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ORGANIZATIONAL MEETING

JANUARY 6, 2010

    WEB SITE http://macedontown.net

The Organizational Meeting of the Town Board of the Town of Macedon held January 6, 2010 at the Town Complex, 32 Main Street, in the Town of Macedon, was called to order by Supervisor William H. Hammond at 4:00 p.m.

Pledge of Allegiance.

Upon Roll Call, the following members of the Board were present:

                                                           Councilperson………………Paul Kenyon

                                               Councilperson………………David McEwen

                                               Councilperson………………Sandy Pagano

                                               Supervisor…………………..William Hammond

Absent:                                   Councilperson………………David Maul

Also Present:                        Highway Supt………………Richard Roets

                        Police Chief……..………….John Colella

                        Town Clerk………………….Judy Gravino

RESOLUTION NO. 1 (2010)  2010 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

1.      Assessing Review Board Chairman              Thomas Littlefield      PT

2.      Assessing Review Board Clerk                Jo Ann Reinhardt               PT

3.      Assessing Review Board Member                                         PT

4.      Assessment Counsel                Harris Beach

                                       Mary Katherine Villani

5.      Assessor Clerk               Jo Ann Reinhardt    FT

6.      Building Receptionist      Sharleen Flick         FT

7.      Code Enforcement Officer  Michael Nelson        PT

8.      Director of EMS     Todd Blanchard                 FT

9.      Dog Control Officer      Mark Plyter           PT

10. Fair Housing Officer      Scott Allen            PT

11. Fire Code Enforcement       Kenneth Hammond   PT

12. Gananda Sewer Collecting Clerk          Judy Gravino        PT

13. Highway Clerk       Mary Beth Braman       FT

14. Honorary Town Crier     James Bush

15. Justice Clerk          Judy Oaks            PT

16. Justice Clerk       Susan Gorman                     PT

17. Justice Court Attendant           Robert Cunningham       PT

18. Legal Counsel                  Mary Katherine Villani

19. Library Board Member                 Carol Deys         PT (5 Yr.)

20. Library Board Member                                             PT (5 Yr.)

21. Macedon Sewer Clerk           Kim Leonard                   PT

22. Macedon Sewer Collecting Clerk          Judy Gravino                      PT

23. Planning Board Chairman              Doug Allen            PT

24. Planning Board Member                 Mark McEwen                PT (7 Yr.)

25. Planning Board Vice-Chairman               Mert Bartels         PT

26. Police Clerk          Sally Robinson                 FT

27. Police Chief          John Colella         FT

28. Police Sergeant           Thomas Cooman     FT

29. Recreation Director              Norbert Miller            FT

30. Registrar of Vital Statistics                 Judy Gravino        PT

31. Sr. Citizen Trip Director                Nancy Jennings                   PT

32. Storm Water Management Officer             Scott Allen                PT

33. Town Engineer/Building/CEO Clerk  Susan Bush            FT

34. Town Engineer/CEO/Building Inspector Scott Allen            FT

35. Water Collecting Clerk          Judy Gravino        PT

36. Wayne County Youth Bureau Nobert Miller            PT

37. Zoning Appeals Board Chairman          Warren Jefferies                  PT

38. Zoning Board of Appeals Member                                             PT (5 Yr.)

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

The Supervisor designates the following:

  Deputy Supervisor   Paul Kenyon

  Clerk to the Supervisor       Colleen Vogan  FT

 

The Supervisor appoints the following committees:

      Chairman                Committee                                                          

      Paul Kenyon      Fire, Human Resource & Rec.

