NO. 2 PAGE 1

ORGANIZATIONAL MEETING

JANUARY 7, 2013

WEB SITE http://macedontown.net

The Organizational Meeting of the Town Board of the Town of Macedon held January 7, 2013 at the Town Complex, 32 Main Street, in the Town of Macedon, and via web at 59275 Overseas Highway, Marathon, Florida was called to order by Supervisor William H. Hammond at 4:00 p.m.

Pledge of Allegiance.

Upon Roll Call, the following members of the Board were

Present:

Councilperson	David McEwen – via web
Councilperson	Sandy Pagano
Supervisor	William Hammond

Absent:

Councilperson	Paul Kenyon
Councilperson	David Maul

Also Present:

Engineer	Scott Allen
Highway Superintendent	Richard Roets
Police Chief	John Colella
Town Clerk	Judy Gravino

Supervisor Hammond provided notice and disclosure the Villani Law Office employs Mr. David Fulvio. Mr. Fulvio recently married Erin Hammond, daughter of the Supervisor. Mary Katherine Villani stated in a letter dated January 4, 2013 that Supervisor Hammond does not have a prohibited interest in any contract for legal services with the Villani Office. The Board was aware of this, and it was the consensus there was no conflict.

RESOLUTION NO. 4 (2013) STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RULES OF ORDER

Rule 1.

Regular Meetings

Regular meetings will be held according to schedule approved at the

Organizational Meeting to be held at 7:30 p.m.

Rule 2.

Special Meetings

Special meetings will be held at the call of the Supervisor or upon

request of two or more voting Town Board Members.

Rule 3.

Place of Meetings

All meetings will be held in the Town Hall unless otherwise stated.

Rule 4.

Quorum

Members convening, including the use of video conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the transaction of business. If a quorum is not convened within 45 minutes after the time set for a meeting, the members shall adjourn. Council must notify the Supervisor prior to any absence.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

Rule 5.

Presence of Legal Counsel

Legal Counsel shall be present during all meetings unless excused by

the Supervisor.

Rule 6.

Temporary Chairman

In the absence of the Supervisor, the deputy will preside.

Rule 7.

Order of Business

1. Call to order by Supervisor

2. Pledge of Allegiance

3. Roll Call

4. Approval of minutes of previous meeting

5. Reports from Departments, Committees and Boards

6. Comments from visitors and correspondence

7. Old Business

8. New Business

9. Approval of bills (first meeting of month)

10. Adjournment

Rule 8.

Roll Call

On Roll Call, the Town Clerk shall record by name all members present

or absent; shall further record the arrival of any member listed as absent;

and the departure of any member listed as present during the course of

each meeting.

Rule 9.

Approval of Minutes of Previous Meeting

Minutes of the previous meeting will not be read unless requested by

any Town Board member, but will be approved by motion, second and

vote.

Rule 10.

Payment of Claims

On the first meeting of each month, the Town Clerk will present to the

Board all claims to be audited and coded by fund. Each member of the

Board will review all claims and by motion, second and vote, authorize

the Town Clerk to issue a warrant to the Supervisor for payment.

**Any purchases not specifically identified in the budget must be

preapproved by the Town Supervisor.

Rule 11.

Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

Rule 12.

Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

Rule 13.

Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

Rule 14.

Resolutions & Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion. A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

Rule 15.

Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board. Submission deadline to be heard at the

next scheduled board meeting shall be the close of business on the Wednesday of the preceding week. The order of business shall be posted on the web site no later than three-calendar days prior to the date of each meeting by the Clerk to the Supervisor.

Rule 16.

Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

Rule 17.

Suspension of Rules

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

Rule 18.

Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting. Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

Rule 19.

Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

Rule 20.

Holding a Resolution

After a resolution is stated and it is in possession of the Board, before

the discussion or amendment, it may be held until the next meeting day

if requested by any member of the Board, but only one such request

shall be granted on any resolution. However, the Board may elect to

proceed on such matter with a two thirds vote of the total voting power

of the Board.

Rule 21.

Speaking

While a member is speaking, no member shall entertain any private

discourse.

Rule 22.

Required Ayes & Nays

The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

Rule 23.

Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

Rule 24.

Order of Voting

The order of voting shall be alternating alphabetical or reverse alphabetical with the exception of the Supervisor, who shall always vote last.

Rule 25.

Special Committees

Special Committees may be authorized at any legal meeting of the

Board. They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board. The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

Rule 26.

Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law. Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

Rule 27.

Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

Rule 28.

Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

RESOLUTION NO. 5 (2013) EMPLOYMENT POLICY

RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect:

1. No person shall be hired, transferred, or promoted to Town position that would create a supervisor/subordinate relationship between relatives.

2. For the purposes of this policy, the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law.

3. This policy shall not apply to any person employed by Macedon prior to the effective date of the policy.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 6 (2013) DRUG FREE WORK PLACE POLICY

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance. The inappropriate use of prescription and over the counter drugs shall also be disallowed. The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place. Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol

counseling and/or rehabilitation programs shall be made available to employees. Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy. Confidentiality shall be maintained as required by state and federal law.

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy. The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties. Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction. The Town Board may choose to initiate disciplinary action against any employee violating this policy. Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction. Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 7 (2013) ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

RESOLVED that the Board requests all employees to submit vacation and any floating holiday requests to their department head at least 30 days prior to the request.

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 2 PAGE 6

ORGANIZATIONAL MEETING

JANUARY 7, 2013

RESOLUTION NO. 8 (2013) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period. Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

William Hammond, Supervisor

John Colella, Police Chief, Macedon Police Department

Richard Roets, Highway Superintendent

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime. Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY MCEWEN, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 9 (2013) 2013 DESIGNATIONS

RESOLVED that the following designations are approved:

1. Legal Newspaper – Times

2. Bank Depositories – Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank

3. Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4. Town Board Meetings to be held on the 2^nd and 4^th Thursdays @ 7:30 p.m. except as amended

5. Mileage paid to Town employees on official Town business at $.565 per mile or per IRS rate

6. Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7. Supervisor authorized to make application to NYS Division for Youth.

8. Town Clerk is directed to make a master schedule for the year 2013 (per attachment)

9. Set a regular 40-hour week for Highway employees and time and a half for over 40 hours. Individual rates to be determined by Highway Superintendent and approved by Town Board.

10. All Town Offices will be open Monday-Friday from 9 a.m. – 4:30 p.m. unless otherwise specified by the Town Board

11. In the designation of full time and part time the Town will adhere to Civil Service Rules.

12.The following days will be 14 paid holidays for full time and year round part-time Town employees:

New Years Day	Tuesday	January 1, 2013
Martin Luther King Day	Monday	January 21, 2013
President’s Day	Monday	February 18, 2013
Memorial Day	Monday	May 27, 2013
Independence Day	Thursday	July 4, 2013
Labor Day	Monday	September 2, 2013
Columbus Day	Monday	October 14, 2013
Election Day	Tuesday	November 5, 2013
Veterans Day	Monday	November 11, 2013
Thanksgiving Day	Thursday	November 28, 2013
Day After Thanksgiving	Friday	November 29, 2013
Day Before Christmas	Monday	December 23, 2013
Day Before Christmas	Tuesday	December 24, 2013
Christmas Holiday	Wednesday	December 25, 2013
*Floater designated	December 23, 2013

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

13. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2012 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor & Historian hired by the Supervisor.

14. The Town Board recognizes MAPO as the bargaining unit of the police officers.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 10 (2013) BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by NYMIR providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $10,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 11 (2013) INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 12 (2013) PROCUREMENT POLICY

RESOLVED that the following Procurement Policy adopted by the Town of Macedon December 5, 1991 remains in effect:

TOWN OF MACEDON

PROCUREMENT POLICY

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract. Once that determination is made, a good faith effort will be made to determine whether it is know or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year. The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law: purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from another government entity.

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase. This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

2. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

3. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $10,000 and public works contracts under $20,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:

Estimated Amount of Purchase Contract	Method
$250 - $2,999	2 verbal quotations
$3,000 - $9,999	3-written/fax quotations or written request for proposals
Estimated Amount of Public WorksContract	Method
$250 - $2,999	2 verbal quotations
$3,000 - $4,999	2-written/fax quotations
$5,000 - $19,999	3-written/fax quotations or written request for proposals

A good faith effort shall be made to obtain the required number of alternate proposals. If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals. But, in no event shall the failure to obtain the proposals be a bar to the procurement.

5. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

6. Documentation and an explanation is required whenever a contact is awarded to other than the lowest possible bidder. This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is responsible.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

7. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid. In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body. These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures. The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.
1. Services of an attorney;
2. Services of a physician;
3. Technical services of an engineer engaged to prepare plans, maps and estimates;
4. Securing insurance coverage and/or services of an insurance broker;
5. Services of a certified public accountant;
6. Investment management services;
7. Printing services involving extensive writing, editing or art work;
8. Management of municipally owned property; and
9. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

a. Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b. Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c. Purchases under $100.

8. This policy shall go into effect January 1, l992 and will be reviewed annually.

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 13 (2013) DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO.14 (2013) 2013 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

Ambulance
Director of EMS	Paul Harkness	FT
Ambulance BLS	Aaron Newton	PT
Ambulance EMT	Donetta Steen	PT
Ambulance EMT-P	Paul MacDougall	PT
Ambulance EMP-P	Tom Sheets	PT

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

Assessing
Assessor	Susan Datthyn	FT
Assessor Clerk	Lynette Sackett	FT
Assessment Counsel	Mary Katherine Villani	PT
Boards
Assessing Review Board Chair	Thomas Littlefield	PT
Assessing Review Board Member-5 Yr.	Thomas Littlefield - 2017	PT
Assessing Review Board Clerk	Lynnette Sackett	PT
Library Board Member-5 Yr	Heather Proctor - 2017	PT
Library Board Member-5 Yr	Warren Jeffries – 2017	PT
Planning Board Chairman	Doug Allen	PT
Planning Board Member-7 Yr.	Doug Allen - 2019	PT
Planning Board Vice-Chairman	Mert Bartels	PT
Zoning Appeals Board Chairman	Warren Jeffries	PT
Zoning Board of Appeals Member-5 Yr	Carl Eligh - 2017	PT
Building/Zoning/Code Enforcement
Town Engineer/CEO/Building Inspector	Scott Allen	FT
Fair Housing Officer	Scott Allen	PT
Code Enforcement Officer	Ron Hall	PT
Fire Code Enforcement	Kenneth Hammond	PT
Town Engineer/Building/CEO Clerk	Susan Bush	FT
Storm Water Management Officer	Scott Allen	PT
Highway
Highway Clerk	Mary Beth Braman	FT
Justice
Justice Clerk	Judy Oaks	PT
Justice Clerk	Susan Gorman	PT
Town Clerk
Macedon Sewer Collecting Clerk	Judy Gravino	PT
Records Management Officer	Judy Gravino	PT
Registrar of Vital Statistics	Judy Gravino	PT
Water Collecting Clerk	Judy Gravino	PT
Police
Police Chief	John Colella	FT
Police Sergeant	Thomas Cooman	FT
Police Clerk	Tyler Robinson	FT
Recreation
Recreation Director	Norbert Miller	FT
Sr. Citizen Trip Director	Nancy Jennings	PT
Wayne County Youth Bureau	Nobert Miller	PT
Supervisor
Accountant	Kim Leonard	FT
Building Receptionist	Sharleen Flick	FT
Dog Control Officer	Mark Plyter	FT
Historian	June Hamell	PT
Honorary Town Crier	James Bush	PT
Legal Counsel	Mary Katherine Villani	PT
Macedon Sewer Clerk	Kim Leonard	PT

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

Supervisor designates:

Deputy Supervisor	Paul Kenyon	PT
Clerk to Supervisor	Karrie Bowers	FT
Historian	June Hamell	PT

NO. 2 PAGE 11

ORGANIZATIONAL MEETING

JANUARY 7, 2013

Supervisor Committee Appointments:

Chairman	Committee
Paul Kenyon	Fire, Human Resource & Rec.
David McEwen	Buildings/Grounds, Library, Master Plan & Planning Board Board
David Maul	Assessor, Police, & Technology
Sandy Pagano	Assessing Review Board, Court, Sewer & Zoning Board of Appeals
William Hammond	Accountant, Ambulance, Building/Zoning Office, Fire, Highway, Insurance, Library, Police Commissioner & Town Clerk Highway, Insurance, Library, Police Commissioner & Town Clerk

Town Clerk designates:

Deputy Town Clerk	Barbara LaBrake	FT
Clerk	Sharleen Flick	PT

Highway Superintendent designates full time highway employees:

John Anderson, Andre Bellefontaine, Mike Bueg, William Camblin, Chris Countryman, James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Edward Smith, Gary Wright & designates Chris Countryman as Deputy Highway Superintendent.

RESOLUTION NO. 15 (2013) 2013 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2013

NAME	TITLE		PAYMENT	AMOUNT
Ambulance
Harkness, Paul	Director of EMS	FT	Biweekly	$56,700
MacDougall, Paul	Ambulance EMT-P	PT	Biweekly	$17.69/hr.
Newton, Aaron	Ambulance BLS	PT	Biweekly	$10.92/hr.
Sheets, Tom	Ambulance EMT-P	PT	Biweekly	$17.69/hr.
Steen, Donetta	Ambulance EMT	PT	Biweekly	$11.22/hr.
Assessor
Datthyn, Susan	Assessor	FT	Biweekly	$51,894
Sackett, Lynnette	Assess Clerk	FT	Biweekly	$24,500
Sackett, Lynnette	Assess Rev Brd Clk	PT	Biweekly	$334
Boards
Assess. Rev. Board	5 Members	PT	Annually - June	$495
Planning Board	6 Members	PT	Quarterly	$1,735
Plan Board Chair	1 Member	PT	Quarterly	$2,664
ZBA Brd. of Appeals	4 Members	PT	Quarterly	$532
ZBA Brd. Of Appeals Chair	1 Member	PT	Quarterly	$587
Building/Zoning/Code Enforcement
Allen, Scott	Town Eng/CEO/		Biweekly-A	$11,149
Allen, Scott	Building & Zoning	FT	Biweekly-B	$55,745
Allen, Scott	TE/CEO/B&Z		Biweekly-SD	$7,433
Bush, Susan	Bldg/CEO Clerk	FT	Biweekly	$25,140
Bush, Susan	Planning Board Clerk	PT	Biweekly	$14.88/hr.
Bush, Susan	ZBA Clerk	PT	Biweekly	$14.88/hr.
Hall, Ronald	Code Enf Officer	PT	Biweekly	$18.36/hr.
Hammond, Ken	Fire Code Enf	PT	Biweekly	$10,532
Dog Control
Plyter, Mark	Dog Control Off	PT	Biweekly	$15.00/hr.

