NO. 15 PAGE 1

SEPTEMBER 13, 2012

A Regular Meeting of the Town Board of the Town of Macedon held September 13, 2012 at the Macedon Town Hall, 23 West Main Street, Macedon, NY was called to order by Supervisor William Hammond at 7:30 p.m.

Pledge of Allegiance

Upon Roll Call, the following members of the Board were present:

Councilperson……….Paul Kenyon

Councilperson……….David Maul

Councilperson……….David McEwen

Councilperson……….Cassandra Pagano

Supervisor…………...William Hammond

Also Present: Ambulance Dir……….Paul Harkness

Attorney………………Anthony Villani

Highway Supt………..Richard Roets

Police Chief………….John Colella

Town Clerk...………..Judy Gravino

RESOLUTION NO. 178 (12) APPROVAL OF MINUTES

RESOLVED the Town Board approves the minutes of August 9, 2012 with the following amendment:

ABSTRACT NO. 8-2012

CLAIM NOS. 26713-26881

#277 $5,645.13

#278 $421,776.63

Total $427,421.76

Original expenditure figures did not include the prepaid utility payment in total.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN ABSTAIN

PAGANO AYE, HAMMOND AYE MOTION CARRIED

REPORTS - The Supervisor presented the following:

Police August Monthly Report

Town Clerk August Monthly Reports

RESOLUTION NO. 179 (12) APPROVAL OF REPORTS

RESOLVED the reports be accepted as submitted.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 180 (12) RESIGNATION - THOMPSON

RESOLVED the Town Board accepts the resignation of Aron F. Thompson as Part-Time Building Inspector/Code Enforcement Officer effective August 16, 2012.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 181 (12) RESIGNATION – PELTON

RESOLVED the Town Board accepts the resignation of Jay Pelton as Part-Time Ambulance employee effective August 13, 2012.

MOTION BY KENYON, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 15 PAGE 2

SEPTEMBER 13, 2012

RESOLUTION NO. 182 (12) APPOINTMENT - HALL

RESOLVED the Town Board appoints Ronald Hall as Part-Time Zoning Officer effective August 20, 2012 at a rate of $18/hour according to civil service rules and regulations.

MOTION BY PAGANO, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 183 (12) IMPERIAL MAINTENANCE CONTRACT RENEWALS

RESOLVED the Board approves the automatic door labor only maintenance agreements for the Town Hall and Library at a rate of $320 annual labor charge/building and authorize the Supervisor to sign said agreements.

MOTION BY MCEWEN, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 184 (12) TOSHIBA BILL – EARLY PAYMENT

RESOLVED the Board authorizes the Town Clerk to submit the Toshiba Financial Solutions bills with the utility and postage abstracts.

MOTION BY MAUL, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 185 (12) HIGHWAY SURPLUS EQUIPMENT

RESOLVED the Town Board authorizes Richard Roets, Highway Superintendent, to declare the 1976 Kenworth Tractor, VIN 10505965, as surplus and to advertise for sealed bids.

MOTION BY MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 186 (12) HIGHWAY SURPLUS EQUIPMENT

RESOLVED the Town Board authorize Richard Roets, Highway Superintendent, to declare the 2010 Ford F-350, VIN 1FTWF3BR4AEB37923, as surplus, and to advertise it on Craig’s list and display at the Town Hall for sealed bids at a later date.

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

REMINDERS

Budget Workshop October 4, 2012 5:00 p.m.

Farmington Fire PH October 25, 2012 7:35 p.m.

Macedon Center Fire PH October 25, 2012 7:40 p.m.

Village of Macedon Fire PH October 25, 2012 7:45 p.m.

Preliminary Budget PH October 25, 2012 7:50 p.m.

Wiedrick & Eddy Road Intersection traffic pattern changed to a 4-way stop effective September 10, 2012.

Supervisor Hammond thanked the Aero Modeling Club for their donation to the Macedon Town Ambulance in the amount of $1,025.

