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ORGANIZATIONAL MEETING

JANUARY 5, 2009

    WEB SITE http://macedontown.net

The Organizational Meeting of the Town Board of the Town of Macedon held January 5, 2009 at the Town Complex, 32 Main Street, in the Town of Macedon, was called to order by Supervisor William H. Hammond at 4:00 p.m.

Pledge of Allegiance.

Upon Roll Call, the following members of the Board were present:

                                               Councilperson………………David McEwen

                                               Councilperson………………David Maul

                                               Councilperson………………Sandy Pagano

                                               Supervisor…………………..William Hammond

Absent:                                   Councilperson………………Paul Kenyon

Also Present:                        Accountant………………….Kim Leonard

                        Police Chief……..………….John Colella

                        Town Clerk………………….Judy Gravino

 

RESOLUTION NO. 1 (2009)  POLICE OFFICER APPOINTMENT

BE IT RESOLVED that the Chief of Police is authorized to hire Ronald J. Hall, for the position of temporary part-time Police Officer at the rate of $16.00 per hour with duties to cover court security and fill-in road patrol, not to exceed 19.5 hours per week.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

                                PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

The Supervisor designates the following:

  Deputy Supervisor   Paul Kenyon

  Clerk to the Supervisor       Colleen Vogan  FT

 

The Supervisor appoints the following committees:

      Chairman                Committee                                                          

      Paul Kenyon      Fire, Human Resource & Rec.

 

      David McEwen      Buildings & Grounds, Sewer & Zoning Board

 

      David Maul      Assessor, Police, & Technology

                       

      Sandy Pagano                                    Court, Master Plan, Planning Board

 

      William Hammond      Building/Zoning Office, Fire, Highway, Insurance,

                Library, Town Clerk & Police Commissioner

 

The Town Clerk designates the following:

  Deputy Town Clerk       Linda Habecker      FT

                        Sharleen Flick            PT

 

 

The Highway Superintendent designates the following full time highway employees:

John Anderson, Andre Bellefontaine, Mike Bueg, Chris Countryman,

James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Jeff VanderMallie, & Gary Wright and designates Chris Countryman as Deputy Highway Superintendent.

 

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 2 (2009)  2009 DESIGNATIONS

RESOLVED that the following designations are approved:

1.      Legal Newspaper – Times

2.      Bank Depositories – Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank

3.      Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4.      Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30 p.m. except as amended

5.      Mileage paid to Town employees on official Town business at $.55 per mile or per IRS rate

6.      Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7.      Supervisor authorized to make application to NYS Division for Youth

8.      Town Officers and Counsel to attend the Association of Towns Convention at Town expense, and to appoint Sandy Pagano as delegate and Kim Leonard as alternate at the Convention.

9.      Town Clerk is directed to make a master schedule for the year 2008 (per attachment)

10. Set a regular 40-hour week for Highway employees and time and a half for over 40 hours.  Individual rates to be determined by Highway Superintendent and approved by Town Board.

11. In the designation of full time and part time the Town will adhere to Civil Service Rules.

12.The following days will be 14 paid holidays for full time and year round part-time Town employees:

      1.  New Years Day      Thursday      January 1, 2009

      2.  Martin Luther King Day      Monday      January 19, 2009

      3.  President’s Day      Monday      February 16, 2009

      4.  Memorial Day      Monday    May 25, 2009

              5.  Independence Day        Friday              July 3, 2009

              6.  Labor Day              Monday              September 7, 2009

              7.  Columbus Day              Monday              October 12, 2009

              8.  Election Day              Tuesday              November 3, 2009

              9. Veterans Day              Wednesday              November 11, 2009

              10. Thanksgiving Day              Thursday              November 26, 2009

              11. Day After Thanksgiving Day        Friday              November 27, 2009

              12. Day Before Christmas             Thursday       December 24, 2009

              13. Christmas Day              Friday              December 25, 2009

               *    One floating holiday to be scheduled as in Resolution 5(09) “Absences Reported”

13. Spouses of Town Board members will not be considered for appointments for positions within the Town government (Town Board resolution dated Jan. 4, 1982) See employment policy

14. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2009 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor & Historian hired by the Supervisor.

