NO. 1                                                                                                                                      PAGE 1

ORGANIZATIONAL MEETING

JANUARY 3, 2006

    WEB SITE http://macedontown.net

 

The Organizational Meeting of the Town Board of the Town of Macedon held January 3, 2006 at the Town Complex, 32 Main Street, in the Town of Macedon, was called to order by Supervisor William H. Hammond at 4:00 p.m.

 

Pledge of Allegiance.

 

Upon Roll Call, the following members of the Board were present:

                                               Councilperson………………David Maul

                                               Councilperson………………David McEwen

                                               Councilperson………………Kenneth Nawrocki

                                               Supervisor…………………..William Hammond

Absent:                        Councilperson                        Paul Kenyon

Also Present:                        Highway Superintendent                        Richard Roets

                        Town Engineer                        Scott Allen

                        Town Clerk                        Judy Gravino

 

RESOLUTION NO. 1 (2006)  2006 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

1.      Assessing Review Board Clerk                Donna Knapp                PT

2.      Assessment Counsel                Harris Beach

                                 Anthony Villani

3.      Assessor Clerk                 Donna Knapp        FT

4.      Town Engineer/Building/CEO Clerk  Susan Bush            FT

5.      Building Receptionist      Sharleen Flick         FT

6.      Dog Control Officer      Mark Plyter           PT

7.      Fire Code Enforcement       Kenneth Hammond   PT

8.      Gananda Sewer Collecting Clerk          Judy Gravino        PT

9.      Highway Clerk       Mary Beth Brauman     FT

10. Justice Clerk       Barbara Forshay                     PT

11. Justice Clerk          Judy Oaks            PT

12. Justice Court Attendant           James Forshay                     PT

13. Legal Counsel             Anthony Villani

14. Library Board Member                                             PT (5 Yr.)

15. Macedon Sewer Clerk           Kim Leonard                   PT

16. Planning Board Member                 Brian Gagne      PT (7 Yr.)

17. Planning Board Chairman              Doug Allen            PT

18. Planning Board Vice-Chairman               Mert Bartels         PT

19. Police Chief          John Ellis              FT

20. Police Clerk          Sally Robinson                 PT

21. Police Sergeant           Thomas Cooman     FT

22. Police Sergeant                John Colella         FT

23. Police Patrolman             Heath Farabell                    FT

24. Police Patrolman            Randy Kuhn            FT

25. Police Patrolman          Timothy Doyle           PT

26. Recreation Director              Norbert Miller            FT

27. Registrar of Vital Statistics                 Judy Gravino        PT

28. Sr. Citizen Trip Director              Nancy Jennings                   PT

29. Town Engineer/CEO/Building Inspector Scott Allen            FT

30. Water Collecting Clerk          Judy Gravino        PT

31. Wayne County Youth Bureau   Vacant                     PT

32. Zoning Board of Appeals Member                  John Gravino     PT (5 Yr.)

33. Zoning Appeals Board Chairman          Warren Jeffries     PT (5 Yr.)

34. Honorary Town Crier     James Bush

MOTION BY MAUL, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

NO. 1                                          PAGE 2

ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

The Supervisor designates the following:

  Deputy Supervisor   Paul Kenyon

  Clerk to the Supervisor       Colleen Vogan  FT

 

The Supervisor appoints the following committees:

      Chairman                Committee                                                          

      Paul Kenyon      Bldg. & Grounds, Human Resource & Rec.

 

      David McEwen      Fire, Sewer & Zoning Board

 

      David Maul      Assessor, Police, & Technology

                       

      Ken Nawrocki                                    Court, Master Plan, Planning Board, Police

                                    & Technology,

 

      William Hammond      Building/Zoning Office, Fire, Highway, Insurance,

                Library, Town Clerk & Police Commissioner

 

The Town Clerk designates the following:

  Deputy Town Clerk       Linda Habecker      FT

                        Sharleen Flick  PT

 

 

The Highway Superintendent designates the following full time highway employees:

  James Attridge, Chris Countryman, Gary Everdyke, Paul Everdyke, John

  Lyons, Dave Payne, Daryl Quigley, Jeff VanderMallie, Gary Wright,

  Deputy Superintendent - Jeff VanderMallie

 
RESOLUTION NO. 2 (2006)  2006 DESIGNATIONS

RESOLVED that the following designations are approved:

1.      Legal Newspaper – Times

2.      Bank Depositories – Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank

3.      Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4.      Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30 p.m. except as amended

5.      Mileage paid to Town employees on official Town business at $.445 per mile (IRS rate)

6.      Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7.      Supervisor authorized to make application to NYS Division for Youth

8.      Town Officers and Counsel to attend the Association of Towns Convention at Town expense, and to appoint Kim Leonard as delegate and Judy Gravino as alternate at the Convention.

