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1
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
WEB
SITE http://macedontown.net
The Organizational Meeting of the Town Board of the Town of
Pledge of Allegiance.
Upon Roll Call, the following members of the Board were present:
Councilperson………………Paul
Kenyon
Councilperson………………Sandy Pagano
Supervisor…………………..William Hammond
Absent: Councilperson………………David Maul
Councilperson………………David
McEwen-via web
Also Present: Highway
Supt………………Richard Roets
Police
Chief……..………….John Colella
Town
Clerk………………….Judy Gravino
RESOLVED that the Board acknowledges and approves the following
appointments:
1. Assessing Review Board Chairman Thomas Littlefield PT
2. Assessing Review Board Clerk Dennine
Leeson PT
3. Assessing Review Board Member Patrick Pittinaro PT
4. Assessment Counsel Mary
Katherine Villani
5. Assessor Clerk Dennine
Leeson FT
6. Building Receptionist Sharleen
Flick FT
7. Code Enforcement Officer Aron Thompson PT
8. Director of
9. Dog Control Officer Mark
Plyter PT
10. Fair Housing Officer Scott
Allen PT
11. Fire Code Enforcement Kenneth
Hammond PT
12. Gananda Sewer Collecting Clerk Judy Gravino PT
13. Highway Clerk Mary
Beth Braman FT
14. Honorary Town Crier James
Bush
15. Justice Clerk Judy
Oaks PT
16. Justice Clerk Susan
Gorman PT
17. Legal Counsel Mary
Katherine Villani
18. Library Board Member PT
(5 Yr.)
19. Library Board Member PT
(5 Yr.)
20. Macedon Sewer Clerk Kim
Leonard PT
21. Macedon Sewer Collecting Clerk Judy Gravino PT
22. Planning Board Chairman Doug Allen PT
23. Planning Board Member Kevin
Rooney PT (7 Yr.)
24. Planning Board Vice-Chairman Mert Bartels PT
25. Police Clerk Tyler
Robinson FT
26. Police Chief John
Colella FT
27. Police Sergeant Thomas
Cooman FT
28. Recreation Director Norbert
Miller FT
29. Registrar of Vital Statistics Judy Gravino PT
30. Sr. Citizen Trip Director Nancy Jennings PT
31. Storm Water Management Officer Scott Allen PT
32. Town Engineer/Building/CEO Clerk Susan Bush FT
33.
34. Water Collecting Clerk Judy Gravino PT
35.
36. Zoning Appeals Board Chairman Warren Jefferies PT
37. Zoning Board of Appeals Member Warren Jefferies PT
(5 Yr.)
MOTION BY PAGANO, SECONDED BY KENYON
ROLL CALL VOTE:
KENYON AYE, MAUL ABSENT, MCEWEN ABSENT,
PAGANO AYE,
NO.
1 PAGE
2
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
The Supervisor designates the following:
Deputy
Supervisor Paul
Kenyon
Clerk to the
Supervisor Karrie
Bowers FT
Historian June
Hamill
The Supervisor appoints the following committees:
Chairman Committee
Paul Kenyon Fire,
Human Resource & Rec.
David
McEwen Library, Master Plan, Buildings
& Ground & Planning
Board
David Maul Assessor, Police, &
Technology
William
Hammond Building/Zoning Office,
Fire, Highway, Insurance,
Library, Town
Clerk, Ambulance & Police Commissioner
The Town Clerk designates the following:
Clerk Sharleen Flick
PT
The Highway Superintendent designates the following full time highway employees:
John Anderson, Andre Bellefontaine, Mike Bueg, Chris Countryman,
James Ellis, D. Paul Everdyke, David Payne, Daryl
Quigley, Edward Smith, & Gary Wright and designates Chris Countryman as
Deputy Highway Superintendent.
RESOLVED that the following designations are
approved:
1. Legal Newspaper – Times
2. Bank Depositories – Chase Manhattan, NA, Lyons
National Bank, HSBC, and M&T Bank
3. Supervisor authorized to deposit Town funds in
Certificate of Deposit and money market
4. Town Board Meetings to be held on the 2nd
and 4th Thursdays @ 7:30 p.m. except as amended
5. Mileage paid to Town employees on official Town
business at $.55.5 per mile or per IRS rate
6. Highway Superintendent authorized to purchase tools,
tires and equipment at a price not to exceed $3,000.
7. Supervisor authorized to make application to NYS
Division for Youth
8. Town Clerk is directed to make a master schedule for
the year 2012 (per attachment)
9. Set a regular 40-hour week for Highway employees and
time and a half for over 40 hours.
Individual rates to be determined by Highway Superintendent and approved
by Town Board.
10. All Town Offices will be open Monday-Friday from 9 a.m. –
4:30 p.m. unless otherwise specified by the Town Board
11. In the designation of full time and part time the
Town will adhere to Civil Service Rules.