15. The Town Board recognizes MAPO as the bargaining unit of the police officers.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 3 (2009)  BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by NYMIR providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $10,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

 

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

 

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE MOTION CARRIED

 

RESOLUTION NO. 4 (2009)  STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

 

MOTION BY MCEWEN, SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                        PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

   RULES OF ORDER

 

Rule 1.  Regular Meetings

         Regular meetings will be held according to schedule approved at the

         Organizational Meeting to be held at 7:30 p.m.

 

Rule 2.  Special Meetings

         Special meetings will be held at the call of the Supervisor or upon

         request of two or more voting Town Board Members.

 

Rule 3.  Place of Meetings

         All meetings will be held in the Town Hall unless otherwise stated.

 

Rule 4.  Quorum

         Members present possessing more than 50% of the total voting power

         shall constitute a quorum for the transaction of business.  If a quorum is

         not present within 45 minutes after the time set for a meeting, the       

         members present shall adjourn.  Council must notify the Supervisor prior

         to any absence.

 

Rule 5.  Presence of Legal Counsel

   Legal Counsel shall be present during all meetings unless excused by

   the Supervisor.

 

Rule 6. Temporary Chairman

               In the absence of the Supervisor, the deputy will preside.

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

Rule 7.  Order of Business

1.      Call to order by Supervisor

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of minutes of previous meeting

5.      Comments from visitors and correspondence

6.      Old Business

7.      New Business

8.      Approval of bills (first meeting of month)

9.      Reports from Departments, Committees and Boards

10. Adjournment

 

Rule 8.  Roll Call

               On Roll Call, the Town Clerk shall record by name all members present

               or absent; shall further record the arrival of any member listed as absent;

               and the departure of any member listed as present during the course of

              each meeting.

 

Rule 9. Approval of Minutes of Previous Meeting

               Minutes of the previous meeting will not be read unless requested by

               any Town Board member, but will be approved by motion, second and

               vote.

 

Rule 10. Payment of Claims

On the first meeting of each month, the Town Clerk will present to the

Board all claims to be audited and coded by fund.  Each member of the

Board will review all claims and by motion, second and vote, authorize

the Town Clerk to issue a warrant to the Supervisor for payment.

 

Rule 11. Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

 

Rule 12. Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

 

Rule 13. Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

 

Rule 14. Resolutions and Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion.  A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

 

Rule 15. Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board.  Submission deadline to be heard at the

next scheduled board meeting shall be the close of business.on the preceding Thursday.  The order of business shall be mailed to each Board member no later than three-calendar days prior to the date of each meeting by the Town Clerk.

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

Rule 16. Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

 

Rule 17. Suspension of Rules:

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

 

Rule 18. Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting.  Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

 

Rule 19. Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

 

Rule 20. Holding a Resolution

            After a resolution is stated and it is in possession of the Board, before

            the discussion or amendment, it may be held until the next meeting day

            if requested by any member of the Board, but only one such request

            shall be granted on any resolution.  However, the Board may elect to

            proceed on such matter with a two thirds vote of the total voting power

            of the Board.

 

Rule 21. While a member is speaking, no member shall entertain any private

            discourse.

 

Rule 22. Required Ayes and Nays

            The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

 

Rule 23. Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

 

Rule 24. Order of Voting

The order of voting shall be alphabetical with the exception of the

Supervisor, who shall always vote last.

 

Rule 25. Special Committees

Special Committees may be authorized at any legal meeting of the

Board.  They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board.  The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

Rule 26. Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law.  Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

 

Rule 27. Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

 

 

Rule 28. Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

 

 

RESOLUTION NO. 5 (2009)  ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

 

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

 

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

 

RESOLVED  that the Board requests  all employees to submit vacation and any floating holiday requests to their department head at least 60 days prior to the request.

MOTION BY MAUL,  SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 6 (2009)  AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY HAMMOND,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 7 (2009)  DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY MAUL,  SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 8 (2009)  DRUG FREE WORK PLACE POLICY

 

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance.  The inappropriate use of prescription and over the counter drugs shall also be disallowed.  The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

 

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place.  Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol counseling and/or rehabilitation programs shall be made available to employees.  Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy.  Confidentiality shall be maintained as required by state and federal law.

 

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy.  The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties.  Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction.  The Town Board may choose to initiate disciplinary action against any employee violating this policy.  Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

 

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.  Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

 

MOTION BY HAMMOND,  SECONDED BY MC EWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 9 (2009)  EMPLOYMENT POLICY

RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect:

1.      No person shall be hired, transferred, or promoted to Town position that would create a supervisor/subordinate relationship between relatives.

