NO.
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1
ORGANIZATIONAL MEETING
JANUARY 2, 2008
WEB SITE http://macedontown.net
The Organizational Meeting of the Town Board of the Town of Macedon held
January 2, 2008 at the Town Complex, 32 Main Street, in the Town of Macedon,
was called to order by Supervisor William H. Hammond at 4:00 p.m.
Pledge of Allegiance.
Upon Roll Call, the following members of the Board were present:
Councilperson………………David McEwen
Councilperson………………Kenneth Nawrocki
Supervisor…………………..William Hammond
Absent: Councilperson………………Paul Kenyon
Councilperson………………David Maul
Also Present: Highway
Superintendent…. Richard
Roets
Police
Sergeant…………….John Colella
Police
Sergeant…………….Tom Cooman
Town
Engineer…………….. Scott
Allen
Town
Clerk………………….Judy Gravino
RESOLVED that the Board acknowledges and approves the following
appointments:
1.
Assessing Review Board
Chairman Thomas
Littlefield PT
2.
Assessing Review Board
Clerk Donna
Knapp PT
3.
Assessment Counsel Harris
Beach
Mary Catherine Villani
4.
Assessor Clerk Donna
Knapp FT
5.
Building Receptionist Sharleen
Flick FT
6.
Code Enforcement
Officer Michael
Nelson PT
7.
Dog Control Officer Mark
Plyter PT
8.
Fire Code Enforcement Kenneth
Hammond PT
9.
Gananda Sewer
Collecting Clerk Judy Gravino PT
10. Highway Clerk Mary Beth Brauman FT
11. Honorary Town Crier James Bush
12. Justice Clerk Judy Oaks PT
13. Justice Clerk Susan Gorman PT
14. Justice Court Attendant Robert Cunningham PT
15. Legal Counsel Mary Catherine Villani
16. Library Board Member Heather Proctor PT (5 Yr.)
17. Library Board Member Vacant PT (5 Yr.)
18. Macedon Sewer Clerk Kim Leonard PT
19. Planning Board Chairman Doug Allen PT
20. Planning Board Member Suzanne Airy PT (7 Yr.)
21. Planning Board Vice-Chairman Mert Bartels PT
22. Police Clerk Sally Robinson PT
23. Police Patrolman FT
24. Police Patrolman FT
25. Police Sergeant Thomas Cooman FT
26. Police Sergeant John Colella FT
27. Recreation Director Norbert Miller FT
28. Registrar of Vital Statistics Judy Gravino PT
29. Sr. Citizen Trip Director Nancy Jennings PT
30. Town Engineer/Building/CEO Clerk Susan Bush
FT
31. Town Engineer/CEO/Building Inspector Scott Allen FT
32. Water Collecting Clerk Judy Gravino PT
33. Wayne County Youth Bureau Nobert Miller PT
34. Zoning Appeals Board Chairman Warren Jefferies PT
35. Zoning Board of Appeals Member Carl Eligh PT
(5 Yr.)
MOTION BY NAWROCKI, SECONDED BY MCEWEN
ROLL CALL VOTE:
KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
NO. 1
PAGE 2
ORGANIZATIONAL MEETING
JANUARY 2, 2008
The Supervisor designates the following:
Deputy
Supervisor Paul Kenyon
Clerk to the
Supervisor Colleen Vogan FT
The Supervisor appoints the following committees:
Chairman Committee
Paul
Kenyon Fire, Human Resource &
Rec.
David
McEwen Buildings & Grounds, Sewer
& Zoning Board
David Maul Assessor, Police, & Technology
Ken
Nawrocki Court,
Master Plan, Planning Board, Police
& Technology,
William
Hammond Building/Zoning Office, Fire,
Highway, Insurance,
Library, Town Clerk & Police
Commissioner
The Town Clerk designates the following:
Deputy Town
Clerk Linda
Habecker FT
Sharleen
Flick PT
The Highway Superintendent designates the following full time highway employees:
John Anderson, James Attridge, Andre Bellefontaine,
Chris Countryman,
James Ellis, Gary
Everdyke, D. Paul Everdyke, John Lyons, David Payne,
Daryl Quigley, Jeff VanderMallie, & Gary Wright
and designates Chris Countryman as Deputy Highway Superintendent.