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ORGANIZATIONAL
MEETING
JANUARY
5, 2012
12.The
following days will be 14 paid holidays for full time and year round part-time
Town employees:
1. New Years Day Monday January
2, 2012
2. Martin Luther King Day Monday January 16, 2012
3. President’s Day Monday February 20, 2012
4. Memorial Day Monday May
28, 2012
5. Independence Day Wednesday July
4, 2012
6. Labor Day Monday September
3, 2012
7. Columbus Day Monday October
8, 2012
8. Election Day Tuesday November
6, 2012
9. Veterans Day Monday November 12, 2012
10. Thanksgiving Day Thursday November
22, 2012
11. Day After Thanksgiving Friday November 23, 2012
12. Day Before Christmas Monday December 24, 2012
13. Christmas Holiday Tuesday
December
25, 2012
* One floating holiday to be scheduled as in
Resolution 5(10) “Absences
Reported”
13. No appointment shall be made to fill a new or vacant
position of employment, including any new position established in the 2012 Town
budget, without prior authorization by the Town Board with the exception of
Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor &
Historian hired by the Supervisor.
14. The Town Board recognizes MAPO as the bargaining unit
of the police officers.
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL ABSENT, MCEWEN ABSENT, PAGANO AYE,
WHEREAS the Town of Macedon has procured a Public Employees Blanket
Protection Bond issued by NYMIR providing faithful performance blanket position
bond coverage for all Town officers and employees with a limit of $10,000 per
officer or employee, the tax collector at the level of $500,000, the Librarian
at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be
it
RESOLVED,
that the Town Board of Macedon hereby approves such bond as to its form, manner
of execution and sufficiency of the surety and accepts said bond in lieu of any
individual official undertaking required by law for any Town officer or
employee.
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL ABSENT, MCEWEN ABSENT, PAGANO AYE,
RESOLVED that the proposed Standing Rules submitted to this Board and
this day presented for action be and hereby are adopted as the Standing Rules
of the Board until rescinded, subject to amendments thereafter duly adopted.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL ABSENT, MCEWEN ABSENT PAGANO AYE,
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4
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RULES
OF ORDER
Rule 1. Regular Meetings
Regular
meetings will be held according to schedule approved at the
Organizational Meeting to be held at 7:30 p.m.
Rule 2. Special Meetings
Special
meetings will be held at the call of the Supervisor or upon
request of two or more voting Town Board Members.
Rule 3. Place of Meetings
All
meetings will be held in the Town Hall unless otherwise stated.
Rule 4. Quorum
Members convening, including the use of video
conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the
transaction of business. If a quorum is
not convened within 45 minutes after the time set for a meeting, the members
shall adjourn. Council must notify the
Supervisor prior to any absence.
Rule 5. Presence of Legal Counsel
Legal Counsel
shall be present during all meetings unless excused by
the Supervisor.
Rule 6.
Temporary Chairman
In
the absence of the Supervisor, the deputy will preside.
Rule 7. Order of Business
1. Call to order by Supervisor
2. Pledge of Allegiance
3. Roll Call
4. Approval of minutes of previous meeting
5. Comments from visitors and correspondence
6. Old Business
7. New Business
8. Approval of bills (first meeting of month)
9. Reports from Departments, Committees and Boards
10. Adjournment
Rule 8. Roll Call
On
Roll Call, the Town Clerk shall record by name all members present
or absent; shall further record the arrival of any member listed
as absent;
and the departure of any member listed as present during the
course of
each meeting.
Rule 9.
Approval of Minutes of Previous Meeting
Minutes
of the previous meeting will not be read unless requested by
any Town Board member, but will be approved by motion,
second and
vote.
Rule 10.
Payment of Claims
On the first meeting of each month, the Town Clerk
will present to the
Board all claims to be audited and coded by
fund. Each member of the
Board will review all claims and by motion, second
and vote, authorize
the Town Clerk to issue a warrant to the Supervisor for
payment.
**Any
purchases not specifically identified in the budget must be preapproved by the
Town Supervisor.
NO.
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ORGANIZATIONAL
MEETING
JANUARY
5, 2012
Rule 11.
Visitors
At all regular meetings, comments from visitors will
be permitted during
the appropriate section of the meeting (Rule 7) and
otherwise as
permitted by the Supervisor or majority of the Board.
Rule 12.
Communications
All communications to the Board not included as
another agenda item
may be read by the Town Clerk to the Board.
Rule 13.
Reports
Reports from Departments, Committees, Boards and
Commissions may
be presented to the Town Board for review at each
regular meeting
according to their individual publication schedules.
Rule 14.
Resolutions and Motions
All old and new business will be acted upon in the
form of Resolutions,
which must be brought by motion and second before
discussion. A
resolution may be withdrawn before action is taken by an
agreement of the members who motioned and seconded the
resolution.
Rule 15.
Agenda
The Supervisor shall prepare a statement of the order
of business for
each meeting of the Board. Submission deadline to be heard at the
next scheduled board meeting shall be the close of
business on the preceding Wednesday. The
order of business shall be posted on the web site no later than three-calendar
days prior to the date of each meeting by the Clerk to the Supervisor.
Rule 16. Amendments
These rules of order shall be amended only by
majority vote of the
Board and only after ten days notice, which notice
shall be in writing
and be filed with the Clerk and shall specify the
particulars of such
proposed amendments.
Rule 17. Suspension of Rules:
Any rule may be suspended by the unanimous consent of
the members
present, but the suspension of such rule shall apply only to
those
matters which shall be before the Board at the time of such
suspension.
Rule 18.