2.      For the purposes of this policy, the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law.

3.      This policy shall not apply to any person employed by Macedon prior to the effective date of the policy.

 

MOTION BY MAUL,  SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                          PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 10 (2009)  INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

 

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

 

MOTION BY HAMMOND,  SECONDED BY MC EWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO.  11(2009)  PROCUREMENT POLICY

RESOLVED that the following Procurement Policy adopted by the Town of Macedon December 5, 1991 remains in effect:

TOWN OF MACEDON

PROCUREMENT POLICY

 

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

 

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

 

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

 

 

 

 

 

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

PROCUREMENT POLICY FOR THE TOWN OF MACEDON

 

  1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract.  Once that determination is made, a good faith effort will be made to determine whether it is know or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year.  The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law:  purchase contracts under $10,000 and public works contracts under $20,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; and surplus and second-hand purchases from another government entity.

 

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase.  This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

 

  1. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

 

  1. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $10,000 and public works contracts under $20,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:

 

Estimated Amount of Purchase Contract                     Method

 

$250 - $2,999                                                          2 verbal quotations

 

$3,000 - $9,999                                                          3-written/fax quotation

                                                                                    or written request for

proposals

 

 

     Estimated Amount of Public Works Contract Method

 

$250 - $2,999                                                          2 verbal quotations

 

$3,000 - $4,999                                                          2-written/fax quotations

 

$5,000 - $19,999                                                        3-written/fax quotations

                                                                                    or written request for

                                                                                    proposals

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

A good faith effort shall be made to obtain the required number of alternate proposals.  If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals.  But, in no event shall the failure to obtain the proposals be a bar to the procurement.

 

  1. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

 

  1. Documentation and an explanation is required whenever a contact is awarded to other than the lowest possible bidder.  This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is responsible.

 

  1. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid.  In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body.  These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures.  The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.

 

    1. Services of an attorney;
    2. Services of a physician;
    3. Technical services of an engineer engaged to prepare plans, maps and estimates;
    4. Securing insurance coverage and/or services of an insurance broker;
    5. Services of a certified public accountant;
    6. Investment management services;
    7. Printing services involving extensive writing, editing or art work;
    8. Management of municipally owned property; and
    9. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

 

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

 

a.      Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b.      Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c.      Purchases under $100.

 

  1. This policy shall go into effect January 1, l992 and will be reviewed annually.

MOTION BY HAMMOND, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                     PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 12 (2009)  PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town: 

                        Appeals Board               50

                        Assessor                               100

                        Building Inspector                        175

                         Planning Board               50

                        Police                                              100

                        Recreation               150

                        Supervisor               150

                        Town Clerk              275

                        Town Justice                        200

                        Tax Collector                        200

                        Director of Medical

                             Services                        100

                        Total                                   $1,550

The above funds to be audited randomly but at least quarterly by the Supervisor or his designee.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                     PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 13 (2009)  ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2009 calendar year:

        Jim Ortiz        Adult Mens’s Basketball        $10.00/session   Charlene Lawrence        Sr. Citizen Arts & Crafts        25.00/month

        Debbie McEwen         Adult Indoor Soccer        10.00/session

        Amber Jenkins                Adult Aerobics                15.00/session

        Amber Jenkins                Dance                     15.00/session

MOTION BY  PAGANO,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 14 (2009)  BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints John Gravino to open and close:

               Bullis Bathrooms from March 15 through October 15 (weather permitting) and

      as needed thereafter through October 30.

      Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY MC EWEN, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 15 (2009)BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of John Gravino as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY MC EWEN,  SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                   PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 12

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 16 (2009) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2009:

Kim Leonard

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 17 (2009) DRAINAGE COMMITTEE APPOINTMENTS

RESOLVED the Town Board appoints the following to serve on the Macedon Drainage Committee for the calendar year 2009:

Ken Allen, William Hammond, James Airy, Richard Roets & Richard Baker

MOTION BY PAGANO, SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 18 (2009) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2009:

Helen Burgio, Judy Oaks, Judy Gravino, William Hammond,

Kim Leonard & Colleen Vogan

MOTION BY HAMMOND,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 19 (2009) RECREATION PROGRAM ADVISORY COMMITTEE APPOINTMENT

RESOLVED the Board appoints the following individuals to serve on the Recreation Program Advisory Committee for the calendar year 2009:

Heather Harvey, Mary Ann Russell,

Beth Grier-Leva, Jennifer Cook, Paul Hirliman, Jim Depuy &

Doug Camp

MOTION BY PAGANO,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 20 (2009)  COMPLEX MOWING APPOINTMENT

RESOLVED that the Town Board appoint James Youngman to mow the Town Complex grounds at the rate of $10.00 per hour expensed thru A1620.100 not to exceed 8 hours per week and Kristen Remillard as back-up if needed.