Councilperson Maul entered the meeting at 4:05 p.m.
RESOLVED that the following designations are
approved:
1.
Legal Newspaper – Times
2.
Bank Depositories –
Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank
3.
Supervisor authorized
to deposit Town funds in Certificate of Deposit and money market
4.
Town Board Meetings to
be held on the 2nd and 4th Thursdays @ 7:30 p.m. except
as amended
5.
Mileage paid to Town
employees on official Town business at $.505 per mile or per IRS rate
6.
Highway Superintendent
authorized to purchase tools, tires and equipment at a price not to exceed
$3,000.
7.
Supervisor authorized
to make application to NYS Division for Youth
8.
Town Officers and
Counsel to attend the Association of Towns Convention at Town expense, and to
appoint Kim Leonard as delegate and Judy Gravino as alternate at the
Convention.
9.
Town Clerk is directed
to make a master schedule for the year 2008 (per attachment)
10. Set a regular 40-hour week for Highway employees and
time and a half for over 40 hours.
Individual rates to be determined by Highway Superintendent and approved
by Town Board.
11. In the designation of full time and part time the
Town will adhere to Civil Service Rules.
NO. 1
PAGE 3
ORGANIZATIONAL
MEETING
JANUARY 2, 2008
12.The
following days will be 14 paid holidays for full time and year round part-time
Town employees:
1. New Years Day Tuesday January 1,
2008
2. Martin Luther King Day Monday January
21, 2008
3. President’s Day Monday February 18,
2008
4. Good Friday Friday March 21, 2008
5. Memorial Day Monday May 26, 2008
6. Independence Day Friday July
4, 2008
7. Labor Day Monday September 1, 2008
8. Columbus Day Monday October 13, 2008
9. Election Day Tuesday November 4, 2008
10.
Veterans Day Monday November 11, 2008
11.
Thanksgiving Day Thursday November 27, 2008
12.
Day After Thanksgiving Day Friday November 28, 2008
13.
Christmas Day Thursday December 25, 2008
14.
Day After Christmas Friday December 26, 2008
13. Spouses of Town Board members will not be considered
for appointments for positions within the Town government (Town Board
resolution dated Jan. 4, 1982) See employment policy
14. No appointment shall be made to fill a new or vacant
position of employment, including any new position established in the 2008 Town
budget, without prior authorization by the Town Board with the exception of
Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor &
Historian hired by the Supervisor.
15. The Town Board recognizes MAPO as the bargaining unit
of the police officers.
MOTION BY NAWROCKI, SECONDED BY MCEWEN
ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
WHEREAS the Town of Macedon has procured a Public Employees Blanket
Protection Bond issued by NYMIR providing faithful performance blanket position
bond coverage for all Town officers and employees with a limit of $10,000 per
officer or employee, the tax collector at the level of $500,000, the Librarian
at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be
it
RESOLVED, that the Town Board of Macedon hereby approves such bond as to
its form, manner of execution and sufficiency of the surety and accepts said
bond in lieu of any individual official undertaking required by law for any
Town officer or employee.
MOTION BY MAUL, SECONDED BY MCEWEN
ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the proposed Standing Rules submitted to this Board and
this day presented for action be and hereby are adopted as the Standing Rules
of the Board until rescinded, subject to amendments thereafter duly adopted.
MOTION BY NAWROCKI, SECONDED BY
MAUL
ROLL CALL VOTE: KENYON ABSENT, MAUL AYE, MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 4
ORGANIZATIONAL
MEETING
JANUARY 2, 2008
RULES OF ORDER
Rule 1. Regular Meetings
Regular
meetings will be held according to schedule approved at the
Organizational
Meeting to be held at 7:30 p.m.
Rule 2. Special Meetings
Special
meetings will be held at the call of the Supervisor or upon
request
of two or more voting Town Board Members.
Rule 3. Place of Meetings
All
meetings will be held in the Town Hall unless otherwise stated.
Rule 4. Quorum
Members
present possessing more than 50% of the total voting power
shall
constitute a quorum for the transaction of business. If a quorum is
not
present within 45 minutes after the time set for a meeting, the
members
present shall adjourn. Council must
notify the Supervisor prior
to any
absence.