Voting Requirement
Every member present when a motion is stated shall
vote thereon,
unless he is directly interested in the motion, in which
case, if he
chooses, he may be excused from voting. Every member
requested to be excused from voting may make a brief and
verbal
statement of the reason for his request.
Rule 19.
Tabling a Motion
A motion or a motion for adopting a resolution may be
placed on the
table by a majority vote and a majority vote will be
necessary to take it
off the table.
Rule 20.
Holding a Resolution
After a resolution is
stated and it is in possession of the Board, before
the
discussion or amendment, it may be held until the next meeting day
if
requested by any member of the Board, but only one such request
shall
be granted on any resolution. However,
the Board may elect to
proceed
on such matter with a two thirds vote of the total voting power
of
the Board.
NO.
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ORGANIZATIONAL
MEETING
JANUARY
5, 2012
Rule 21.
While a member is speaking, no member shall entertain any private
discourse.
Rule 22.
Required Ayes and Nays
The ayes and nays shall
be taken by vote on any resolution
appropriating money, confirming reports of committees and making
appointments, disbursing monies, fixing salaries and upon any
other motion or resolution when demanded by any member of
the Board
or indicated on the written resolution.
Rule 23.
Speakers
Persons not members of the Board may by consent of
the Supervisor or
majority of the Board be permitted to speak in regard to
matters pending
before the Board.
Rule 24.
Order of Voting
The order of voting shall be alternating alphabetical
or reverse alphabetical with the exception of the Supervisor, who shall always
vote last.
Rule 25. Special Committees
Special Committees may be authorized at any legal
meeting of the
Board. They shall,
unless otherwise ordered or directed by a majority of
the Board, be appointed by the Supervisor subject to
confirmation by the
Board. The period of
time that a special committee appointment shall
remain in effect shall be designated when the committee is
created.
Rule 26. Executive Session
On motion of any member, duly seconded and carried by
a majority
vote, the Board shall go into executive session, presided
over by the
Supervisor during which time legally permitted
matters may be
discussed and debated, but no action may be taken thereon by
motion
or resolution, except in accordance with the Public
Officers Law. Only
voting members of the Board shall participate in the
executive session
and such other persons may be called into the session as
may be
necessary.
Rule 27. Minutes
The minutes of the Board shall be delivered by the
Town Clerk on or
before the next regular meeting of the Board.
Rule 28. Parliamentary Law
All questions not covered by the rules shall be
decided according to the
generally prevailing rules of parliamentary law and Robert
Rules of
Order.
Councilman Maul entered the meeting at 4:15 p.m.
NO.
1
ORGANIZATIONAL MEETING PAGE 7
JANUARY
5, 2012
RESOLVED that the following salary schedule is established for the calendar
year 2012
Kim Leonard Accountant FT Biweekly 64,297
Kim Leonard Sewer PT Biweekly 1,340
Paul Harkness Director of
Susan Datthyn Assessor FT Biweekly 50,876
Dennine Leeson Assess Clerk FT Biweekly 24,480
Dennine Leeson Assess Rev Brd
Clk PT Biweekly 327
Susan Bush Bldg/CEO Clerk PT Biweekly 24,647
Susan Bush Planning Board Clerk PT
Biweekly 14.59/hr.
Susan Bush ZBA Clerk PT Biweekly 14.59/hr.
Sharleen
Flick Building Receptionist FT Biweekly 21,953
Aron Thompson Code Enf
Officer PT Biweekly 18.00/hr.
David McEwen Councilperson PT Quarterly 6,834
Paul Kenyon Councilperson PT Quarterly 6,834
David Maul Councilperson PT Quarterly 6,834
Sandy Pagano Councilperson PT Quarterly 6,834
Mark Plyter Dog Control Off PT Biweekly 14.71/hr.
Ken Hammond Fire Code Enf PT Biweekly 10,325
Stephanie Sixby Gananda Crossing PT Biweekly Sept-June 6,149
Richard Roets Drainage PT Biweekly
SD 5,278
Richard Roets Parks PT Biweekly 1,020
Richard Roets Sewer PT Biweekly 2,143
D. Paul Everdyke Highway Employee FT Biweekly 23.80/hr.
Gary Everdyke High Seasonal – Mow PT
Biweekly 10.20/hr.
Gary Everdyke High
Seasonal – Plow PT Biweekly 20.40/hr.
June Hamill Historian PT Quarterly 3,156
Ronald Reinstein Justice PT Biweekly 19,069
Thomas Crowley Justice PT Biweekly 19,069
Judy Oaks Justice Clerk PT Biweekly 19.62/hr.
Susan Gorman Justice Clerk Deputy PT
Biweekly 12.56/hr.
James
Youngman Mowing PT Biweekly 12.24/hr.
James Youngman Parks Concession PT
Biweekly-Seasonal
12.26/hr.
John Gravino Parks Custodian PT Biweekly-Seasonal 14.94/hr.