9.      Town Clerk is directed to make a master schedule for the year 2006 (per attachment)

10. Set a regular 40-hour week for Highway employees and time and a half for over 40 hours.  Individual rates to be determined by Highway Superintendent and approved by Town Board.

11. In the designation of full time and part time the Town will adhere to Civil Service Rules.

 

 

 

 

 

NO. 1                                                                                                   PAGE 3

ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

 

12.The following days will be 14 paid holidays for full time and year round part-time Town employees:

      1.  New Years Day      Monday      January 2, 2006

      2.  Martin Luther King Day      Monday      January 16, 2006

      3.  President’s Day      Monday      February 20, 2006

      4.  Good Friday      Friday      April 14, 2006

      5.  Memorial Day      Monday    May 29, 2006

              6.  Independence Day              Tuesday            July 4, 2006

              7.  Labor Day              Monday              September 4, 2006

              8.  Columbus Day              Monday              October 9, 2006

              9.  Election Day              Tuesday              November 7, 2006

              10.  Veterans Day              Friday              November 10, 2006

              11.  Thanksgiving Day              Thursday              November 23, 2006

              12.  Day After Thanksgiving Day        Friday              November 24, 2006

              13.  Christmas Day              Monday              December 25, 2006

              14.  Day After Christmas              Tuesday              December 26, 2006

13. Spouses of Town Board members will not be considered for appointments for positions within the Town government (Town Board resolution dated Jan. 4, 1982) See employment policy

14. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2006 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor & Historian hired by the Supervisor.

15. The Town Board recognizes MAPCO as the bargaining unit of the police officers.

MOTION BY MAUL, SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                        NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 3 (2006)  BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by NYMIR providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $10,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

 

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

 

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                        NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 4 (2006)  STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

 

MOTION BY HAMMOND,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                        NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

NO. 1                                                                                                   PAGE 4

ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

 

   RULES OF ORDER

 

Rule 1.  Regular Meetings

         Regular meetings will be held according to schedule approved at the

         Organizational Meeting to be held at 7:30 p.m.

 

Rule 2.  Special Meetings

         Special meetings will be held at the call of the Supervisor or upon

         request of two or more voting Town Board Members.

 

Rule 3.  Place of Meetings

         All meetings will be held in the Town Hall unless otherwise stated.

 

Rule 4.  Quorum

         Members present possessing more than 50% of the total voting power

         shall constitute a quorum for the transaction of business.  If a quorum is

         not present within 45 minutes after the time set for a meeting, the       

         members present shall adjourn.  Council must notify the Supervisor prior

         to any absence.

 

Rule 5.  Presence of Legal Counsel

   Legal Counsel shall be present during all meetings unless excused by

   the Supervisor.

 

Rule 6. Temporary Chairman

               In the absence of the Supervisor, the deputy will preside.

 

Rule 7.  Order of Business

1.      Call to order by Supervisor

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of minutes of previous meeting

5.      Comments from visitors and correspondence

6.      Old Business

7.      New Business

8.      Approval of bills (first meeting of month)

9.      Reports from Departments, Committees and Boards

10. Adjournment

 

Rule 8.  Roll Call

               On Roll Call, the Town Clerk shall record by name all members present

               or absent; shall further record the arrival of any member listed as absent;

               and the departure of any member listed as

               present during the course of each meeting.

 

Rule 9. Approval of Minutes of Previous Meeting

               Minutes of the previous meeting will not be read unless requested by

               any Town Board member, but will be approved by motion, second and

               vote.

 

Rule 10. Payment of Claims

On the first meeting of each month, the Town Clerk will present to the

Board all claims to be audited and coded by fund.  Each member of the

Board will review all claims and by motion, second and vote, authorize

the Town Clerk to issue a warrant to the Supervisor for payment.