Rule 5. Presence of Legal
Counsel
Legal Counsel
shall be present during all meetings unless excused by
the
Supervisor.
Rule 6. Temporary Chairman
In
the absence of the Supervisor, the deputy will preside.
Rule 7. Order of Business
1.
Call to order by
Supervisor
2.
Pledge of Allegiance
3.
Roll Call
4.
Approval of minutes of
previous meeting
5.
Comments from visitors
and correspondence
6.
Old Business
7.
New Business
8.
Approval of bills
(first meeting of month)
9.
Reports from
Departments, Committees and Boards
10. Adjournment
Rule 8. Roll Call
On
Roll Call, the Town Clerk shall record by name all members present
or
absent; shall further record the arrival of any member listed as absent;
and
the departure of any member listed as present during the course of
each meeting.
Rule 9. Approval of Minutes of Previous Meeting
Minutes
of the previous meeting will not be read unless requested by
any
Town Board member, but will be approved by motion, second and
vote.
Rule 10. Payment of Claims
On the first meeting of each month, the Town Clerk
will present to the
Board all claims to be audited and coded by
fund. Each member of the
Board will review all claims and by motion, second
and vote, authorize
the Town Clerk to issue a warrant to the Supervisor
for payment.
NO. 1 PAGE 5
ORGANIZATIONAL
MEETING
JANUARY 2, 2008
Rule 11. Visitors
At all regular meetings, comments from visitors will
be permitted during
the appropriate section of the meeting (Rule 7) and
otherwise as
permitted by the Supervisor or majority of the Board.
Rule 12. Communications
All communications to the Board not included as
another agenda item
may be read by the Town Clerk to the Board.
Rule 13. Reports
Reports from Departments, Committees, Boards and
Commissions may
be presented to the Town Board for review at each
regular meeting
according to their individual publication schedules.
Rule 14. Resolutions and Motions
All old and new business will be acted upon in the
form of Resolutions,
which must be brought by motion and second before
discussion. A
resolution may be withdrawn before action is taken by
an
agreement of the members who motioned and seconded
the resolution.
Rule 15. Agenda
The Supervisor shall prepare a statement of the order
of business for
each meeting of the Board. Submission deadline to be heard at the
next scheduled board meeting shall be the close of
business.on the preceding Thursday. The
order of business shall be mailed to each Board member no later than
three-calendar days prior to the date of each meeting by the Town Clerk.
Rule 16. Amendments
These rules of order shall be amended only by
majority vote of the
Board and only after ten days notice, which notice
shall be in writing
and be filed with the Clerk and shall specify the
particulars of such
proposed amendments.
Rule 17. Suspension of Rules:
Any rule may be suspended by the unanimous consent of
the members
present, but the suspension of such rule shall apply
only to those
matters which shall be before the Board at the time
of such
suspension.
Rule 18. Voting Requirement
Every member present when a motion is stated shall
vote thereon,
unless he is directly interested in the motion, in
which case, if he
chooses, he may be excused from voting. Every member
requested to be excused from voting may make a brief
and verbal
statement of the reason for his request.
Rule 19. Tabling a Motion
A motion or a motion for adopting a resolution may be
placed on the
table by a majority vote and a majority vote will be
necessary to take it
off the table.
NO. 1 PAGE 6
ORGANIZATIONAL
MEETING
JANUARY 2, 2008
Rule 20. Holding a Resolution
After a resolution is
stated and it is in possession of the Board, before
the discussion or
amendment, it may be held until the next meeting day
if requested by any
member of the Board, but only one such request
shall be granted on any
resolution. However, the Board may
elect to
proceed on such matter
with a two thirds vote of the total voting power
of the Board.
Rule 21. While a member is speaking, no member shall entertain any
private
discourse.
Rule 22. Required Ayes and Nays
The ayes and nays shall
be taken by vote on any resolution
appropriating money, confirming reports of committees
and making
appointments, disbursing monies, fixing salaries and
upon any
other motion or resolution when demanded by any
member of the Board
or indicated on the written resolution.