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ORGANIZATIONAL MEETING

JANUARY 7, 2013

Highway/Parks
Roets, Richard	Highway Supt.	FT	Biweekly	$66,000
Roets, Richard	Drainage	PT	Biweekly-SD	$5,384
Roets, Richard	Parks	PT	Biweekly	$1,040
Roets, Richard	Sewer	PT	Biweekly	$2,186
Braman, Mary Beth	Highway Supt. Clerk	FT	Biweekly	$22,392
Anderson, John	Highway Employee	FT	Biweekly	$20.69/hr.
Bellefontaine, Andre	Highway Employee	FT	Biweekly	$21.79/hr.
Bueg, Michael	Highway Employee	FT	Biweekly	$20.66/hr.
Camblin, William	Highway Employee	FT	Biweekly	$17.83/hr.
Countryman, Chris	Highway Employee	FT	Biweekly	*$23.38/hr.
Countryman, Chris	Deputy Highway Superintendent	FT	Biweekly	*$1.00/hr.
Ellis, James	Highway Employee	FT	Biweekly	$20.69/hr.
Everdyke, D. Paul	Highway Employee	FT	Biweekly	$24.28/hr.
Payne, David	Highway Employee	FT	Biweekly	$23.46/hr.
Quigley, Daryl	Highway Employee	FT	Biweekly	$23.73/hr.
Wright, Gary	Highway Employee	FT	Biweekly	$23.96/hr.
Seasonal
Everdyke, Gary	Highway – Plow Seasonal	PT	Biweekly	$20.80/hr.
Everdyke, Gary	Highway Mower Seasonal	PT	Biweekly	$10.40/hr.
Youngman, James	Highway – Mowing Seasonal	PT	Biweekly	$12.50/hr.
Youngman, James	Parks Concession Seasonal	PT	Biweekly	$12.50/hr.
Youngman, James	Parks Custodian Seasonal	PT	Biweekly	$15.24/hr.
Youngman, James	Parks Person Seasonal	PT	Biweekly	$2,277
Justice
Crowley, Thomas	Justice	PT	Biweekly	$19,450
Reinstein, Ronald	Justice	PT	Biweekly	$19,450
Gorman, Susan	Justice Clerk Deputy	PT	Biweekly	$12.81/hr.
Oaks, Judy	Justice Clerk	PT	Biweekly	$20.01/hr.
Police Employees
Colella, John	Chief	FT	Biweekly	Contract
Cooman, Thomas	Sergeant	FT	Biweekly	Contract
Clingerman, John	Police	PT	Biweekly	$25.00/hr.
D’Amato, Thomas	Police Officer Recruit	PT	Biweekly	$12.00/hr.
Demchuk, David	Patrolman	PT	Biweekly	Contract
Haines, Scott	Patrolman	PT	Biweekly	Contract
Hall, Ronald	Patrolman	PT	Biweekly	Contract
Husk, Adam	Patrolman – Temp.	PT	Biweekly	Contract
Lergner IV, Earl	Patrolman	FT	Biweekly	Contract
O’Konsky. Edward	Patrolman	FT	Biweekly	Contract
Powell, William	Patrolman	PT	Biweekly	Contract
Robinson, Tyler	Police Clerk	FT	Biweekly	$30,600
Sixby, Stephanie	Gananda Crossing Guard-Sept-June	PT	Biweekly	$6,272
Supervisor
Hammond, William	Supervisor	FT	Biweekly	$51,438
Bowers, Karrie	Supervisor Clerk	FT	Biweekly	$25,083
Flick, Sharleen	Bldg. Receptionist	FT	Biweekly	$22,392
Hamell, June	Historian	PT	Quarterly	$3,219
Leonard, Kim	Accountant	FT	Biweekly	$68,083
Leonard, Kim	Sewer	PT	Biweekly	$1,367
Miller, Norbert	Recreation Director	FT	Biweekly	$32,286
Taxes
Lorie Maul	Tax Collector	PT	Biweekly	$8,829

NO. 2 PAGE 13

ORGANIZATIONAL MEETING

JANUARY 7, 2013

Town Board
Kenyon, Paul	Councilperson	PT	Quarterly	$6,971
Maul, David	Councilperson	PT	Quarterly	$6,971
McEwen, David	Councilperson	PT	Quarterly	$6,971
Pagano, Sandy	Councilperson	PT	Quarterly	$6,971
Town Clerk
Gravino, Judy	Town Clerk	FT	Biweekly	$41,151
Gravino, Judy	Records Mgmt.	PT	Biweekly	$3,320
LaBrake, Barbara	Town Clerk Deputy	FT	Biweekly	$24,480
Veterans
Veteran Services (1)*			Annually	$250
Seniors
Senior Citizen Chaplain*				$50
Senior Citizen Historian*				$75
Senior Citizen President*				$100
Senior Citizen Secretary*				$100
Senior Citizen Sunshine*				$50
Senior Citizen Treasurer*				$100
Senior Citizen Trip Director*				$200
Senior Citizen Vice-President*				$100
(*Paid Quarterly By Voucher)

MOTION BY HAMMOND, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 16 (2013) FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees by department they report to:

Ambulance	Paul Harkness
Assessing	Susan Datthyn, Lynette Sackett
Building/Zoning	Scott Allen, Susan Bush
Highway	John Anderson, Andre’ Bellefontaine, Mary Beth Braman, Michael Bueg, William Camblin, Chris Countryman, James Ellis, Paul Everdyke, Dave Payne, Daryl Quigley, Richard Roets, Gary Wright
Police	John Colella, Thomas Cooman, Earl Lergner IV, Edward O’Konsky, Tyler Robinson
Supervisor	Karrie Bowers, Sharleen Flick, Kim Leonard, Norm Miller, William Hammond
Town Clerk	Judy Gravino, Barbara LaBrake

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 17 (2013) PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town:

Appeals Board	$50
Assessor	$100
Building Inspector	$175
Director of Medical Services	$100
Dog Control – Town Clerk	$100
Planning Board	$50
Police	$100
Recreation	$150
Supervisor	$150
Town Clerk	$275
Town Justice	$200
Tax Collector	$200
Total	$1,650

NO. 2 PAGE 14

ORGANIZATIONAL MEETING

JANUARY 7, 2013

The above funds to be audited randomly but at least quarterly by the Supervisor or his designee.

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 18 (2013) AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 19 (2013) NYS ASSOCIATION OF TOWNS CONFERENCE

RESOLVED the following individuals be approved to attend the NYS Association of Towns Conference:

Judy Gravino, Kim Leonard, Karrie Bowers, Sue Gorman, Judy Oaks and Ronald Reinstein

BE IT FURTHER RESOLVED Kim Leonard be named voting delegate and Karrie Bowers alternate.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 20 (2013) AMBULANCE – BOARD OF DIRECTORS

BE IT RESOLVED that the Macedon Town Board appoints Steve Gilson, Ken Hammond, Kim Leonard, Mike Mosher and Craig Welker as the board of Directors, Inc. for the Macedon Town Ambulance and be it further

RESOLVED that the Director of EMS is appointed as the representative on behalf of the Town Board

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 21 (2013) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2013:

Sandy Pagano

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 22 (2013) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2013:

Judy Oaks, Judy Gravino, William Hammond,

Kim Leonard & Sharleen Flick

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 2 PAGE 15

ORGANIZATIONAL MEETING

JANUARY 7, 2013

RESOLUTION NO. 23 (2013) SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:

(term 10/1/2012-9/30/2013)

Chaplain	Karen Yatteau
Historian	Terri Loessberg
President	Sandy Ciaccia
Secretary	Eunice Buss
Sunshine	Barbara Putnam
Treasurer	Joscelyn Moody
Trip Director	Nancy Jennings
Vice President	Ernestine Rogers

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 24 (2013) BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints James Youngman to open and close:

Bullis Bathrooms from March 15 through October 15 (weather permitting) and

as needed thereafter through October 30.

Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 25 (2013) BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of James Youngman as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 26 (2013) ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2013 calendar year:

Jim Ortiz	Adult Men’s Basketball	$15/session
Kathy Roberts	Sr. Citizen Arts & Crafts	$25/month

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 27 (2013) COMPLEX MOWING APPOINTMENT

RESOLVED that the Town Board appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100 not to exceed 10 hours per week and Kristen Remillard as back-up if needed.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 2 PAGE 16

ORGANIZATIONAL MEETING

JANUARY 7, 2013

RESOLUTION NO. 28 (2013) TOWN OF MACEDON OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS

Ambulance

WHEREAS, Paul Harkness, of the Town of Macedon, County of Wayne, New York, has been appointed to the position of Director of EMS of the Town of Macedon, and

Court

WHEREAS, Thomas Crowley, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

WHEREAS, Ronald Reinstein, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

WHEREAS, Judith Oaks, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

WHEREAS, Susan Gorman, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

Highway

WHEREAS, Richard Roets, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Highway Superintendent of the Town of Macedon, and

Police

WHEREAS, Tyler Robinson, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Police Clerk of the Town of Macedon, and

Receiver of Taxes & Assessments

WHEREAS, Lorie Maul, of the Town of Macedon, County of Wayne, New York, has been elected Office of Tax Collector of the Town of Macedon, and

Recreation

WHEREAS, Norbert Miller, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Recreation Director of the Town of Macedon, and

Supervisor

WHEREAS, William Hammond, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Supervisor of the Town of Macedon, and

WHEREAS, Karrie Bowers, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Supervisor Clerk of the Town of Macedon, and