      David McEwen      Library, Master Plan, Buildings & Ground & Planning

                Board

      David Maul      Assessor, Police, & Technology

      Sandy Pagano                        Court, Zoning Board of Appeals, Assessing Review Board & Sewer

      William Hammond      Building/Zoning Office, Fire, Highway, Insurance,

            Library, Town Clerk, Ambulance & Police Commissioner

 

The Town Clerk designates the following:

  Deputy Town Clerk       Linda Habecker      FT

                        Sharleen Flick            PT

 

 

The Highway Superintendent designates the following full time highway employees:

John Anderson, Andre Bellefontaine, Mike Bueg, Chris Countryman,

James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Jeff VanderMallie, & Gary Wright and designates Chris Countryman as Deputy Highway Superintendent.

 

RESOLUTION NO. 2 (2010)  2010 DESIGNATIONS

RESOLVED that the following designations are approved:

1.      Legal Newspaper – Times

2.      Bank Depositories – Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank

3.      Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4.      Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30 p.m. except as amended

5.      Mileage paid to Town employees on official Town business at $.50 per mile or per IRS rate

6.      Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7.      Supervisor authorized to make application to NYS Division for Youth

8.      Town Clerk is directed to make a master schedule for the year 2010 (per attachment)

9.      Set a regular 40-hour week for Highway employees and time and a half for over 40 hours.  Individual rates to be determined by Highway Superintendent and approved by Town Board.

10. In the designation of full time and part time the Town will adhere to Civil Service Rules.

11.The following days will be 14 paid holidays for full time and year round part-time Town employees:

      1.  New Years Day      Friday      January 1, 2010

      2.  Martin Luther King Day      Monday      January 18, 2010

      3.  President’s Day      Monday      February 15, 2010

      4.  Memorial Day      Monday    May 31, 2010

              5.  Independence Day              Monday            July 5, 2010

              6.  Labor Day              Monday              September 6, 2010

              7.  Columbus Day              Monday              October 11, 2010

              8.  Election Day              Tuesday              November 2, 2010

              9. Veterans Day              Thursday              November 11, 2010

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

              10. Thanksgiving Day              Thursday              November 25, 2010

              11. Day After Thanksgiving Day        Friday              November 26, 2010

              12. Day Before Christmas              Thursday      December 23, 2010

              13. Christmas Holiday                    Friday           December 24, 2010

               *    One floating holiday to be scheduled as in Resolution 5(10) “Absences Reported”

12. Spouses of Town Board members will not be considered for appointments for positions within the Town government (Town Board resolution dated Jan. 4, 1982) See employment policy

13. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2010 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor & Historian hired by the Supervisor.

14. The Town Board recognizes MAPO as the bargaining unit of the police officers.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 3 (2010)  BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by NYMIR providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $10,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

 

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 4 (2010)  STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT,  MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

   RULES OF ORDER

 

Rule 1.  Regular Meetings

         Regular meetings will be held according to schedule approved at the

         Organizational Meeting to be held at 7:30 p.m.

 

Rule 2.  Special Meetings

         Special meetings will be held at the call of the Supervisor or upon

         request of two or more voting Town Board Members.

 

Rule 3.  Place of Meetings

         All meetings will be held in the Town Hall unless otherwise stated.

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

Rule 4.  Quorum

         Members present possessing more than 50% of the total voting power

         shall constitute a quorum for the transaction of business.  If a quorum is

         not present within 45 minutes after the time set for a meeting, the       

         members present shall adjourn.  Council must notify the Supervisor prior

         to any absence.

 

Rule 5.  Presence of Legal Counsel

   Legal Counsel shall be present during all meetings unless excused by

   the Supervisor.

 

Rule 6. Temporary Chairman

               In the absence of the Supervisor, the deputy will preside.

 

Rule 7.  Order of Business

1.      Call to order by Supervisor

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of minutes of previous meeting

5.      Comments from visitors and correspondence

6.      Old Business

7.      New Business

8.      Approval of bills (first meeting of month)

9.      Reports from Departments, Committees and Boards

10. Adjournment

 

Rule 8.  Roll Call

               On Roll Call, the Town Clerk shall record by name all members present

               or absent; shall further record the arrival of any member listed as absent;

               and the departure of any member listed as present during the course of

              each meeting.