Rule 23. Speakers
Persons not members of the Board may by consent of
the Supervisor or
majority of the Board be permitted to speak in regard
to matters pending
before the Board.
Rule 24. Order of Voting
The order of voting shall be alphabetical with the
exception of the
Supervisor, who shall always vote last.
Rule 25. Special Committees
Special Committees may be authorized at any legal
meeting of the
Board. They
shall, unless otherwise ordered or directed by a majority of
the Board, be appointed by the Supervisor subject to
confirmation by the
Board. The
period of time that a special committee appointment shall
remain in effect shall be designated when the
committee is created.
Rule 26. Executive Session
On motion of any member, duly seconded and carried by
a majority
vote, the Board shall go into executive session,
presided over by the
Supervisor during which time legally permitted
matters may be
discussed and debated, but no action may be taken
thereon by motion
or resolution, except in accordance with the Public
Officers Law. Only
voting members of the Board shall participate in the
executive session
and such other persons may be called into the session
as may be
necessary.
Rule 27. Minutes
The minutes of the Board shall be delivered by the
Town Clerk on or
before the next regular meeting of the Board.
Rule 28. Parliamentary Law
All questions not covered by the rules shall be
decided according to the
generally prevailing rules of parliamentary law and
Robert Rules of
Order.
Councilperson Kenyon entered the meeting.
NO. 1 PAGE 7
ORGANIZATIONAL
MEETING
JANUARY 2, 2008
RESOLVED that the following salary schedule is established for the calendar
year 2008
Kim Leonard Accountant FT Biweekly 60,000
Rick Dodge Dir. Of Med. Services FT Biweekly 32,000
Sandra Broughton Assessor FT Biweekly 48,900
Donna Knapp Assess Clerk FT Biweekly 23,000
Vacant Assess Clerk PT Biweekly
11.00/hr.
Donna Knapp Assess Rev Brd Clk PT Biweekly 312
Susan Bush Bldg/CEO Clerk PT Biweekly 23,000
Sharleen
Flick Building Receptionist
FT Biweekly 20,485
Michael Nelson Code Enf Officer PT Biweekly 18.00/hr.
David McEwen Councilperson PT Quarterly 6,500
Paul Kenyon Councilperson PT Quarterly 6,500
David Maul Councilperson PT Quarterly 6,500
Kenneth Nawrocki Councilperson PT Quarterly 6,500
Mark
Plyter Dog Control Off PT Biweekly 11,474
Richard
Roets Drainage PT Biweekly SD 4,925
Ken Hammond Fire Code Enf PT Biweekly 9,635
Stephanie Sixby Gananda Crossing PT Biweekly Sept-June 5,738
Richard Roets Highway Supt. FT Biweekly 60,382
Mary Beth Braman Highway Supt. Clk FT Biweekly 20,485
John Anderson Highway Employee FT Biweekly 15.34/hr
James Attridge Highway Employee FT Biweekly 23.10/hr.
Andre Bellefontaine Highway Employee FT Biweekly 16.12/hr.
James Ellis Highway Employee FT
Biweekly
15.34/hr.
D. Paul Everdyke Highway Employee FT Biweekly
22.20/hr.
Gary Everdyke Highway Employee FT Biweekly 23.12/hr.
John Lyons Highway Employee FT Biweekly 17.62/hr.
Daryl Quigley Highway Employee FT Biweekly 21.70/hr.
Jeff VanderMallie Highway Employee FT Biweekly 22.06/hr.
Gary Wright Highway Employee FT Biweekly 21.89/hr.
David Payne Highway Employee FT Biweekly 21.47/hr.
Chris Countryman Highway Employee FT Biweekly 21.40/hr.
Chris Countryman Deputy Highway Supt. FT Biweekly 1.00/hr.
Helen Burgio Historian PT Quarterly 2,945
Ronald Reinstein Justice PT Biweekly 16,500
Thomas Crowley Justice PT Biweekly 16,500
Judy Oaks Justice Clerk PT Biweekly 28,563
Susan
Gorman Justice Clerk Deputy
PT Biweekly 11.72/hr.
Bob Cunningham Justice Court Attend. PT Biweekly 11.17/hr.
James Youngman Mowing PT Biweekly 9.50/hr.