John Gravino Parks Person PT Biweekly-Seasonal 2,232
Norbert Miller Recreation Director FT Biweekly 31,653
William Hammond Supervisor FT Biweekly $50,429
Karrie Bowers Supervisor Clerk FT Biweekly 24,591
Lorie Maul Tax Collector PT Biweekly 8,656
Judy Gravino Town Clerk FT Biweekly 40,344
Judy
Gravino Records Management PT Biweekly 3,255
Linda Habecker Town
Clerk Dep. FT Biweekly 24,647
(1/1/2012-2/15/2012)
Barbara LaBrake Town
Clerk Dep. FT Biweekly 24,000
(1/9/2012
appointment) Annually
Scott Allen Town Eng/CEO/ Biweekly A 10,931
Scott Allen Build & Zoning FT B 54,653
Scott Allen SD 7,287
Assess. Rev. Board 5 Members PT Annually - June 495
Planning Board 6 Members PT Quarterly 1,735
Plan Board Chair 1 Member PT Quarterly
2,664
ZBA Brd.
of Appeals 4 Members PT Quarterly
532
ZBA Brd. Of Appeals Chair1 Member PT Quarterly 587
Veteran Services (1)
250
Police Employees:
John Colella Chief FT Biweekly Per
Contract
Thomas Cooman Sergeant FT Biweekly
Per Contract
NO.
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ORGANIZATIONAL
MEETING
JANUARY
5, 2012
David Demchuk Patrolman PT
Biweekly Per Contract
Scott Haines Patrolman PT Biweekly Per Contract
Ronald Hall Patrolman PT Biweekly Per
Contract
Adam Husk Patrolman
Temp. PT Biweekly Per Contract
Earl Lergner IV Patrolman FT Biweekly Per Contract
Charles Michels Patrolman FT Biweekly Per
Contract
William Powell Patrolman PT Biweekly Per
Contract
Edward O’Konsky Patrolman FT Biweekly Per Contract
Tyler Robinson Police Clerk FT Biweekly 30,000
Senior Citizen President* 100
Senior Citizen Vice-President* 100
Senior Citizen Trip Director* 200
Senior Citizen Sunshine* 50
Senior Citizen Historian* 75
Senior Citizen Treasurer* 100
Senior Citizen Secretary* 100
Senior Citizen Chaplain* 50
(*Paid Quarterly By
Voucher)
MOTION BY PAGANO, SECONDED BY KENYON
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED the Town Board designates the following
individuals as full time employees by department they report to:
Accountant: Kim Leonard
Ambulance: Paul Harkness
Assessing: Susan Datthyn,
Dennine Leeson
Building/Zoning: Scott Allen, Susan Bush
Highway: John Anderson, Andre’ Bellefontaine, Mary
Beth Braman, Michael Bueg, Chris Countryman, James
Ellis, Paul Everdyke, Dave Payne, Daryl Quigley, Richard Roets, Edward Smith,
Gary Wright
Police: John Colella, Thomas Cooman, Earl Lergner IV,
Charles Michels, Edward O’Konsky,
Tyler Robinson
Recreation: Norbert Miller
Supervisor: Sharleen Flick, William Hammond, Karrie
Bowers
Town Clerk: Judy Gravino, Linda Habecker,
Barbara LaBrake (1/9/2012)
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that all Department Heads will be
responsible for their employees regarding any and all absences and be it
further
RESOLVED that ALL DEPARTMENT HEADS will report their
absences directly to the Supervisor’s Office by 9:15 a.m. and be it further
RESOLVED the Board hereby directs the Supervisor or
his designee to develop appropriate time keeping forms to be used as a record
of vacation and sick leave time and be it further
RESOLVED that the Board requests all employees
to submit vacation and any floating holiday requests to their department head
at least 30 days prior to the request.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
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9
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLVED that the Town Board
authorizes the agreement to spend Town Highway Funds as presented by the
Highway Superintendent.
MOTION BY KENYON, SECONDED BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that any appropriate charges shall be
charged back to the developer – the Building Department is directed to utilize
a form contract implementing this resolution.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLUTION NO. 10 (2012) DRUG FREE WORK PLACE POLICY
The Town Board at the Town of
The Town Supervisor or his designee shall establish a
drug free awareness program informing employees of the dangers of drug abuse in
the work place and established policy maintaining a drug free work place. Information about any drug and alcohol
counseling and/or rehabilitation about any drug and alcohol
counseling and/or rehabilitation programs shall be made available
to employees. Data will also include the
range of penalties, consistent with local, state, and federal law, up to and
including termination of employment and referral for prosecution that will be
imposed on employees who have transgressed the terms of this policy. Confidentiality shall be maintained as
required by state and federal law.
Each employee shall be given a copy of this policy
and annually acknowledge receipt of said policy. The work place is defined as any site on town
property, at town-sponsored activities, or any place in which an employee is
working within the scope of his or her employment or duties. Each employee, as a condition of employment,
shall agree to abide by the terms of this policy and shall also notify the Town
Supervisor or his designee of any criminal drug statute convictions for a
violation occurring in the work place within five (5) days of such
conviction. The Town Board may choose to
initiate disciplinary action against any employee violating this policy. Options at the discretion of the Town Board
may range from counseling to termination and may require the employee’s
satisfactory participation in an approved drug abuse assistance or
rehabilitation program.
The Town Supervisor shall notify the New York State
Emergency Management Office in writing within (10) calendar days after
receiving notice from an employee or otherwise receiving actual notice of such
conviction. Such notice shall include
the position/title of the employee and the federal identification number at the
Town of
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
10
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLVED that the following Employment Policy adopted
by the Town of
1. No person shall be hired, transferred, or promoted to
Town position that would create a supervisor/subordinate relationship between
relatives.