MOTION BY PAGANO,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 21 (2009)  BULLIS PARK MASTER PLAN COMMITTEE

RESOLVED the Board appoint the following individuals to serve on the Bullis Park Master Plan Advisory Committee:

Glen Amesbury, Aaron Cook , Andrew Bazinet

Norbert Miller & Paul Kenyon

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 13

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 22 (2009)  SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:               

                        Historian                               Pauline Reeners

                        Leader                                  Sandy Ciaccia

                        Leader Assistant                 Ernestine Rogers

                        Secretary                              Eunice Buss

                        Secretary Assistant             Joan Kiesinger

                        Sunshine                               Joan Kiesinger

                        Treasurer                              Joscelyn Moody

                        Trip Director                         Nancy Jennings

                        Chaplain                               Eileen Gallagher                              

MOTION BY HAMMOND,  SECONDED BY MC EWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 23 (2009)  NYS ASSOCIATION OF TOWNS CONFERENCE

RESOLVED the following individuals be approved to attend the NYS Association

of Towns Conference: 

Judy Gravino, Kim Leonard & Sandy Pagano

MOTION BY MAUL,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 24 (2009) FEE SCHEDULE AMENDED

RESOLVED the Town Board amends the Fee Schedule to include:

Vehicle Impound Fee $15.00/Day plus associated towing fees effective January 5, 2009.

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 25 (2009) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period.  Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

 

William Hammond, Supervisor

Sgt. John Colella, Police Chief, Macedon Police Department

Richard Roets, Highway Superintendent

 

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime.  Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY  HAMMOND, SECONDED BY MAUL

MOTION BY MAUL, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 14

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 26 (2009)  STATE SNOW & ICE AGREEMENT – 2009/2010 AMENDMENT

RESOLVED the Town Board amends RESOLUTION NO. 247 (08) STATE SNOW & ICE AGREEMENT – 2009/2010 to read:

RESOLVED the Town Board approves the 2009/2010 State Snow and Ice Agreement, Contract No. D009827, to include the increased lane mileage of 33.70 and whereas said agreement is for a period of three (3) years

 

BE IT RESOLVED that the Agreement be extended to expire June 30, 2010 and authorizes the Supervisor to sign said agreement.

MOTION BY HAMMOND, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 27 (2009)  EXECUTIVE SESSION

RESOLVED the Board enter Executive Session at 5:10 p.m. to discuss a particular personnel matters.

MOTION BY MC EWEN, SECONDED BY PAGANO

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

Councilperson Kenyon entered the meeting at 5:20 p.m.  Kim Leonard exited the meeting at 5:45 p.m.

 

RESOLUTION NO. 28 (2009)  OPEN SESSION

RESOLVED the Board return to Open Session at 6:50 p.m.

MOTION BY HAMMOND, SECONDED BY KENYON

ROLL CALL VOTE: KENYON AYE, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 29 (2009)  ATTRIDGE RETIREE REQUIREMENTS MET

RESOLVED the Town Board finds James Attridge meets the eligibility requirements for retirees according to Town Law Section 23-5.

MOTION BY PAGANO, SECONDED BY MAUL

ROLL CALL VOTE: KENYON AYE, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 15

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 30 (2009)  2009 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