 

 

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ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

Rule 11. Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

 

Rule 12. Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

 

Rule 13. Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

 

Rule 14. Resolutions and Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion.  A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

 

Rule 15. Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board.  Submission deadline to be heard at the

next scheduled board meeting shall be the close of business.on the preceding Thursday.  The order of business shall be mailed to each Board member no later than three-calendar days prior to the date of each meeting by the Town Clerk.

 

Rule 16. Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

 

Rule 17. Suspension of Rules:

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

 

Rule 18. Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting.  Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

 

Rule 19. Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

 

 

 

 

 

 

 

NO. 1                                                                                                   PAGE 6

ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

Rule 20. Holding a Resolution

            After a resolution is stated and it is in possession of the Board, before

            the discussion or amendment, it may be held until the next meeting day

            if requested by any member of the Board, but only one such request

            shall be granted on any resolution.  However, the Board may elect to

            proceed on such matter with a two thirds vote of the total voting power

            of the Board.

 

Rule 21. While a member is speaking, no member shall entertain any private

            discourse.

 

Rule 22. Required Ayes and Nays

            The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

 

Rule 23. Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

 

Rule 24. Order of Voting

The order of voting shall be alphabetical with the exception of the

Supervisor, who shall always vote last.

 

Rule 25. Special Committees

Special Committees may be authorized at any legal meeting of the

Board.  They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board.  The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

 

Rule 26. Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law.  Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

 

Rule 27. Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

 

 

Rule 28. Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

 

 

 

 

 

 

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ORGANIZATIONAL MEETING

JANUARY 3, 2006

 

RESOLUTION NO. 5 (2006)  2006 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2005

 

NAME                  TITLE                             PAYMENT        AMOUNT

William Hammond      Supervisor          FT     Biweekly                          $33,000

Kim Leonard                        Accountant                               FT                        Biweekly                                          43,882

Kim Leonard                        Sewer                                       PT                        Biweekly                                           1,118

Colleen Vogan                        Clerk to Supv                             FT                                            Biweekly                                          20,822

Sharleen Flick                        Building Receptionist                        FT                                            Biweekly                                          19,123

Judy Gravino                        Town Clerk                                FT                                            Biweekly                                          33,279

Judy Gravino                        Records Management                        PT                                            Biweekly                                             2,835

Linda Habecker                        Dep. Town Clerk                                                FT                                            Biweekly                                           20,444

Donald Fox                        Town Justice                             PT                                            Biweekly                                            14,311

Thomas Crowley                        Town Justice                             PT                                            Biweekly                                            14,311

Barbara Forshay                        Justice Clerk                             PT                                            Biweekly                                            26,664

Judith Oaks                        Deputy Justice Clk                                           PT                                            Biweekly                                   10.94/hr.

James Forshay                        Court Attendant                         PT                                            Biweekly                                        10.42/hr.

Mark PlyterDog                         Control Off                                 PT                                            Biweekly                                        10,712

David McEwen                        Councilperson                           PT                                            Quarterly                                             4,502

Paul Kenyon                        Councilperson                        PT                                            Quarterly                                             4,502

David Maul                        Councilperson                           PT                                            Quarterly                                             4,502

Kenneth Nawrocki                        Councilperson                           PT                                            Quarterly                                             4,502

James Forshay                        Tax Collector                             PT                                            Biweekly                                              7,540

Scott Allen                        Town Eng/CEO/                                                                                                 Biweekly          A                                  9,214

                        Build  & Zoning                          FT                              B                           46,070

                                                                                                                                SD                     6,143

Ken Hammond                        Fire Code Enf                            PT                                            Quarterly                                            6,264

Sandra Broughton                        Assessor                                  FT                                            Biweekly                                            45,600

Donna Knapp                        Asses Rev Brd Clk                                           PT                                            Biweekly                                                222

Donna Knapp                        Asses Clerk                              FT                                            Biweekly                                            20,216

Susan Bush                        Bldg/CEO Clerk                         PT                                            Biweekly                                          20,822

Richard Roets                        Highway Supt.                           FT                                            Biweekly                                            56,369

Richard Roets                        Drainage                                   PT                                            Biweekly                             SD                     4,597

Mary Beth Braman                        Highway Supt. Clk                                           FT                                            Biweekly                                            19,123

Helen Burgio                        Historian                                   PT                                            Quarterly                                              2,749

Shawn Habecker                        Planner Clerk                            PT                                            Biweekly                                         7.25/hr.