2. For the purposes of this policy, the term “relatives”
shall be defined to include a spouse, parent, step parent, descendant, step
son, step daughter, brother, sister, mother-in-law, father-in-law,
sister-in-law, brother-in-law, son-in-law, or daughter-in-law.
3. This policy shall not apply to any person employed by
Macedon prior to the effective date of the policy.
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
WHEREAS it is a requirement of the New York State
Department of Audit and Control for governing boards to establish an investment
policy to provide a means for communicating intentions and to facilitate adequate
accounting and administrative control over execution, accounting and reporting
investment transactions.
NOW, THEREFORE, BE IT RESOLVED that the Town Board
hereby adopts the Investment Policy (copy attached) for the Town of
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that the following Procurement Policy
adopted by the Town of
TOWN OF
PROCUREMENT POLICY
WHEREAS, Section 104-b of
the General Municipal Law requires the governing body of every municipality to
adopt a procurement policy for all goods and services which are not required by
law to be publicly bid, and
WHEREAS, comments have been
solicited from all officers in the Town involved in the procurement process,
now, therefore, be it
RESOLVED, that the Town of
Macedon does hereby adopt the following procurement policy which is intended to
apply to all goods and services which are not required by law to be publicly
bid.
NO.
1 PAGE
11
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
The
decision that a purchase is not subject to competitive bidding will be
documented in writing by the individual making the purchase. This documentation may include written or
verbal quotes from vendors, a memo from the purchaser indicating how the
decision was arrived at, a copy of the contract indicating the source which
makes the item or service exempt, or a memo from the purchaser detailing the
circumstances which led to an emergency purchase.
Estimated
Amount of Purchase Contract Method
$250
- $2,999 2
verbal quotations
$3,000
- $9,999 3-written/fax
quotation
or written request for
proposals
$250
- $2,999 2
verbal quotations
$3,000
- $4,999 2-written/fax
quotations
$5,000
- $19,999 3-written/fax
quotations
or written request for
proposals
A
good faith effort shall be made to obtain the required number of alternate
proposals. If the purchaser is unable to
obtain the required number of alternate proposals, the purchaser will document
the attempt made at obtaining the proposals.
But, in no event shall the failure to obtain the proposals be a bar to
the procurement.
NO.
1 PAGE
12
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
In
addition, in the following situations it is not in the best interests of the
municipality to secure alternate proposals because of the time required
and
type of purchase:
a. Emergency purchases pursuant to Section 103(4) of the
General
Municipal Law;
b. Purchases of surplus and second-hand goods pursuant
to Section 103(6) of the General Municipal Law; and
c. Purchases under $100.
MOTION BY KENYON, SECONDED
BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
13
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLVED that the Town Board does hereby establish the following amounts
to represent the petty cash funds for the Town:
Appeals
Board 50
Assessor 100
Building
Inspector 175
Director
of Medical
Services 100
Dog
Control (TC) 100
Planning
Board 50
Police 100
Recreation 150
Supervisor 150
Town
Clerk 275
Town
Justice 200
Tax
Collector 200
Total $1,650
The above funds to be audited
randomly but at least quarterly by the Supervisor or his designee.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that the following appointments be made for the 2012 calendar
year:
Jim Ortiz Adult Mens’s
Basketball $15.00/session Kathy
Roberts Sr. Citizen Arts & Crafts 25.00/month
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that the Board appoints John Gravino to open
and close:
Bullis Bathrooms from March 15 through October 15 (weather
permitting) and
as needed thereafter through October 30.
Park Gates
from March 15 through October 30 (Close at dark)
For a salary as per the salary
schedule to be paid biweekly from March 15 through November 1.
MOTION BY KENYON, SECONDED BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
14
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLUTION NO. 17(2012)
RESOLVED the Town Board authorize the hiring of John
Gravino as Bullis Park Restroom Facility Cleaner seven (7) days per week
beginning March 15 until October 15 (weather permitting) as needed thereafter
until park is closed at a rate as per the salary schedule to be expensed from
account A7110.1.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED the Board appoint the following to the Cable
Committee for the calendar year 2012:
Sandy Pagano
MOTION BY KENYON, SECONDED BY MAUL
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that the Town Board appoints the following
individuals to serve on a Records Advisory Board for the calendar year 2012:
Judy Oaks, Judy Gravino, William Hammond,
Kim Leonard & Sharleen
Flick
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED that the Town Board
appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100
not to exceed 10 hours per week and Kristen Remillard as back-up if needed.
MOTION BY KENYON, SECONDED BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLVED the Board appoint the following Senior
Citizen group individuals:
Historian Terri Loessberg
Leader Sandy Ciaccia
Leader
Assistant Ernestine
Rogers
Secretary Eunice Buss
Secretary
Assistant Joan
Kiesinger
Sunshine Barbara
Putnam
Treasurer Joscelyn Moody
Trip Director Nancy Jennings
Chaplain Karen
Yatteau
MOTION BY KENYON, SECONDED BY MAUL
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
15
ORGANIZATIONAL
MEETING
JANUARY 5, 2012
BE IT RESOLVED that the
following individuals as Town Officials or Budget Directors are entitled to
authorize overtime to employees who have engaged in authorized work beyond the
normally scheduled work period. Overtime
pay is defined by any hours or parts of hours worked and are to be compensated
at a rate either determined by collective bargaining agreement or by statute:
William Hammond, Supervisor
John Colella, Police Chief,
Macedon Police Department
Richard Roets, Highway
Superintendent
BE IT FURTHER RESOLVED that
the above named individuals are not authorized to exceed the budget allocation
designated for overtime without prior approval of the Town Board unless an
emergency or contingency occurs necessitating such overtime. Should this happen the above named
individuals should make every effort to inform the Board and the Supervisor as
soon as practicable.