1.      Assessing Review Board Chairman              Thomas Littlefield      PT

2.      Assessing Review Board Clerk                Jo Ann Reinhardt               PT

3.      Assessment Counsel                Harris Beach

                                       Mary Katherine Villani

4.      Assessor Clerk               Jo Ann Reinhardt    FT

5.      Building Receptionist      Sharleen Flick         FT

6.      Code Enforcement Officer  Michael Nelson        PT

7.      Dog Control Officer      Mark Plyter           PT

8.      Fire Code Enforcement       Kenneth Hammond   PT

9.      Gananda Sewer Collecting Clerk          Judy Gravino        PT

10. Highway Clerk       Mary Beth Braman       FT

11. Honorary Town Crier     James Bush

12. Justice Clerk          Judy Oaks            PT

13. Justice Clerk       Susan Gorman                     PT

14. Justice Court Attendant           Robert Cunningham       PT

15. Legal Counsel                  Mary Katherine Villani

16. Library Board Member                  Mert Bartels      PT (5 Yr.)

17. Library Board Member             William Moore       PT (5 Yr.)

18. Macedon Sewer Clerk           Kim Leonard                   PT

19. Planning Board Chairman              Doug Allen            PT

20. Planning Board Member                  Tom Morrison                PT (7 Yr.)

21. Planning Board Vice-Chairman               Mert Bartels         PT

22. Police Clerk          Sally Robinson                 FT

23. Police Chief          John Colella         FT

24. Police Sergeant           Thomas Cooman     FT

25. Recreation Director              Norbert Miller            FT

26. Registrar of Vital Statistics                 Judy Gravino        PT

27. Sr. Citizen Trip Director                Nancy Jennings                   PT

28. Town Engineer/Building/CEO Clerk  Susan Bush            FT

29. Town Engineer/CEO/Building Inspector Scott Allen            FT

30. Water Collecting Clerk          Judy Gravino        PT

31. Wayne County Youth Bureau Nobert Miller            PT

32. Zoning Appeals Board Chairman          Warren Jefferies                  PT

33. Zoning Board of Appeals Member                   Ron Santovito                PT (5 Yr.)

MOTION BY PAGANO, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE,

                                PAGANO  AYE, HAMMOND AYE MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO. 1                                                                                                                                      PAGE 16

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

RESOLUTION NO. 31 (2009)  2009 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2009

 

NAME                  TITLE                             PAYMENT        AMOUNT

Kim Leonard                        Accountant                               FT                        Biweekly                                          61,800

Rick Dodge                        Dir. Of Med. Services                        FT                        Biweekly                                           32,960

Susan Datthyn                        Assessor                                  FT                                            Biweekly                                            48,900

JoAnne Reinhardt                        Assess Clerk                            FT                        Biweekly                                            23,690

JoAnne Reinhardt            Assess Clerk                 PT            Biweekly                            11.00/hr.

JoAnne Reinhardt                        Assess Rev Brd Clk                                           PT                                            Biweekly                                                321

Susan Bush                        Bldg/CEO Clerk                         PT                        Biweekly                                          23,690

Sharleen Flick           Building Receptionist    FT           Biweekly                    21,100

Michael Nelson                        Code Enf Officer                         PT                                            Biweekly                  18.54/hr.

David McEwen                        Councilperson                           PT                                            Quarterly                                             6,700

Paul Kenyon                        Councilperson                        PT                                            Quarterly                                             6,700

David Maul                        Councilperson                           PT                                            Quarterly                                             6,700

Sandy Pagano                        Councilperson                           PT                                            Quarterly                                             6,700

Mark Plyter               Dog Control Off        PT           Biweekly                     11,818

Richard Roets            Drainage                             PT     Biweekly                 SD         5,073

Ken Hammond                        Fire Code Enf                            PT                                            Biweekly                                            9,924

Stephanie Sixby                        Gananda Crossing                                   PT                                            Biweekly Sept-June                        5,910

Richard Roets                        Highway Supt.                           FT                                            Biweekly                                            62,193

Mary Beth Braman                        Highway Supt. Clk                                           FT                                            Biweekly                                            21,100

John Anderson                        Highway Employee             FT      Biweekly                 17.32/hr

Andre Bellefontaine                        Highway Employee                                 FT                                            Biweekly                            18.63/hr.          

James Ellis               Highway Employee       FT     Biweekly                  17.32/hr.

D. Paul Everdyke                        Highway Employee                                 FT                                            Biweekly                                    22.87/hr.

Michael Bueg                        Highway Employee                                 FT                                            Biweekly                            15.45/hr.

Daryl Quigley                        Highway Employee                                 FT                                            Biweekly                                         22.35/hr.

Jeff VanderMallie                        Highway Employee                                 FT                                            Biweekly                                     22.72/hr.

Gary Wright                        Highway Employee                                 FT                                            Biweekly                                       22.55/hr.

David Payne                        Highway Employee                                 FT                                            Biweekly                                    22.11/hr.

Chris Countryman                        Highway Employee                                 FT                                            Biweekly                                    22.04/hr.

Chris Countryman                        Deputy Highway Supt. FT                                   Biweekly                              1.00/hr.