 

Rule 9. Approval of Minutes of Previous Meeting

               Minutes of the previous meeting will not be read unless requested by

               any Town Board member, but will be approved by motion, second and

               vote.

 

Rule 10. Payment of Claims

On the first meeting of each month, the Town Clerk will present to the

Board all claims to be audited and coded by fund.  Each member of the

Board will review all claims and by motion, second and vote, authorize

the Town Clerk to issue a warrant to the Supervisor for payment.

 

Rule 11. Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

 

Rule 12. Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

 

Rule 13. Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

 

 

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

Rule 14. Resolutions and Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion.  A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

 

Rule 15. Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board.  Submission deadline to be heard at the

next scheduled board meeting shall be the close of business on the preceding Thursday.  The order of business shall be mailed to each Board member no later than three-calendar days prior to the date of each meeting by the Town Clerk.

 

Rule 16. Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

 

Rule 17. Suspension of Rules:

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

 

Rule 18. Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting.  Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

 

Rule 19. Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

 

Rule 20. Holding a Resolution

            After a resolution is stated and it is in possession of the Board, before

            the discussion or amendment, it may be held until the next meeting day

            if requested by any member of the Board, but only one such request

            shall be granted on any resolution.  However, the Board may elect to

            proceed on such matter with a two thirds vote of the total voting power

            of the Board.

 

Rule 21. While a member is speaking, no member shall entertain any private

            discourse.

 

Rule 22. Required Ayes and Nays

            The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

Rule 23. Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

 

Rule 24. Order of Voting

The order of voting shall be alphabetical with the exception of the

Supervisor, who shall always vote last.

 

Rule 25. Special Committees

Special Committees may be authorized at any legal meeting of the

Board.  They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board.  The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

 

Rule 26. Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law.  Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

 

Rule 27. Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

 

 

Rule 28. Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

 

RESOLUTION NO. 5 (2010)  2010 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2010

NAME                  TITLE                             PAYMENT        AMOUNT

Kim Leonard                        Accountant                               FT                        Biweekly                                          63,036

Todd Blanchard        Director of EMS      FT                        Biweekly                                         18.39/hr.

Susan Datthyn                        Assessor                                  FT                                            Biweekly                                            49,878

JoAnne Reinhardt                        Assess Clerk                            FT                        Biweekly                    24,164

JoAnne Reinhardt                        Assess Rev Brd Clk                                           PT                                            Biweekly                                                321

Susan Bush                        Bldg/CEO Clerk                         PT                        Biweekly                                          24,164

Susan Bush              Planning Board Clerk    PT     Biweekly                                         14.30/hr.    

Sharleen Flick           Building Receptionist    FT           Biweekly                   21,522

Michael Nelson                        Code Enf Officer                         PT                                            Biweekly                  18.91/hr.

David McEwen                        Councilperson                           PT                                            Quarterly                                             6,700

Paul Kenyon                        Councilperson                        PT                                            Quarterly                                             6,700

David Maul                        Councilperson                           PT                                            Quarterly                                             6,700

Sandy Pagano                        Councilperson                           PT                                            Quarterly                                             6,700

Mark Plyter               Dog Control Off        PT           Biweekly                   14.42/hr.

Richard Roets            Drainage                             PT     Biweekly                 SD         5,175

Ken Hammond                        Fire Code Enf                            PT                                            Biweekly                                           10,122

Stephanie Sixby                        Gananda Crossing                                   PT                                            Biweekly Sept-June                        6,028

Richard Roets                        Highway Supt.                           FT                                            Biweekly                                            63,437

Mary Beth Braman                        Highway Supt. Clk                                           FT                                            Biweekly                    21,522

John Anderson                        Highway Employee             FT      Biweekly                 18.43/hr

Andre Bellefontaine                        Highway Employee                                 FT                                            Biweekly                            19.00/hr.