MOTION BY KENYON, SECONDED
BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
BE IT RESOLVED that the
Macedon Town Board appoints Steve Gilson, Ken Hammond, Kim Leonard, Mike Mosher
and Craig Welker as the board of Directors, Inc. for the Macedon Town Ambulance
and be it further
RESOLVED that the Director
of EMS is appointed as the representative on behalf of the Town Board
MOTION BY KENYON, SECONDED
BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLUTION NO. 24 (2012) NYS ASSOCIATION OF TOWNS CONFERENCE
RESOLVED the following individuals be approved to
attend the NYS Association of Towns Conference:
Judy Gravino, Kim Leonard, Cassandra Pagano, Karrie Bowers, Sue Gorman, Judy Oaks and Ronald Reinstein
BE IT FURTHER RESOLVED Cassandra Pagano
be named voting delegate and Kim Leonard alternate.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLUTION NO. 25 (2012) HIGHWAY FUNDS ENCUMBERED
BE IT RESOLVED that the Town Board authorize the Town
Accountant, Kim Leonard to encumber unused funds from 2011 as follows:
$6,000
from DA5130.100
$7,000
from DA5140.100
$37,000
from DA5148.100
And to place these amounts into the Highway Equipment
Reserve Fund for a grand total of $50,000.
MOTION BY KENYON, SECONDED BY PAGANO
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
16
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLUTION NO. 26 (2012) AEY DEVELOPMENT LLC SUP REFERRED TO
PLANNING
& PUBLIC HEARING SET
RESOLVED the Town Board refers the AEY Development
LLC Special Use Permit at
BE IT FURTHER RESOLVED the Town Board schedules a
public hearing on
February 9, 2012 at 7:45 p.m.
MOTION BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
RESOLUTION NO. 27 (2012) LIBRARY BOARD ADVERTISEMENT
RESOLVED the Town Board authorizes the Town Clerk to
advertise for two (2) Library Board Members with terms to expire 12/31/2016.
MOTION BY KENYON, SECONDED BY MAUL
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT
PAGANO AYE,
NO.
1 PAGE
17
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
RESOLUTION NO. 28 (2012) TOWN OF
OFFICIAL UNDERTAKING OF MUNICIPAL
OFFICERS
WHEREAS, William Hammond, of
the Town of Macedon, County of Wayne, New York, has been elected to the Office
of Supervisor of the Town of Macedon, and
WHEREAS, Paul Kenyon, of the
Town of
WHEREAS, David Maul, of the
Town of
WHEREAS, David McEwen, of
the Town of
WHEREAS, Cassandra Pagano, of the Town of Macedon, County of Wayne, New York,
has been elected to the Office of Councilperson of the Town of Macedon, and
WHEREAS, Karrie Bowers, of
the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Supervisor Clerk of the Town of Macedon, and
WHEREAS, Judy Gravino, of
the Town of Macedon, County of Wayne, New York, has been elected to the Office
of Town Clerk of the Town of Macedon, and
WHEREAS, Linda Habecker, of
the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Deputy Town Clerk of the Town of Macedon, and
WHEREAS, Barbara LaBrake, of the Town of Macedon, County of Wayne, New York,
has been appointed to the Office of Deputy Town Clerk of the Town of Macedon,
and
WHEREAS, Sharleen
Flick, of the Town of Macedon, County of Wayne, New York, has been appointed to
the Office of Deputy Town Clerk and Receptionist of the Town of Macedon, and
WHEREAS, Lorie Maul, of the
Town of Macedon, County of Wayne, New York, has been elected Office of Tax
Collector of the Town of Macedon, and
WHEREAS, Thomas Crowley, of
the Town of Macedon, County of Wayne, New York, has been elected to the Office
of Justice of the Town of Macedon, and
WHEREAS, Ronald Reinstein,
of the Town of Macedon, County of Wayne, New York, has been elected to the
Office of Justice of the Town of Macedon, and
WHEREAS, Judith Oaks, of the
Town of Macedon, County of Wayne, New York, has been appointed to the Office of
Court Clerk of the Town of Macedon, and
WHEREAS, Susan Gorman, of
the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Court Clerk of the Town of Macedon, and
NO.