James Youngman Parks Concession PT Biweekly-Seasonal
11.44/hr.
John Gravino Parks Custodian PT Biweekly-Seasonal 13.94/hr.
John Gravino Parks Person PT Biweekly-Seasonal 2,082
Judy
Gravino Records Management
PT Biweekly 3,037
Norbert Miller Recreation Director FT Biweekly
29,538
Kim Leonard Sewer PT Biweekly 1,250
Richard Roets Sewer PT
Biweekly 2,000
William Hammond Supervisor FT Biweekly $48,000
Colleen Vogan Supervisor Clerk FT Biweekly 22,948
James Forshay Tax Collector PT Biweekly 8,076
Judy Gravino Town Clerk FT Biweekly 37,648
Linda Habecker Town Clerk Dep. FT Biweekly 23,000
Scott Allen Town Eng/CEO/ Biweekly A 10,200
Build & Zoning FT B 51,000
SD 6,800
Assess. Rev. Board 5 Members PT Annually - June 480
Planning Board 6 Members PT Quarterly 1,619
Plan Board Chair 1 Member PT Quarterly
2,486
ZBA Brd. of Appeals 4 Members PT Quarterly 497
ZBA Brd. Of Appeals Chair1 Member PT Quarterly 548
Cemeteries (2) 750
Party Representatives (2)
25/Election
Veteran Services (1) 250
NO. 1 PAGE
8
ORGANIZATIONAL MEETING
JANUARY 2, 2008
Police Employees:
Thomas Cooman Sergeant FT Biweekly Per Contract
John Colella Sergeant FT Biweekly
Per Contract
Patrolman FT Biweekly Per Contract
Patrolman FT Biweekly Per Contract
Sally Robinson Police Clerk PT Biweekly 19,005
Senior Citizen President* 100
Senior Citizen Vice-President* 100
Senior Citizen Trip Director* 200
Senior Citizen Sunshine* 50
Senior Citizen Historian* 75
Senior Citizen Treasurer* 100
Senior Citizen Secretary* 100
Senior Citizen Chaplain* 50
(*Paid Quarterly By Voucher)
MOTION BY MAUL, SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL
AYE, MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED the Town Board designates the following
individuals as full time employees:
Scott Allen, James Attridge, Mary Beth Braman, Sandra
Broughton, Susan Bush, John Colella, Thomas Cooman, Chris Countryman, Rick
Dodge, Gary Everdyke, Paul Everdyke, Sharleen Flick, Judy Gravino, Linda
Habecker, William Hammond, Donna Knapp, Kim Leonard, John Lyons, Norbert
Miller, Dave Payne, Daryl Quigley, Richard Roets, Jeff VanderMallie, Colleen
Vogan, & Gary Wright
MOTION BY NAWROCKI,
SECONDED KENYON
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
NO. 1 PAGE
9
ORGANIZATIONAL MEETING
JANUARY 2, 2008
RESOLVED that all Department Heads will be
responsible for their employees regarding any and all absences and be it
further
RESOLVED that ALL DEPARTMENT HEADS will report their
absences directly to the Supervisor’s Office by 9:15 a.m. and be it further
RESOLVED the Board hereby directs the Supervisor or
his designee to develop appropriate time keeping forms to be used as a record
of vacation and sick leave time and be it further
RESOLVED that
the Board requests all employees to
submit vacation requests to their department head at least 60 days prior to the
request.
MOTION BY MAUL,
SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLVED that the Town Board authorizes the agreement
to spend Town Highway Funds as presented by the Highway Superintendent.
MOTION BY HAMMOND,
SECONDED BY KENYON
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLVED that any appropriate charges shall be
charged back to the developer – the Building Department is directed to utilize
a form contract implementing this resolution.
MOTION BY MAUL,
SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL
AYE, MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLUTION NO. 10 (2008) DRUG FREE WORK PLACE POLICY
The Town Board at the Town of Macedon does not permit
the consumption, sharing and/or selling, use and/or possession of illegal
drugs, counterfeit, and designer drugs or alcoholic beverages in the work
place, or when the effects of such drugs may impair an employee’s job
performance. The inappropriate use of
prescription and over the counter drugs shall also be disallowed. The Town Board shall maintain a drug free
work place in accordance with the Drug Free Work Place Act of 1985.