Michael Bueg                        Highway Employee      FT     Biweekly                  17.80/hr.          

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

Chris Countryman     Highway Employee      FT     Biweekly                  22.48/hr.

James Ellis               Highway Employee       FT     Biweekly                  18.43/hr.

D. Paul Everdyke                        Highway Employee                                 FT                                            Biweekly                                    23.33/hr.

David Payne             Highway Employee       FT     Biweekly                  22.55/hr.

Daryl Quigley                        Highway Employee                                 FT                                            Biweekly                                         22.80/hr.

Jeff VanderMallie                        Highway Employee                                 FT                                            Biweekly                                     23.17/hr.

Gary Wright                        Highway Employee                                 FT                                            Biweekly                                       23.00/hr.

Chris Countryman                        Deputy Highway Supt. FT                                   Biweekly                              1.00/hr.

Helen Burgio                        Historian                                   PT                                            Quarterly                                              3,094

Ronald Reinstein                        Justice                                      PT                                            Biweekly                                            18,695

Thomas Crowley                        Justice                                      PT                                            Biweekly                                            18,695

Judy Oaks                        Justice Clerk                             PT                                            Biweekly                                          19.24/hr.

Susan Gorman          Justice Clerk Deputy    PT     Biweekly                  12.31/hr.

Bob Cunningham                        Justice Court Attend.                        PT                                            Biweekly                                          11.74/hr.

James Youngman     Mowing                                     PT                                            Biweekly                             12.00/hr.

James Youngman     Parks Concession         PT     Biweekly-Seasonal  12.02/hr.

John Gravino                        Parks Custodian                                                PT                                            Biweekly-Seasonal            14.65/hr.

John Gravino                        Parks Person                            PT                                            Biweekly-Seasonal                        2,188

Judy Gravino              Records Management  PT           Biweekly                      3,191

Norbert Miller                        Recreation Director                                     FT                                            Biweekly                                         31,032

Kim Leonard                        Sewer                                       PT                        Biweekly                                           1,314

Richard Roets           Sewer                           PT     Biweekly                      2,101

William Hammond                         Supervisor                                 FT                        Biweekly                                        $49,440

Colleen Vogan                        Supervisor Clerk                         FT                                            Biweekly                                          24,109

James Forshay                        Tax Collector                             PT                                            Biweekly                                              8,486

Judy Gravino                        Town Clerk                                FT                                            Biweekly                                          39,553

Linda Habecker                        Town Clerk Dep.                                                FT                                            Biweekly                                           24,164

Scott Allen                        Town Eng/CEO/                                                                                                 Biweekly          A        10,716

                        Build  & Zoning                          FT                              B                           53,581

                                                                                                                                                                                                                                           SD         7,144

Assess. Rev. Board                        5 Members                                PT                                            Annually - June                                      495

Planning Board                        6 Members                                PT                                            Quarterly                     1,701

Plan Board Chair                        1 Member                                 PT                                            Quarterly                                               2,612

ZBA Brd. of Appeals                        4 Members                                PT                                            Quarterly                                              522

ZBA Brd. Of Appeals Chair1 Member                                    PT                                            Quarterly                                              575

Susan Bush               ZBA Clerk                    PT      Biweekly                                         14.30/hr.          

Party Representatives (2)                                                                                                                                                                   25/Election

Veteran Services (1)                                                                                                                                                                                                                               250

Police Employees:

John Colella                        Chief                                         FT                                            Biweekly                                   Per Contract

Thomas Cooman                        Sergeant                                   FT                                            Biweekly                                   Per Contract

David Demchuk                        Patrolman                    PT      Biweekly            Per Contract

Scott Haines             Patrolman                     PT     Biweekly           Per Contract

Ronald Hall                        Patrolman                                 PT                                            Biweekly                                   Per Contract

Earl Lergner IV          Patrolman                     FT     Biweekly           Per Contract

Charles Michels        Patrolman                     PT     Biweekly           Per Contract     