1 PAGE
18
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
WHEREAS, Richard Roets, of
the Town of Macedon, County of Wayne, New York, has been elected to the Office
of Highway Superintendent of the Town of Macedon, and
WHEREAS, Kim Leonard, of the
Town of Macedon, County of Wayne, New York, has been appointed to the Office of
Accountant of the Town of Macedon, and
WHEREAS, Scott Allen, of the
Town of Macedon, County of Wayne, New York, has been appointed to the Office
Town Engineer/CEO/Building Inspector of the Town of Macedon, and
WHEREAS, Susan Bush, of the
Town of Macedon, County of Wayne, New York, has been appointed to the Office of
Town Engineer/Building/CEO Clerk of the Town of Macedon, and
WHEREAS, Norbert Miller, of
the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Recreation Director of the Town of Macedon, and
WHEREAS, Tyler Robinson, of
the Town of Macedon, County of Wayne, New York, has been appointed to the
Office of Police Clerk of the Town of Macedon, and
WHEREAS, Paul Harkness, of the Town of Macedon, County of Wayne, New
York, has been appointed to the position of Director of EMS of the Town of
Macedon, and
NOW, THEREFORE, we as
respective officers above, do hereby undertake with the Town of Macedon that we
will faithfully perform and discharge the duties of our office, and will
promptly account for and pay over all moneys or property received as a Town
Officer, in accordance with the law; and
This undertaking of the Town
Supervisor William Hammond is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Supervisor; and
This undertaking of the Town
Councilperson Paul Kenyon is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
This undertaking of the Town
Councilperson David Maul is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
This undertaking of the Town
Councilperson David McEwen is further conditioned upon that he will well and
truly keep, pay over and account for all moneys and property, including any
special district funds, belonging to the Town and coming into his hands as such
Councilperson; and
This undertaking of the Town
Councilperson Cassandra Pagano is further conditioned
upon that he will well and truly keep, pay over and account for all moneys and
property, including any special district funds, belonging to the Town and
coming into his hands as such Councilperson; and
NO.
1 PAGE
19
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
This undertaking of the
Supervisor Clerk Karrie Bowers is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Supervisor Clerk; and
This undertaking of the Town
Clerk Judy Gravino is further conditioned that she will well and truly keep,
pay over and account for all moneys and property coming into her hands as such
Town Clerk; and
This undertaking of the
Deputy Town Clerk Linda Habecker is further conditioned that she will well and
truly keep, pay over and account for all moneys and property coming into her
hands as such Deputy Town Clerk; and
This undertaking of the
Deputy Town Clerk Barbara LaBrake is further
conditioned that she will well and truly keep, pay over and account for all
moneys and property coming into her hands as such Deputy Town Clerk; and
This undertaking of the
Deputy Town Clerk and Receptionist Sharleen Flick further conditioned that she
will well and truly keep, pay over and account for all moneys and property
coming into her hands as such Deputy Town Clerk and Receptionist; and
This undertaking of the Tax
Collector Lorie Maul is further conditioned that she will well and truly keep,
pay over and account for all moneys and property coming into his hands as such
Tax Collector; and
This undertakings of the
Town Justice Thomas Crowley is further conditioned that he will well and truly
keep, pay over and account for all moneys and property coming into his hands as
such Town Justice; and
This undertakings of the
Town Justice Ronald Reinstein is further conditioned that he will well and
truly keep, pay over and account for all moneys and property coming into his
hands as such Town Justice; and
This undertakings of the
Court Clerk Judith Oaks is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Court Clerk; and
This undertakings of the
Court Clerk Susan Gorman is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Court Clerk; and
This undertaking of the
Highway Superintendent Richard Roets is further conditioned that he will well
and truly keep, pay over and account for all moneys and property coming into
his hands as such Highway Superintendent; and
This undertaking of the
Accountant Kim Leonard is further conditioned that she will well and truly
keep, pay over and account for all moneys and property coming into her hands as
such Accountant; and
This undertaking of the Town
Engineer/CEO/Building Inspector Scott Allen is further conditioned that he will
well and truly keep, pay over and account for all moneys and property coming
into his hands as such Town Engineer/CEO/Building Inspector, and
This undertaking of the Town
Engineer/Building/CEO Clerk Susan Bush is further conditioned that she will
well and truly keep, pay over and account for all moneys and property coming
into her hands as such Town Engineer/Building/CEO Clerk; and
NO.
1 PAGE
20
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
This undertaking of the
Recreation Director Norbert Miller is further conditioned that he will well and
truly keep, pay over and account for all moneys and property coming into his
hands as such Recreation Director; and
This
undertaking of the Police Clerk Tyler Robinson is further conditioned that she
will well and truly keep, pay
over and account for all moneys and property coming into her hands as such
Police Clerk;
This undertaking of the
Director of EMS Paul Harkness is further conditioned
that he will well and truly keep, pay over and account for all moneys and
property coming into his hands as such Director of EMS; and
The Town does and shall
maintain insurance coverage, presently with NYMIR Insurance Company, in the sum
of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy Town
Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court
Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building
Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police
Clerk to indemnify against losses through the failure of the officers, clerks
and employees covered there under faithfully to perform their duties or to
account properly for all monies or property received by virtue of their
positions or employment, and through fraudulent or dishonest acts committed by
the officers, clerks and employees covered there under.