ZBA Brd. of Appeals                        4 Members                                PT                                            Quarterly                                              464

ZBA Brd. Of Appeals Chair1 Member                                    PT                                            Quarterly                                              512

Planning Board                        6 Members                                PT                                            Quarterly                                  1,512

Plan Board Chair                        1 Member                                 PT                                            Quarterly                                               2,320

Assess. Rev. Board                        5 Members                                PT                                            Quarterly                                                 462

Norbert Miller                        Recreation Director                                     FT                                            Biweekly                                         27,575

 

Highway Employees:      

James Attridge                        Highway Employee                                 FT                                            Biweekly                                          21.56/hr.

D. Paul Everdyke                        Highway Employee                                 FT                                            Biweekly                                    20.26/hr.

Gary Everdyke                        Highway Employee                                 FT                                            Biweekly                                   21.58/hr.

John Lyons                        Highway Employee                                 FT                                            Biweekly                                          15.45/hr.

Daryl Quigley                        Highway Employee                                 FT                                            Biweekly                                         20.26/hr.

Jeff VanderMallie                        Highway Employee                                 FT                                            Biweekly                                     20.59/hr.

Jeff VanderMallie                        Deputy High. Supt.                                        FT                                            Biweekly                                       +1.00/hr.

Gary Wright                        Highway Employee                                 FT                                            Biweekly                                       20.44/hr.

David Payne                        Highway Employee                                 FT                                            Biweekly                                    20.04/hr.

Chris Countryman                        Highway Employee                                 FT                                            Biweekly                                    18.54/hr.

 

John Gravino                        Parks Person                            PT                                            Biweekly-Seasonal                        1,944

John Gravino                        Parks Custodian                                                PT                                            Biweekly-Seasonal                        13.01/hr.

James Youngman                        Parks Concession                               PT                                            Biweekly-Seasonal                        10.00/hr.

Election Inspectors                                                                                                                      7.50/hr.

Voting Machine Custodians (2)                                                                              60.00/Machine

Party Representatives (2)                                                                                                                                                                25.00/Election

Deirdre Gunio                        Gananda Crossing                                   PT                                            Biweekly                                   5,356

Veteran Services (1)                                                                                                                                                                                                                               250

Cemeteries (2)                                                                                                                                                                                                                           750

 

 

 

 

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                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

Police Employees:

John Ellis                        Chief                                         FT                                            Biweekly                                   30.29/hr.

Thomas Cooman                        Sergeant                                   FT                                            Biweekly                                       25.18/hr.

John Colella                        Sergeant                                   FT                                            Biweekly                                    23.60/hr.

Heath Farabell                        Patrolman                                 FT                                            Biweekly                                   21.30/hr.

Randy Kuhn                        Patrolman                                 FT                                            Biweekly                                   18.10/hr.

Timothy Doyle                        Patrolman                                 PT                                            Biweekly                                   21.30/hr.

Sally Robinson                        Police Clerk                              PT                                            Biweekly                                   17,742

 

Senior Citizen President                                                                                                                                                          100

Senior Citizen Vice-President                                                                                                                                                   100

Senior Citizen Trip Director                                                                                                                                                      200

Senior Citizen Sunshine                                                                                                                                                          50

Senior Citizen Historian                                                                                                                                                           75

Senior Citizen Treasurer                                                                                                                                                          100

Senior Citizen Secretary                                                                                                                                                          100

Senior Citizen Chaplain                                                                                                                                                           50

(Paid Quarterly By Voucher)

MOTION BY HAMMOND,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 6 (2006)  FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees:

Scott Allen, James Attridge, Mary Beth Braman, Sandra Broughton, Susan Bush, John Colella, Thomas Cooman, Chris Countryman, John Ellis, Gary Everdyke, Paul Everdyke, Heath Farabell, Sharleen Flick, Judy Gravino, Linda Habecker, William Hammond, Donna Knapp, Randy Kuhn, Kim Leonard, John Lyons, Norbert Miller, Dave Payne, Daryl Quigley, Richard Roets, Jeff VanderMallie, Colleen Vogan, & Gary Wright

 

MOTION BY NAWROCKI,  SECONDED MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO. 1                                                                                                                                                              PAGE 9

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

 

RESOLUTION NO. 7 (2006)  ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

 

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

 

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

 

RESOLVED  that the Board requests  all employees to submit vacation requests to their department head at least 60 days prior to the request.