William Powell                        Patrolman                                 PT                                            Biweekly                                   Per Contract     

Edward O’Konsky                        Patrolman                                 PT                                            Biweekly                     Per Contract

Sally Robinson                        Police Clerk                              FT                                            Biweekly                                   27,140

Senior Citizen President*                                                                                                                                                         100

Senior Citizen Vice-President*                                                                                                                                                 100

Senior Citizen Trip Director*                                                                                                                                                     200

Senior Citizen Sunshine*                                                                                                                                                         50

Senior Citizen Historian*                                                                                                                                                          75

Senior Citizen Treasurer*                                                                                                                                                         100

Senior Citizen Secretary*                                                                                                                                                         100

Senior Citizen Chaplain*                                                                                                                                                          50

(*Paid Quarterly By Voucher)

MOTION BY KENYON,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO. 6 (2010)  FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees:

Scott Allen, John Anderson, Andre’ Bellefontaine, Todd Blanchard, Mary Beth Braman, Michael Bueg, Susan Bush, John Colella, Thomas Cooman, Chris Countryman, Susan Datthyn, James Ellis, Paul Everdyke, Sharleen Flick, Judy Gravino, Linda Habecker, William Hammond, Kim Leonard, Earl Lergner IV, Norbert Miller, Edward O’Konsky, Dave Payne, Daryl Quigley, JoAnne Reinhardt, Sally Robinson, Richard Roets, Jeff VanderMallie, Colleen Vogan, & Gary Wright

MOTION BY PAGANO, SECONDED KENYON

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 7 (2010)  ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

 

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

 

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

 

RESOLVED  that the Board requests  all employees to submit vacation and any floating holiday requests to their department head at least 60 days prior to the request.

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 8 (2010)  AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 9 (2010)  DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 10 (2010)  DRUG FREE WORK PLACE POLICY

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance.  The inappropriate use of prescription and over the counter drugs shall also be disallowed.  The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

 

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place.  Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol

NO. 1                                                                                                                                      PAGE 9

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

counseling and/or rehabilitation programs shall be made available to employees.  Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy.  Confidentiality shall be maintained as required by state and federal law.

 

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy.  The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties.  Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction.  The Town Board may choose to initiate disciplinary action against any employee violating this policy.  Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

 

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.  Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

MOTION BY PAGANO, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

RESOLUTION NO. 11 (2010)  EMPLOYMENT POLICY

RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect:

1.      No person shall be hired, transferred, or promoted to Town position that would create a supervisor/subordinate relationship between relatives.

2.      For the purposes of this policy, the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law.

3.      This policy shall not apply to any person employed by Macedon prior to the effective date of the policy.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                          PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

RESOLUTION NO. 12 (2010)  INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

 

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

MOTION BY PAGANO, SECONDED BY MC EWEN

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

NO. 1                                                                                                                                      PAGE 10

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO.  13 (2010)  PROCUREMENT POLICY

RESOLVED that the following Procurement Policy adopted by the Town of Macedon December 5, 1991 remains in effect:

TOWN OF MACEDON

PROCUREMENT POLICY

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

 

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

 

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

  1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract.  Once that determination is made, a good faith effort will be made to determine whether it is know or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year.  The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law:  purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from another government entity.

 

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase.  This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

 

  1. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

 

  1. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $10,000 and public works contracts under $20,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:

Estimated Amount of Purchase Contract                     Method

 

$250 - $2,999                                                          2 verbal quotations

 

$3,000 - $9,999                                                          3-written/fax quotation

                                                                                    or written request for

proposals

NO. 1                                                                                                                                      PAGE 11

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

     Estimated Amount of Public Works Contract Method

 

$250 - $2,999                                                          2 verbal quotations

 

$3,000 - $4,999                                                          2-written/fax quotations

 

$5,000 - $19,999                                                        3-written/fax quotations

                                                                                    or written request for

                                                                                    proposals

 

A good faith effort shall be made to obtain the required number of alternate proposals.  If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals.  But, in no event shall the failure to obtain the proposals be a bar to the procurement.