The Town Supervisor or his designee shall establish a
drug free awareness program informing employees of the dangers of drug abuse in
the work place and established policy maintaining a drug free work place. Information about any drug and alcohol
counseling and/or rehabilitation about any drug and alcohol counseling and/or
rehabilitation programs shall be made available to employees. Data will also include the range of
penalties, consistent with local, state, and federal law, up to and including
termination of employment and referral for prosecution that will be imposed on
employees who have transgressed the terms of this policy. Confidentiality shall be maintained as
required by state and federal law.
NO. 1 PAGE
10
ORGANIZATIONAL MEETING
JANUARY 2, 2008
Each employee shall be given a copy of this policy
and annually acknowledge receipt of said policy. The work place is defined as any site on town property, at
town-sponsored activities, or any place in which an employee is working within
the scope of his or her employment or duties.
Each employee, as a condition of employment, shall agree to abide by the
terms of this policy and shall also notify the Town Supervisor or his designee
of any criminal drug statute convictions for a violation occurring in the work
place within five (5) days of such conviction.
The Town Board may choose to initiate disciplinary action against any
employee violating this policy. Options
at the discretion of the Town Board may range from counseling to termination
and may require the employee’s satisfactory participation in an approved drug
abuse assistance or rehabilitation program.
The Town Supervisor shall notify the New York State
Emergency Management Office in writing within (10) calendar days after
receiving notice from an employee or otherwise receiving actual notice of such
conviction. Such notice shall include
the position/title of the employee and the federal identification number at the
Town of Macedon
MOTION BY NAWROCKI,
SECONDED BY HAMMOND
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MC EWEN
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the following Employment Policy adopted
by the Town of Macedon August 26, 1993 remains in effect:
1.
No person shall be
hired, transferred, or promoted to Town position that would create a
supervisor/subordinate relationship between relatives.
2.
For the purposes of
this policy, the term “relatives” shall be defined to include a spouse, parent,
step parent, descendant, step son, step daughter, brother, sister,
mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or
daughter-in-law.
3.
This policy shall not
apply to any person employed by Macedon prior to the effective date of the
policy.
MOTION BY MAUL,
SECONDED BY NAWROCKI
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MC EWEN
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
WHEREAS it is a requirement of the New York State
Department of Audit and Control for governing boards to establish an investment
policy to provide a means for communicating intentions and to facilitate
adequate accounting and administrative control over execution, accounting and
reporting investment transactions.
NOW, THEREFORE, BE IT RESOLVED that the Town Board
hereby adopts the Investment Policy (copy attached) for the Town of Macedon
monies.
MOTION BY HAMMOND,
SECONDED BY MC EWEN
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE
11
ORGANIZATIONAL MEETING
JANUARY 2, 2008
RESOLVED that the Town Board does hereby establish the following amounts
to represent the petty cash funds for the Town:
Appeals
Board $50
Assessor 100
Building
Inspector 175
Planning Board
50
Police 100
Recreation 150
Supervisor 150
Town
Clerk 275
Town
Justice 200
Tax
Collector 200
Total $1,450
The above funds to be audited randomly but at least
quarterly by the Supervisor or his designee.
MOTION BY NAWROCKI,
SECONDED BY MC EWEN
ROLL CALL VOTE: KENYON AYE, MAUL
AYE, MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the following appointments be made for the 2008 calendar
year:
Bob
Wadsworth Adult Mens’s Basketball $5.00/session + play
Charlene
Lawrence Sr. Citizen Arts &
Crafts 25.00/month
Heather
Harvey Adult Indoor Soccer
5.00/session + play
Amber Jenkins Adult Aerobics 15.00/session
Amber Jenkins Dance 15.00/session
MOTION BY
KENYON, SECONDED BY HAMMOND
ROLL CALL VOTE: KENYON AYE, MAUL AYE, MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the Board appoints John Gravino to open
and close:
Bullis Bathrooms from March 15 through
October 15 (weather permitting) and
as
needed thereafter through October 30.