WHEREAS, Kim Leonard, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Accountant of the Town of Macedon, and

WHEREAS, Sharleen Flick, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Deputy Town Clerk and Receptionist of the Town of Macedon, and

NO. 2 PAGE 17

ORGANIZATIONAL MEETING

JANUARY 7, 2013

Town Board

WHEREAS, Paul Kenyon, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, David Maul, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, David McEwen, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

WHEREAS, Cassandra Pagano, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Councilperson of the Town of Macedon, and

Town Clerk

WHEREAS, Judy Gravino, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Town Clerk of the Town of Macedon, and

WHEREAS, Barbara LaBrake, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Deputy Town Clerk of the Town of Macedon, and

Town Engineer/CEO/Building Inspector

WHEREAS, Scott Allen, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Town Engineer/CEO/Building Inspector of the Town of Macedon, and

WHEREAS, Susan Bush, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and

WHEREAS, Ronald Hall, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and

NOW, THEREFORE, we as respective officers above, do hereby undertake with the Town of Macedon that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and

Ambulance

This undertaking of the Ambulance Director of EMS Paul Harkness is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Director of EMS; and

Court

This undertakings of the Town Justice Thomas Crowley is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

This undertakings of the Town Justice Ronald Reinstein is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

NO. 2 PAGE 18

ORGANIZATIONAL MEETING

JANUARY 7, 2013

This undertakings of the Court Clerk Judith Oaks is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

This undertakings of the Court Clerk Susan Gorman is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

Highway

This undertaking of the Highway Superintendent Richard Roets is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Highway Superintendent; and

Police

This undertaking of the Police Clerk Tyler Robinson is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Police Clerk;

Receiver of Taxes & Assessments

This undertaking of the Tax Collector Lorie Maul is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into his hands as such Tax Collector; and

Recreation

This undertaking of the Recreation Director Norbert Miller is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Recreation Director; and

Supervisor

This undertaking of the Town Supervisor William Hammond is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Supervisor; and

This undertaking of the Supervisor Clerk Karrie Bowers is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Supervisor Clerk; and

This undertaking of the Accountant Kim Leonard is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Accountant; and

This undertaking of the Receptionist and Deputy Town Clerk Sharleen Flick further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk and Receptionist; and

Town Board

This undertaking of the Town Councilperson Paul Kenyon is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

This undertaking of the Town Councilperson David Maul is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

NO. 2 PAGE 19

ORGANIZATIONAL MEETING

JANUARY 7, 2013

This undertaking of the Town Councilperson David McEwen is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

This undertaking of the Town Councilperson Cassandra Pagano is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

Town Clerk

This undertaking of the Town Clerk Judy Gravino is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk; and

This undertaking of the Deputy Town Clerk Barbara LaBrake is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk; and

Town Engineer/CEO/Building Inspector

This undertaking of the Town Engineer/CEO/Building Inspector Scott Allen is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Engineer/CEO/Building Inspector, and

This undertaking of the Town Engineer/Building/CEO Clerk Susan Bush is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

This undertaking of the Town Engineer/Building/CEO Clerk Ronald Hall is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

The Town does and shall maintain insurance coverage, presently with NYMIR Insurance Company, in the sum of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy Town Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police Clerk to indemnify against losses through the failure of the officers, clerks and employees covered there under faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered there under.

Dated: January 7, 2013

Town of Macedon

NO. 2 PAGE 20

ORGANIZATIONAL MEETING

JANUARY 7, 2013

Scott Allen Engineer/CEO/Building/Inspector	Karrie Bowers Clerk to the Supervisor
Susan Bush Engineer/Building/CEO Clerk	Thomas Crowley Justice
Sharleen Flick Deputy Town Clerk & Receptionist	Susan Gorman Court Clerk
Judy Gravino Town Clerk	William Hammond Town Supervisor
Paul Harkness Ambulance Director	Paul Kenyon Councilperson
Barbara LaBrake Deputy Town Clerk	Kim Leonard Accountant
David Maul Councilperson	Lorie Maul Tax Collector
David McEwen Councilperson	Norbert Miller Recreation Director
Judith Oaks Court Clerk	Cassandra Pagano Councilperson
Ronald Reinstein Justice	Tyler Robinson Police Clerk
Richard Roets Highway Superintendent	Ronald Hall Code Enforcement Officer

MOTION BY MCEWEN, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

MOTION BY MCEWEN, SECONDED BY PAGANO THE MEETING BE ADJOURNED AT 4:13 PM.