 

  1. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

 

  1. Documentation and an explanation is required whenever a contact is awarded to other than the lowest possible bidder.  This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is responsible.

 

  1. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid.  In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body.  These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures.  The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.

 

    1. Services of an attorney;
    2. Services of a physician;
    3. Technical services of an engineer engaged to prepare plans, maps and estimates;
    4. Securing insurance coverage and/or services of an insurance broker;
    5. Services of a certified public accountant;
    6. Investment management services;
    7. Printing services involving extensive writing, editing or art work;
    8. Management of municipally owned property; and
    9. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

 

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 12

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

a.      Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b.      Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c.      Purchases under $100.

 

  1. This policy shall go into effect January 1, l992 and will be reviewed annually.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                     PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 14 (2010)  PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town: 

                        Appeals Board               50

                        Assessor                               100

                        Building Inspector                        175

                         Planning Board               50

                        Police                                              100

                        Recreation               150

                        Supervisor               150

                        Town Clerk              275

                        Town Justice                        200

                        Tax Collector                        200

                        Director of Medical

                             Services                        100

                        Total                                   $1,550

The above funds to be audited randomly but at least quarterly by the Supervisor or his designee.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                     PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 15 (2010)  ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2010 calendar year:

        Jim Ortiz        Adult Mens’s Basketball        $15.00/session   Charlene Lawrence        Sr. Citizen Arts & Crafts        25.00/month

        Debbie McEwen         Adult Indoor Soccer        10.00/session

        Amber Jenkins                Adult Aerobics                15.00/session

        Brittney Gilligan                Dance                     15.00/session

MOTION BY PAGANO,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 16 (2010) CHEERLEADING APPOINTMENTS

RESOLVED the Board appoints the following Recreation Cheerleading positions beginning January 2, 2010:

            Marcy Frey                Cheerleading Director            $10/hour

            Emily Henning            Cheerleading Coach            $10/hour

            Elizabeth Malcolm            Chearlead. Choreographer   10/hour

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 13

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO. 17 (2010)  BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints John Gravino to open and close:

               Bullis Bathrooms from March 15 through October 15 (weather permitting) and

      as needed thereafter through October 30.

      Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 18 (2010) BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of John Gravino as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                   PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 19 (2010) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2010:

Sandy Pagano

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 20 (2010) DRAINAGE COMMITTEE APPOINTMENTS

RESOLVED the Town Board appoints the following to serve on the Macedon Drainage Committee for the calendar year 2010:

Ken Allen, William Hammond, James Airy, Richard Roets & Richard Baker

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 21 (2010) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2010:

Helen Burgio, Judy Oaks, Judy Gravino, William Hammond,

Kim Leonard & Colleen Vogan

MOTION BY HAMMOND, SECONDED BY MC EWEN

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 22 (2010) RECREATION PROGRAM ADVISORY COMMITTEE APPOINTMENT

RESOLVED the Board appoints the following individuals to serve on the Recreation Program Advisory Committee for the calendar year 2010:

Heather Harvey, Mary Ann Russell,

Beth Grier-Leva, Jennifer Cook, Paul Hirliman, Jim Depuy &

  Doug Camp – Liaison – Councilperson Pagano

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

NO. 1                                                                                                                                      PAGE 14

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO. 23 (2010)  COMPLEX MOWING APPOINTMENT

RESOLVED that the Town Board appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100 not to exceed 10 hours per week and Kristen Remillard as back-up if needed.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

RESOLUTION NO. 24 (2010)  BULLIS PARK MASTER PLAN COMMITTEE

RESOLVED the Board appoint the following individuals to serve on the Bullis Park Master Plan Advisory Committee:

Glen Amesbury, Aaron Cook , Andrew Bazinet

Norbert Miller, Paul Kenyon & William Hammond

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 25 (2010)  SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:               

                        Historian                               Pauline Reeners

                        Leader                                  Sandy Ciaccia

                        Leader Assistant                 Ernestine Rogers

                        Secretary                              Eunice Buss

                        Secretary Assistant             Joan Kiesinger

                        Sunshine                               Joan Kiesinger

                        Treasurer                              Joscelyn Moody

                        Trip Director                         Nancy Jennings

                        Chaplain                               Karen Yatteau                             

MOTION BY HAMMOND, SECONDED BY MC EWEN

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 26 (2010) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period.  Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

 

William Hammond, Supervisor

John Colella, Police Chief, Macedon Police Department

Richard Roets, Highway Superintendent

 

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime.  Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 15

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO. 27 (2010)  STATE SNOW & ICE AGREEMENT – 2009/2010 AMENDMENT

RESOLVED the Town Board amends RESOLUTION NO. 247 (08) STATE SNOW & ICE AGREEMENT – 2009/2010 to read:

RESOLVED the Town Board approves the 2009/2010 State Snow and Ice Agreement, Contract No. D009827, to include the increased lane mileage of 33.70 and whereas said agreement is for a period of three (3) years

 

BE IT RESOLVED that the Agreement be extended to expire June 30, 2010 and authorizes the Supervisor to sign said agreement.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 28 (2010) AMBULANCE – BOARD OF DIRECTORS

BE IT RESOLVED that the Macedon Town Board appoints Steve Gilson, Ken Hammond, Kim Leonard, Mike Mosher and Craig Welker as the board of Directors, Inc. for the Macedon Town Ambulance and be it further

 

RESOLVED that the Director of EMS is appointed as the representative on behalf of the Town Board

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 29 (2010)MEDICAL/SURGICAL BENEFITS (HEALTH INSURANCE) SECTION 23-5 AMEMDED

BE IT RESOLVED the Town Board amends section 23-5 C.(1)of the Personnel Section of the Town Code to read as follows:

C. (1)(A) The town’s contribution is set at 100% of the total premium for a single policy of the designated town policy, any other policy shall be at the expense of the employee over and above the 100% of the cost of the designated town policy.

C. (1)(B) The town’s contribution is set at 80% of the total premium for 2 person and family policies of the designated town policy, any other policy shall be at the expense of the employee over and above the 80% of the cost of the designated town policy.

MOTION BY HAMMOND, SECONDED BY MC EWEN

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 30 (2010) FAMILY LEAVE ACT

RESOLVED the Town Board adopt the Family Leave Act in compliance with the Federal Law.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 31 (2010) WORK PLACE VIOLENCE POLICY

RESOLVED the Town Board adopt the Work Place Violence Policy.

MOTION BY KENYON, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 16

ORGANIZATIONAL MEETING

JANUARY 6, 2010

 

RESOLUTION NO. 32 (2010) POLICE ACADEMY RECRUIT OFFICER HUSK

BE IT RESOLVED that Police Academy Recruit Officer Adam Husk be appointed to the position of temporary Part-Time Police Officer at an hourly rate of $12/hour.  Temporary appointment is from January 11, 2010 through June 18, 2010.

MOTION BY KENYON, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 33 (2010) DEMCHUK PAY INCREASE

BE IT RESOLVED upon recommendation of Chief Colella, the Town Board authorizes David Demchuk’s pay increase to part time starting rate of $16/hour effective 1/2/2010.

MOTION BY KENYON, SECONDED BY MCEWEN

 ROLL CALL VOTE: KENYON AYE, MAUL ABSENT, MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

MOTION BY HAMMOND, SECONDED BY PAGANOTHE MEETING BE ADJOURNED AT 5:00 PM.