Helen Burgio                        Historian                                   PT                                            Quarterly                                              3,033

Ronald Reinstein                        Justice                                      PT                                            Biweekly                                            16,995

Thomas Crowley                        Justice                                      PT                                            Biweekly                                            16,995

Judy Oaks                        Justice Clerk                             PT                                            Biweekly                                            29,420

Susan Gorman          Justice Clerk Deputy    PT     Biweekly                   12.07/hr.

Bob Cunningham                        Justice Court Attend.                        PT                                            Biweekly                                          11.51/hr.

James Youngman     Mowing                                     PT                                            Biweekly                             10.00/hr.

James Youngman     Parks Concession         PT     Biweekly-Seasonal  11.78/hr.

John Gravino                        Parks Custodian                                                PT                                            Biweekly-Seasonal            14.36/hr.

John Gravino                        Parks Person                            PT                                            Biweekly-Seasonal                        2,145

Judy Gravino              Records Management  PT           Biweekly                      3,128

Norbert Miller                        Recreation Director                                     FT                                            Biweekly                                         30,424

Kim Leonard                        Sewer                                       PT                        Biweekly                                           1,288

Richard Roets           Sewer                           PT     Biweekly                      2,060

William Hammond                         Supervisor                                 FT                        Biweekly                                        $49,440

Colleen Vogan                        Supervisor Clerk                         FT                                            Biweekly                                          23,636

James Forshay                        Tax Collector                             PT                                            Biweekly                                              8,320

Judy Gravino                        Town Clerk                                FT                                            Biweekly                                          38,777

Linda Habecker                        Town Clerk Dep.                                                FT                                            Biweekly                                           23,690

Scott Allen                        Town Eng/CEO/                                                                                                 Biweekly          A        10,506

                        Build  & Zoning                          FT                              B                           52,530

                                                                                                                                                                                                                                           SD         7,004

Assess. Rev. Board                        5 Members                                PT                                            Annually - June                                      495

Planning Board                        6 Members                                PT                                            Quarterly                     1,668

Plan Board Chair                        1 Member                                 PT                                            Quarterly                                               2,561

ZBA Brd. of Appeals                        4 Members                                PT                                            Quarterly                                              512

ZBA Brd. Of Appeals Chair1 Member                                    PT                                            Quarterly                                              564

Cemeteries (2)                                                                                                                                                                                                                           750

Party Representatives (2)                                                                                                                                                                    25/Election

Veteran Services (1)                                                                                                                                                                                                                               250

Police Employees:

John Colella                        Chief                                         FT                                            Biweekly                                   Per Contract

Thomas Cooman                        Sergeant                                   FT                                            Biweekly                                   Per Contract     

Ronald Hall                        Patrolman                                 PT                                            Biweekly                                   Per Contract     

NO. 1                                                                                                                                      PAGE 17

ORGANIZATIONAL MEETING

JANUARY 5, 2009

 

William Powell                        Patrolman                                 PT                                            Biweekly                                   Per Contract     

Edward O’Konsky                        Patrolman                                 PT                                            Biweekly                     Per Contract

Earl Lergner IV                        Patrolman                                 PT                                            Biweekly                                   Per Contract

Scott Haines                        Patrolman                                 PT                                            Biweekly                                   Per Contract

Sally Robinson                        Police Clerk                              FT                                            Biweekly                                   26,608

Senior Citizen President*                                                                                                                                                         100

Senior Citizen Vice-President*                                                                                                                                                 100

Senior Citizen Trip Director*                                                                                                                                                     200

Senior Citizen Sunshine*                                                                                                                                                         50

Senior Citizen Historian*                                                                                                                                                          75

Senior Citizen Treasurer*                                                                                                                                                         100

Senior Citizen Secretary*                                                                                                                                                         100

Senior Citizen Chaplain*                                                                                                                                                          50

(*Paid Quarterly By Voucher)

MOTION BY KENYON,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 32 (2009)  FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees:

Scott Allen, Andre’ Bellefontaine, Mary Beth Braman, Susan Bush, John Colella, Thomas Cooman, Chris Countryman, Susan Datthyn, Rick Dodge, Paul Everdyke, Sharleen Flick, Judy Gravino, Linda Habecker, William Hammond, Kim Leonard, Norbert Miller, Dave Payne, Daryl Quigley, JoAnne Reinhardt, Sally Robinson, Richard Roets, Jeff VanderMallie, Colleen Vogan, & Gary Wright

MOTION BY PAGANO, SECONDED HAMMOND

ROLL CALL VOTE: KENYON AYE, MAUL AYE,  MC EWEN AYE,

                                PAGANO AYE, HAMMOND AYE  MOTION CARRIED

 

 

MOTION BY MC EWEN,  SECONDED BY  THAT HAMMOND THE MEETING BE ADJOURNED.  THE MEETING ADJOURNED AT 7:30 PM.                 