Park
Gates from March 15 through October 30 (Close at dark)
For a salary as per the salary schedule to be paid
biweekly from March 15 through November 1.
MOTION BY MC EWEN,
SECONDED BY MAUL
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLUTION NO. 16 (2008)BULLIS PARK RESTROOM/FACILITY CLEANER
RESOLVED the Town Board authorize the hiring of John
Gravino as Bullis Park Restroom Facility Cleaner seven (7) days per week
beginning March 15 until October 15 (weather permitting) as needed thereafter
until park is closed at a rate as per the salary schedule to be expensed from
account A7110.1.
MOTION BY MAUL,
SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE
12
ORGANIZATIONAL MEETING
JANUARY 2, 2008
RESOLVED the Board appoint the following to the Cable
Committee for the calendar year 2008:
Kim Leonard
MOTION BY NAWROCKI, SECONDED BY HAMMOND
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED the Town Board appoints the following to
serve on the Macedon Drainage Committee for the calendar year 2008:
Ken Allen, William Hammond, James Airy, Richard Roets
& Richard Baker
MOTION BY NAWROCKI, SECONDED BY
MAUL
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLVED that the Town Board appoints the following
individuals to serve on a Records Advisory Board for the calendar year 2008:
Helen Burgio, Judy Oaks, Judy Gravino, William
Hammond,
Kim Leonard & Colleen Vogan
MOTION BY HAMMOND, SECONDED BY
MAUL
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLUTION NO. 20 (2008) RECREATION ADVISORY COMMITTEE
REAPPOINTMENT
RESOLVED the Board appoints the following individuals to serve on the
Recreation Advisory Committee for the calendar year 2008:
David Dandino, Marcy Frey, Heather Harvey, Ron
Fogarty, Mary Ann Russell,
Beth Grier-Leva, Jennifer Cook, Paul Hirliman, Jim
Depuy &
Doug Camp
MOTION BY MAUL,
SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the Town Board appoint James Youngman
to mow the Town Complex grounds at the rate of $9.50 per hour expensed thru
A1620.100 not to exceed 8 hours per week and Kristen Remillard as back-up if
needed.
MOTION BY MAUL, SECONDED BY NAWROCKI
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED the Board appoint the following individuals
to serve on the Bullis Park Master Plan Advisory Committee:
Glen Amesbury, Aaron Cook , Andrew Bazinet
Norbert Miller & Paul Kenyon
MOTION BY NAWROCKI,
SECONDED BY HAMMOND
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE,
HAMMOND AYE MOTION CARRIED
NO. 1 PAGE
13
ORGANIZATIONAL MEETING
JANUARY 2, 2008
RESOLVED the Board appoint the following Senior
Citizen group individuals:
Historian Pauline Reeners
Leader Sandy Ciaccia
Leader
Assistant Ernestine
Rogers
Secretary Eunice Buss
Secretary
Assistant Joan Kiesinger
Sunshine Joan Kiesinger
Treasurer Joscelyn Moody
Trip Director Nancy Jennings
Chaplain Tilli Kirkingburg
MOTION BY
NAWROCKI, SECONDED BY MAUL
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION
CARRIED
RESOLUTION NO. 24
(2008) NYS ASSOCIATION OF TOWNS
CONFERENCE
RESOLVED the following
individuals be approved to attend the NYS Association
of Towns Conference:
Judy Gravino & Kim Leonard
MOTION BY NAWROCKI, SECONDED BY MC EWEN
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED the Town Board
amend Resolution No. 310 (07) Special Use Permit as follows:
Macedon Car Worx should read Macedon AutoworX
MOTION BY MAUL, SECONDED BY
HAMMOND
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED upon the recommendation of the Town Engineer
that the Emipre Auto Salvage Special Use Permit be renewed for the calendar
year 2008 and will expire December 31, 2008 and that all prior conditions will
be met as required in 2007
MOTION BY HAMMOND, SECONDED BY KENYON
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
RESOLVED the Town Board
amends the Fee Schedule as attached effective January 3, 2008.
MOTION BY MAUL, SECONDED BY
KENYON
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
.
MOTION BY HAMMOND,
SECONDED BY KENYON THAT THE MEETING BE ADJOURNED. THE MEETING ADJOURNED AT 5:20 PM.