 

_______________________________________ 

Respectfully Submitted by

Judy W. Gravino, RMC

 Macedon Town Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MACEDON TOWN BOARD

2010 MEETING SCHEDULE

 

                                              JANUARY   6, 2010

                                              JANUARY   14, 2010

                                              JANUARY 28, 2010

 

                                              FEBRUARY 10, 2010

                                              FEBRUARY 25, 2010

 

                                              MARCH 11, 2010

                                              MARCH 25, 2010

 

                                              APRIL 8, 2010

                                              APRIL 22, 2010

 

                                              MAY 13, 2010

                                              MAY 27, 2010

 

                                              JUNE 10, 2010

                                              JUNE 24, 2010

 

                                              JULY  8, 2010

                                              NO 2ND MEETING SCHEDULED

 

                                              AUGUST 12, 2010

                                              NO 2ND MEETING SCHEDULED

 

                                              SEPTEMBER  9, 2010

                                              SEPTEMBER 23, 2010

 

                                              OCTOBER 14, 2010

                                              OCTOBER 28, 2010

 

                                              NOVEMBER 10, 2010 (Wednesday)

                NO 2ND MEETING SCHEDULED

 

                                              DECEMBER 10, 2009

               NO 2ND MEETING SCHEDULED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ELECTED TOWN OFFICIALS

 

TOWN SUPERVISOR   LENGTH OF TERM     TERM EXPIRES

William H. Hammond       2 Years                              12/31/2011

 

TOWN COUNCIL       

Paul Kenyon   4 Years   12/31/2011

David Maul      4 Years   12/31/2011

David McEwen 4 Years   12/31/2013

Sandy Pagano 4 Years   12/31/2013

 

TOWN CLERK

Judy Gravino   4 Years   12/31/2011

 

HIGHWAY SUPERINTENDENT

Richard Roets 4 Years   12/31/2011

 

TOWN JUSTICE

Thomas Crowley   4 Years   12/31/2013

Ronald Reinstein 4 Years   12/31/2011

 

RECEIVER OF TAXES

James Forshay 4 Years   12/31/2011

 

TOWN BOARD COMMITTEES      COMMITTEE CHAIRMAN

Fire, Human Resource & Recreation                                                                           Paul Kenyon

Library, Master Plan, Planning & Buildings & Grounds                                             David McEwen

Assessor, Police & Technology                                                        David Maul

Court, Zoning Board of Appeals, Assessing Review Board & Sewer                 Sandy Pagano

Building/Zoning Office, Fire, Highway, Insurance, Library, Town Clerk,               William Hammond

Ambulance & Police Commissioner                                                                        

 

 

 

 

REVISED 01/06/10

Judy W. Gravino, RMC

Macedon Town Clerk

Registrar of Vital Statistics

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INVESTMENT POLICY

FOR           TOWN OF MACEDON               

[Name of Local Government]

 

 

 

I.       SCOPE

 

 

 

     This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

 

 

 

II.       OBJECTIVES

 

 

 

     The primary objectives of the local government’s investment activities are, in priority order,

 

 

·

to conform with all applicable federal, state and other legal requirements (legal);

 

 

·

to adequately safeguard principal (safety);

 

 

·

to provide sufficient liquidity to meet all operating requirements (liquidity); and

 

 

·

to obtain a reasonable rate of return (yield).

 

 

 

 

III.       DELEGATION OF AUTHORITY

 

 

 

     The governing board’s responsibility for administration of the investment program is delegated to the        CHIEF FISCAL OFFICER         [Insert chief fiscal officer, treasurer, or other officer having custody of money] who shall establish written procedures for the operation of the investment program consistent with these investment guidelines.  Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

 

 

 

 

IV.       PRUDENCE

 

 

 

     All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the      TOWN OF MACEDON      [Insert Name of Local Government] to govern effectively.

 

 

     Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

 

 

     All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

 

 

 

 

V.       DIVERSIFICATION

 

 

 

     It is the policy of the       TOWN OF MACEDON            [Insert Name of Local Government] to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.