_______________________________________

Respectfully Submitted by

Judy W. Gravino, RMC

Macedon Town Clerk

NO. 2 PAGE 21

ORGANIZATIONAL MEETING

JANUARY 7, 2013

MACEDON TOWN BOARD

2013 MEETING SCHEDULE

JANUARY 7, 2013

JANUARY 10, 2013

JANUARY 24, 2013

FEBRUARY 14, 2013

FEBRUARY 28, 2013

MARCH 14, 2013

MARCH 28, 2013

APRIL11, 2013

APRIL 25, 2013

MAY 9, 2013

MAY 23, 2013

JUNE 13, 2013

JUNE 27, 2013

JULY 11, 2013

NO 2^ND MEETING SCHEDULED

AUGUST 8, 2013

NO 2^ND MEETING SCHEDULED

SEPTEMBER 12, 2013

SEPTEMBER 26, 2013

OCTOBER 10, 2013

OCTOBER 24, 2013

NOVEMBER 14, 2013

NO 2^ND MEETING SCHEDULED

DECEMBER 12, 2013

NO 2^ND MEETING SCHEDULED

NO. 2 PAGE 22

ORGANIZATIONAL MEETING

JANUARY 7, 2013

ELECTED TOWN OFFICIALS

________________________________________________________________

________________________ LENGTH OF TERM__________ TERM EXPIRES_

TOWN SUPERVISOR 4 Years

William H. Hammond 12/31/2015

TOWN COUNCIL 4 Years

Paul Kenyon 12/31/2015

David Maul 12/31/2015

David McEwen 12/31/2013

Sandy Pagano 12/31/2013

TOWN CLERK 4 Years

Judy Gravino 12/31/2015

HIGHWAY SUPERINTENDENT 4 Years

Richard Roets 12/31/2015

TOWN JUSTICE 4 Years

Thomas Crowley 12/31/2013

Ronald Reinstein 12/31/2015

RECEIVER OF TAXES 4 Years

Lorie Maul 12/31/2015

________________________________________________________________

Chairman Committee

Paul Kenyon Fire, Human Resource & Rec.

David McEwen Buildings/Grounds, Library, Master Plan, &

Planning Board

David Maul Assessor, Police, & Technology

Sandy Pagano Assessing Review Board, Court, Sewer & Zoning Board of Appeals

William Hammond Accountant, Ambulance, Building/Zoning Office, Fire,

Highway, Insurance, Library, Police Commissioner &

Town Clerk

REVISED January 7, 2013

Judy W. Gravino, RMC

Macedon Town Clerk

NO. 2 PAGE 23

ORGANIZATIONAL MEETING

JANUARY 7, 2013

INVESTMENT POLICY

FOR TOWN OF MACEDON

[Name of Local Government]

I. SCOPE

This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

II. OBJECTIVES

The primary objectives of the local government’s investment activities are, in priority order,

·	to conform with all applicable federal, state and other legal requirements (legal);
·	to adequately safeguard principal (safety);
·	to provide sufficient liquidity to meet all operating requirements (liquidity); and
·	to obtain a reasonable rate of return (yield).

III. DELEGATION OF AUTHORITY

The governing board’s responsibility for administration of the investment program is delegated to the CHIEF FISCAL OFFICER [Insert chief fiscal officer, treasurer, or other officer having custody of money] who shall establish written procedures for the operation of the investment program consistent with these investment guidelines. Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

IV. PRUDENCE

All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the TOWN OF MACEDON [Insert Name of Local Government] to govern effectively.

Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

NO. 2 PAGE 24

ORGANIZATIONAL MEETING

JANUARY 7, 2013

V. DIVERSIFICATION

It is the policy of the TOWN OF MACEDON [Insert Name of Local Government] to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.