 

                                                _______________________________________

                                                                             Judy W. Gravino, Town Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MACEDON TOWN BOARD

2009 MEETING SCHEDULE

 

                                              JANUARY   5, 2009

                                              JANUARY   8, 2009

                                              JANUARY 22, 2009

 

                                              FEBRUARY 12, 2009

                                              FEBRUARY 26, 2009

 

                                              MARCH 12, 2009

                                              MARCH 26, 2009

 

                                              APRIL 9, 2009

                                              APRIL 23, 2009

 

                                              MAY 14, 2009

                                              MAY 28, 2009

 

                                              JUNE 11, 2009

                                              JUNE 25, 2009

 

                                              JULY  9, 2009

                                              JULY 23, 2009

 

                                              AUGUST 13, 2009

                                              NO 2ND MEETING SCHEDULED

 

SEPTEMBER  10, 2009

                                              SEPTEMBER 24, 2009

 

                                              OCTOBER 8, 2009

                                              OCTOBER 22, 2009

 

                                              NOVEMBER 12, 2009

                NO 2ND MEETING SCHEDULED

 

                                              DECEMBER 10, 2009

               NO 2ND MEETING SCHEDULED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ELECTED TOWN OFFICIALS

 

TOWN SUPERVISOR    LENGTH OF TERM        TERM EXPIRES

William H. Hammond 2 Years                               12/31/2009

 

TOWN COUNCIL   

Paul Kenyon      4 Years 12/31/2011

David Maul        4 Years 12/31/2011

David McEwen  4 Years 12/31/2009

Sandy Pagano   4 Years 12/31/2009

 

TOWN CLERK

Judy Gravino     4 Years 12/31/2011

 

HIGHWAY SUPERINTENDENT

Richard Roets    4 Years 12/31/2011

 

TOWN JUSTICE

Thomas Crowley 4 Years 12/31/2009

Ronald Reinstein    4 Years    12/31/2011

 

RECEIVER OF TAXES

James Forshay   4 Years 12/31/2011

 

TOWN BOARD COMMITTEES        COMMITTEE CHAIRMAN

Fire, Human Resource & Recreation                                                                                                    Paul Kenyon

Bldg. & Grounds, Sewer & Zoning Board                                                      David McEwen

Assessor, Police, & Technology                                                                      David Maul

Court, Master Plan, Planning Board,                                                                                                                              Sandy Pagano

Building/Zoning Office, Fire, Highway, Insurance, Library, Town Clerk

& Police Commissioner                                                                                         William Hammond

 

REVISED 01/05/09

Judy W. Gravino, RMC

Macedon Town Clerk

Registrar of Vital Statistics

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INVESTMENT POLICY

FOR           TOWN OF MACEDON               

[Name of Local Government]

 

 

 

I.       SCOPE

 

 

 

     This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

 

 

 

II.       OBJECTIVES

 

 

 

     The primary objectives of the local government’s investment activities are, in priority order,

 

 

·

to conform with all applicable federal, state and other legal requirements (legal);

 

 

·

to adequately safeguard principal (safety);

 

 

·

to provide sufficient liquidity to meet all operating requirements (liquidity); and

 

 

·

to obtain a reasonable rate of return (yield).

 

 

 

 

III.       DELEGATION OF AUTHORITY

 

 

 

     The governing board’s responsibility for administration of the investment program is delegated to the        CHIEF FISCAL OFFICER         [Insert chief fiscal officer, treasurer, or other officer having custody of money] who shall establish written procedures for the operation of the investment program consistent with these investment guidelines.  Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

 

 

 

 

IV.       PRUDENCE

 

 

 

     All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the      TOWN OF MACEDON      [Insert Name of Local Government] to govern effectively.

 

 

     Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

 

 

     All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

 

 

 

 

V.       DIVERSIFICATION

 

 

 

     It is the policy of the       TOWN OF MACEDON            [Insert Name of Local Government] to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.