NO. 15 PAGE 3

SEPTEMBER 13, 2012

Discussion followed on the Village of Macedon – Town of Macedon Intermunicipal Agreement for Sewage and Transmission Line dated January 16, 1989. Terms of this agreement state “That recognizing the anticipated investment by the Town in the Sewage Treatment Plant and to legally enable the Town to finance said expansion the Village agrees to execute to the Town documentation so as to recognize a vested interest in the plant” and “That said vested interest to the Town shall be proportional to the number of chargeable sewer rental units in each municipality which as of 1988 is 80% Village/20% Town. Except that as the Town may contribute more chargeable units to the Village, its vested interest will increase until such time as it reaches the 50% level at which time it will be capped so that the Village and the Town each have a 50% vested interest in the transmission and treatment facilities.” The bonding of $1.5 million dollars will be paid off in the near future. Town Attorney Anthony Villani has corresponded twice with the Village with no reply. Supervisor Hammond had verbal conversations with the Mayor and Village Board with no reply. A request was made for new contract before the first of the year and to documentation of the Town’s vested interest in the sewer plant.

RESOLUTION NO. 187 (12) VILLAGE OF MACEDON - NOTICE OF CLAIM

RESOLVED the Town Board authorizes the Supervisor to sign and file notice of claim regarding Town’s interest in the sewer plant pursuant to the contract with the Village of Macedon dated January 16, 1989.

MOTION BY KENYON, SECONDED BY MCEWEN

Councilman Kenyon stated that in the interest of due process and continued service to our community we need this contract. The Town has made a good faith effort and the Village has not responded.

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

Councilman McEwen presented a scale model of the proposed Town of Macedon signs. The signs will withstand the sun for 10 years and can be reprinted for a small fee. He proposed the Board authorize two (2) signs be installed at each end of Route 31. The cost for two signs with 6 x 6 pvc covered posts would be $3,507.28.

RESOLUTION NO. 188 (12) MACEDON SIGNS

RESOLVED to purchase two (2) welcome to Macedon signs from ASC Graphics at a cost of $3,507.28 to be installed by the Town Highway at each end of Route 31 to be expensed from A3310.200.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

Supervisor Hammond informed the Board he is working on the budget and it will be presented to the Town Clerk soon.

Chief Colella will give a presentation on the Sheriff’s yellow dot program at the next meeting. The Chief will be initiating a community service reminder due to the day time home burglaries and cars being broke into. He asked the Board to look into the town’s web site being accessible on smart phones with a scroll for the legal notices. It was recommended the Town purchase a Sonic wall for both the Town Hall and Public Safety Building. This would allow better access between the buildings.

RESOLUTION NO. 189 (12) INTEGRATED SYSTEMS – SONIC WALLS

RESOLVED to authorize the Chief of Police to purchase two (2) Sonic Walls through Integrated Systems per quote to be expensed from AL3120.200.

MOTION BY HAMMOND, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

NO. 15 PAGE 4

SEPTEMBER 13, 2012

A resident discussed traffic at Wayneport Road and 31. People are cutting lanes around the intersection. These are state and county roads. The Highway Superintended will follow up on preventative measures with the state and or county. The other concern was the closure of the Canandaigua Road Bridge. Superintendent Roets advised the bridge will be replaced in 2015. Supervisor Hammond spoke to Genesee Transportation and DOT and was assured the bridge will be rebuilt in 2015. The Wayneport Road Bridge contract has not been signed yet. It will be closed a minimum of three (3) months.

Supervisor Hammond thanked Highway Superintendent Roets for all is work on the drainage. The north side of Town received 4.5” of rain and had no problems.

ABSTRACT NO. 9-2012

#279 26954-26967 $6,508.69

#280 26882-27062 $343,208.57

TOTAL $349,717.26

RESOLUTION NO. 190 (12) PAYMENT OF CLAIMS

RESOLVED the bills be paid as audited.

MOTION BY MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 191 (12) EXECUTIVE SESSION

RESOLVED the Board enters Executive Session at 8:20 p.m. to discuss personnel issues and invites Paul Harkness to attend.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 192 (12) OPEN SESSION

RESOLVED the Board returns to Open Session at 8:57 p.m.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO 193 (12) FINGERLAKES AMBULANCE MUTUAL AID

RESOLVED the Supervisor is authorized to sign a mutual aid contract agreement with Fingerlakes Ambulance contingent upon Town Attorney’s approval.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL AYE, MCEWEN AYE,

PAGANO AYE, HAMMOND AYE MOTION CARRIED

MOTION BY HAMMOND, SECONDED BY PAGANO THE MEETING BE ADJOURNED AT 9:02 PM.

__________________________________

Judy W. Gravino, RMC

Macedon Town Clerk