Railroad Co.; thence westerly along the south line of said former railroad right-of-way to the west line of the Town of Macedon; thence northerly along the west line of the Town of Macedon to the point and place beginning.

 

            And the fire department agrees to furnish said fire protection in the manner following, to wit:

 

            1.  The fire department shall at all times during the period of this agreement be subject to call for attendance at any fire occurring in the Macedon Fire Protection District, and when notified by telephone or otherwise by any person of a fire within the district, such department shall respond and attend upon the fire without delay, with appropriate apparatus, and upon arriving at the scene of the fire, the firemen of the fire department shall proceed diligently to the extinguishment of the fire, and the saving of the life and property in connection therewith.  The fire department shall provide a monthly report to the Town containing, at a minimum, the number and type of calls received during the preceding monthly reporting period.

 

            2.  The fire department shall at all times while this agreement is in force and effect, furnish and provide sufficient apparatus and equipment and personnel to provide the fire protection required by this contract.

 

            3.  This agreement shall continue for a period five (5) years commencing January 1, 2014

and shall terminate on December 31, 2018, at midnight, unless further extended.

 

            4.  In consideration of furnishing aid and the use of its apparatus and equipment as aforesaid, the fire department shall receive the following sums for each calender year the contract is in force and effect:

2014:   $95,000

2015:   $98,000

  2016:   $101,000

 2017:   $104,000

 2018:   $107,000

 

The first annual payment is to be paid on or before the last day of January, 2014, and each subsequent annual payment to be paid on or before January 30 of each subsequent year through and including 2018.

            5.  Neither the Town of Macedon nor the Macedon Fire Protection District shall be liable for any loss or damage sustained to the fire apparatus or other equipment of the fire department.

 

            6.  The Town of Macedon shall pay any and all claims authorized by law for medical expenses, loss of wages, compensation, benefits or other claims arising by reason of the injury to or death of a fireman sustained while answering, attending upon or returning from any such call falling under this agreement, and in case the fire department shall be compelled or required to pay such claim, the Town of Macedon shall reimburse the fire department the amount paid within (30) days after making such payment. 

           

 

 

 

 

NO. 12                                                                               PAGE 8

                                                APRIL 25, 2013

 

            7.  Nothing herein contained shall prevent the fire department from participating in any mutual aid plans now in effect or hereafter placed in effect in Wayne County, provided this does not interfere with or prevent the fire department from meeting its obligations under this contract, nor prevent the fire department or members thereof from taking part in any parade, exhibition or drill sponsored by or under the control of any duly authorized fireman’s association or department.

 

            IN WITNESS WHEREOF, the parties have duly executed and delivered this agreement on the day and year first written above.

 

                                                            TOWN BOARD OF THE TOWN OF MACEDON

                                                            _________________________________________

                                                                        Supervisor

                                                            _________________________________________

                                                                        Councilperson

 

                                                            _________________________________________

                                                                        Councilperson

 

                                                            _________________________________________

Attest:                                                             Councilperson

 

____________________________    ____________________________________

Macedon Town Clerk                                     Councilperson

 

 

                                                                        MACEDON CENTER VOLUNTEER

                                                                        FIREMEN’S ASSOCIATION, INC.

 

_____________________________      ________________________________________

Chairman - Board of Directors                                  President

 

Councilman Kenyon suggested a letter be drafted to the Mayor explaining the Town will execute the agreement with Macedon Center per the discussion at the joint Village/Town meeting based on the discussion and which will not exclude the Village.

 

RESOLUTION NO. 119 (13) WALWORTH ROAD CEMETERY - SIGN

RESOLVED the Town Board authorize Councilperson Pagano to purchase a sign for the Walworth Road Cemetery from the Wayne County Highway not to exceed $200.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

Town Clerk Judy Gravino informed the Board DEC will be transitioning to a new automated licensing system vendor, Accela by January 1, 2014.  Agents will need to turn in old equipment because it will not support the new licensing system.  Chief Colella is looking into equipment.

 

Historian June Hamell will be giving a presentation on May 14, 2014 at the Macedon Academy at 7 p.m. from the conference just attended.

 

RESOLUTION NO. 120 (13) EXECUTIVE SESSION

RESOLVED the Town Board enter Executive Session at 9:23 p.m. to discuss litigation.

MOTION BY MAUL, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 12                                                                               PAGE 9

                                                APRIL 25, 2013

 

RESOLUTION NO. 121 (13) OPEN SESSION

RESOLVED the Town Board return to Open Session at 10:50 p.m.

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

MOTION BY HAMMOND, SECONDED BY KENYON THE MEETING BE CLOSED AT 10:55 PM.

 

 

 

 

___________________________

Judy W. Gravino, RMC

Macedon Town Clerk