_______________________________________
Judy
W. Gravino, Town Clerk
MACEDON TOWN BOARD
2008 MEETING SCHEDULE
FEBRUARY 14, 2008
FEBRUARY 28, 2008
MARCH 13, 2008
MARCH 27, 2008
APRIL 10, 2008
APRIL 24, 2008
MAY 8, 2008
MAY 22, 2008
JUNE 12, 2008
JUNE 26, 2008
JULY 10, 2008
JULY 24, 2008
AUGUST 14, 2008
AUGUST 28, 2008
SEPTEMBER 11,
2008
SEPTEMBER 25, 2008
OCTOBER 9, 2008
OCTOBER 23, 2008
NOVEMBER 13, 2008
NOVEMBER – TO BE DETERMINED
DECEMBER 11, 2008
DECEMBER – TO BE DETERMINED
ELECTED TOWN OFFICIALS
TOWN SUPERVISOR LENGTH
OF TERM TERM EXPIRES
William H. Hammond 2
Years 12/31/2009
TOWN COUNCIL
Paul Kenyon 4
Years 12/31/2011
David Maul 4
Years 12/31/2011
David McEwen 4
Years 12/31/2009
Ken Nawrocki 4
Years 12/31/2009
TOWN CLERK
Judy Gravino 4
Years 12/31/2011
HIGHWAY SUPERINTENDENT
Richard Roets 4
Years 12/31/2011
TOWN JUSTICE
Thomas Crowley 4
Years 12/31/2009
Ronald Reinstein 4
Years 12/31/2011
RECEIVER OF TAXES
James Forshay 4
Years 12/31/2011
TOWN BOARD COMMITTEES COMMITTEE CHAIRMAN
Fire,
Human Resource & Recreation Paul Kenyon
Bldg.
& Grounds, Sewer & Zoning Board David McEwen
Assessor,
Police, & Technology David Maul
Court,
Master Plan, Planning Board, Police, & Technology Ken Nawrocki
Building/Zoning
Office, Fire, Highway, Insurance, Library, Town Clerk
&
Police Commissioner William Hammond
REVISED 01/02/08
Judy W. Gravino, RMC
Macedon Town Clerk
Registrar of Vital Statistics
INVESTMENT
POLICY
FOR TOWN
OF MACEDON
[Name of Local Government]
I. SCOPE
This investment policy applies to all
moneys and other financial resources available for investment on its own behalf
or on behalf of any other entity or individual.
II. OBJECTIVES
The primary objectives of the local
government’s investment activities are, in priority order,
|
· |
to conform with all applicable federal, state and
other legal requirements (legal); |
|
· |
to adequately safeguard principal (safety); |
|
· |
to provide sufficient liquidity to meet all
operating requirements (liquidity); and |
|
· |
to obtain a reasonable rate of return (yield). |
III. DELEGATION OF AUTHORITY
The governing board’s
responsibility for administration of the investment program is delegated to the CHIEF FISCAL OFFICER [Insert chief fiscal officer, treasurer, or other officer having
custody of money] who shall establish written procedures for the operation of
the investment program consistent with these investment guidelines. Such procedures shall include an adequate
internal control structure to provide a satisfactory level of accountability
based on a data base or records incorporating description and amounts of investments,
transaction dates, and other relevant information and regulate the activities
of subordinate employees.
IV. PRUDENCE
All participants in the
investment process shall seek to act responsibly as custodians of the public
trust and shall avoid any transaction that might impair public confidence in
the TOWN OF MACEDON [Insert Name of Local Government] to govern effectively.
Investments shall be made
with judgment and care, under circumstances then prevailing, which persons of
prudence, discretion and intelligence exercise in the management of their own
affairs, not for speculation, but for investment, considering the safety of the
principal as well as the probable income to be derived.
All participants involved in
the investment process shall refrain from personal business activity that could
conflict with proper execution of the investment program, or which could impair
their ability to make impartial investment decisions.
V. DIVERSIFICATION
It is the policy of the TOWN OF MACEDON [Insert Name of Local Government] to
diversify its deposits and investments by financial institution, by investment
instrument, and by maturity scheduling.