Dated: January 5, 2012
Town of
____________________ _____________________
William Hammond, Town
Supervisor Judith Oaks,
Court Clerk
_______________________ _______________________
Paul Kenyon. Councilperson David Maul,
Councilperson
_____________________________ _______________________
Cassandra Pagano, Councilperson David
McEwen, Councilperson
_____________________________ _______________________
Karrie Bowers, Supervisor
Clerk Susan Gorman, Court Clerk
_____________________ _______________________
Judy Gravino, Town Clerk Richard Roets, Highway Superintendent
_____________________ _______________________
Linda Habecker, Deputy Town
Clerk Kim Leonard, Accountant
_____________________ _______________________
Sharleen Flick, Scott
Allen,
_____________________ _______________________
Lorie Maul, Tax Collector Susan Bush,
Engineer/Building/CEO
Clerk
_____________________ _______________________
Thomas Crowley, Justice Norbert Miller,
Recreation Director
______________________ ________________________
Barbara LaBrake,
Deputy Town Clerk Paul Harkness
NO.
1 PAGE
21
ORGANIZATIONAL
MEETING
JANUARY
5, 2012
_____________________ _______________________
Ronald Reinstein, Justice Tyler Robinson,
Police Clerk
MOTION BY PAGANO, SECONDED
BY
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MCEWEN ABSENT,
PAGANO AYE,
MOTION
BY PAGANO, SECONDED BY
_______________________________________
Respectfully Submitted by
Judy W. Gravino, RMC
Macedon Town Clerk
MACEDON
TOWN BOARD
2012 MEETING SCHEDULE
JANUARY 5,
2012
JANUARY 12, 2012
JANUARY 26, 2012
FEBRUARY 9, 2012
FEBRUARY 23, 2012
MARCH 8, 2012
MARCH 22, 2012
APRIL12, 2012
APRIL 26, 2012
MAY 10, 2012
MAY 24, 2012
JUNE 14, 2012
JUNE 28, 2012
JULY 12, 2012
NO 2ND MEETING SCHEDULED
AUGUST 9, 2012
NO 2ND MEETING SCHEDULED
SEPTEMBER 13, 2012
SEPTEMBER 27, 2012
OCTOBER 11, 2012
OCTOBER 25, 2012
NOVEMBER 8, 2012
NO 2ND MEETING SCHEDULED
DECEMBER 13, 2012
NO 2ND MEETING SCHEDULED
ELECTED TOWN OFFICIALS
TOWN SUPERVISOR LENGTH OF TERM TERM EXPIRES
William H. Hammond 4 Years 12/31/2015
TOWN COUNCIL
Paul Kenyon 4 Years 12/31/2015
David Maul 4 Years 12/31/2015
David McEwen 4 Years 12/31/2013
Sandy Pagano 4 Years 12/31/2013
TOWN CLERK
Judy Gravino 4 Years 12/31/2015
HIGHWAY SUPERINTENDENT
Richard Roets 4 Years 12/31/2015
TOWN JUSTICE
Thomas Crowley 4 Years 12/31/2013
Ronald Reinstein 4 Years 12/31/2015
RECEIVER OF TAXES
Lorie Maul 4 Years 12/31/2015
TOWN BOARD COMMITTEES COMMITTEE
CHAIRMAN
Fire, Human Resource & Recreation Paul Kenyon
Library, Master Plan, Planning & Buildings &
Grounds David McEwen
Assessor, Police & Technology David Maul
Court, Zoning Board of Appeals, Assessing Review Board &
Sewer Sandy Pagano
Building/Zoning Office, Fire, Highway, Insurance, Library,
Town Clerk, William Hammond
Ambulance & Police Commissioner
REVISED 01/05/12
Judy W. Gravino, RMC
Macedon Town Clerk
Registrar of Vital Statistics
INVESTMENT
POLICY
FOR TOWN OF
[Name of Local Government]
I. SCOPE
This investment
policy applies to all moneys and other financial resources available for
investment on its own behalf or on behalf of any other entity or individual.
II. OBJECTIVES
The primary
objectives of the local government’s investment activities are, in priority
order,
|
· |
to conform with all applicable federal, state and
other legal requirements (legal); |
|
· |
to adequately safeguard principal (safety); |
|
· |
to provide sufficient liquidity to meet all
operating requirements (liquidity); and |
|
· |
to obtain a reasonable rate
of return (yield). |
III. DELEGATION OF AUTHORITY
The
governing board’s responsibility for administration of the investment program
is delegated to the CHIEF
FISCAL OFFICER [Insert chief fiscal officer, treasurer, or
other officer having custody of money] who shall establish written procedures
for the operation of the investment program consistent with these investment
guidelines. Such procedures shall
include an adequate internal control structure to provide a satisfactory level
of accountability based on a data base or records incorporating description and
amounts of investments, transaction dates, and other relevant information and
regulate the activities of subordinate employees.
IV. PRUDENCE
All
participants in the investment process shall seek to act responsibly as
custodians of the public trust and shall avoid any transaction that might
impair public confidence in the TOWN OF MACEDON [Insert Name of Local Government] to govern
effectively.
Investments
shall be made with judgment and care, under circumstances then prevailing,
which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment,
considering the safety of the principal as well as the probable income to be
derived.
All
participants involved in the investment process shall refrain from personal
business activity that could conflict with proper execution of the investment
program, or which could impair their ability to make impartial investment
decisions.
V. DIVERSIFICATION
It is the
policy of the TOWN OF
MACEDON [Insert Name of Local Government] to diversify
its deposits and investments by financial institution, by investment
instrument, and by maturity scheduling.