MOTION BY NAWROCKI,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 8 (2006)  AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY HAMMOND,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 9 (2006)  DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY MC EWEN,  SECONDED BY MAUL

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 10 (2006)  DRUG FREE WORK PLACE POLICY

 

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance.  The inappropriate use of prescription and over the counter drugs shall also be disallowed.  The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

 

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place.  Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol counseling and/or rehabilitation programs shall be made available to employees.  Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy.  Confidentiality shall be maintained as required by state and federal law.

 

 

 

 

 

 

NO. 1                                                                                                                                                              PAGE 10

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy.  The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties.  Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction.  The Town Board may choose to initiate disciplinary action against any employee violating this policy.  Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

 

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.  Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

 

MOTION BY NAWROCKI,  SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 11 (2006)  EMPLOYMENT POLICY

RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect:

1.      No person shall be hired, transferred, or promoted to Town position that would create a supervisor/subordinate relationship between relatives.

2.      For the purposes of this policy, the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law.

3.      This policy shall not apply to any person employed by Macedon prior to the effective date of the policy.

 

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                          NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 12 (2006)  INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

 

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

 

MOTION BY HAMMOND,  SECONDED BY MC EWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                 NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

NO. 1                                                                                                                                                              PAGE 11

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

 

RESOLUTION NO. 13 (2006)  PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town: 

                        Appeals Board                        $50

                        Assessor                               100

                        Building Inspector                        175

                         Planning Board               50

                        Police                                              100

                        Recreation               150

                        Supervisor               150

                        Town Clerk              275

                        Town Justice                        200

                        Tax Collector                        200

                        Total                                   $1,450

The above funds to be audited randomly but at least quarterly by the Supervisor or his designee.

MOTION BY NAWROCKI,  SECONDED BY MC EWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                     NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 14 (2006)  ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2006 calendar year:

        John Reitz        Adult Mens’s Basketball        $5.00/session + play

        Charlene Lawrence        Sr. Citizen Arts & Crafts        25.00/month

        Lisa Norsen        Adult Indoor Soccer             5.00/session + play

        Mary Ann Russell                Adult Aerobics                15.00/session

        Amber Jenkins                Dance                     15.00/session

MOTION BY  MAUL,  SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 15 (2006)  BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints John Gravino to open and close:

               Bullis Bathrooms from March 15 through October 15 (weather permitting) and

      as needed thereafter through October 30.

      Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY MC EWEN,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 16 (2006)  BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of John Gravino as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                   NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

NO. 1                                                                                                                                                              PAGE 12

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

RESOLUTION NO. 17 (2006)  CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2005:

Kim Leonard

MOTION BY NAWROCKI, SECONDED BY HAMMOND

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 18 (2006)  DRAINAGE COMMITTEE APPOINTMENTS

RESOLVED the Town Board appoints the following to serve on the Macedon Drainage Committee for the calendar year 2006:

Ken Allen, William Hammond, James Airy, Richard Roets & Richard Baker

MOTION BY NAWROCKI,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 19 (2006)  RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2006:

Helen Burgio, Barbara Forshay, Judy Gravino, William Hammond,

Kim Leonard & Colleen Vogan

MOTION BY HAMMOND,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 20 (2006) RECREATION ADVISORY COMMITTEE

                                                     REAPPOINTMENT

RESOLVED the Board appoints the following individuals to serve on the Recreation Advisory Committee for the calendar year 2006:

David Dandino, Marcy Frey, Ron Fogarty, Mary Ann Russell,

Beth Grier-Leva, Jennifer Cook, Paul Hirliman, Jim Depuy &

Doug Camp

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NO. 1                                                                                                                                                              PAGE 13

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

RESOLUTION NO. 21 (2006)  SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:               

                        Historian                               Pauline Reeners

                        Leader                                  Sandy Ciaccia

                        Leader Assistant                 Ernestine Rogers

                        Secretary                              Eunice Buss

                        Secretary Assistant             Joan Kiesinger

                        Sunshine                               Joan Kiesinger

                        Treasurer                              Jean Root

                        Trip Director                         Nancy Jennings

                        Chaplain                               Tilli Kirkingburg                              

MOTION BY  NAWROCKI,  SECONDED BY MAUL

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 22 (2006)  NYS ASSOCIATION OF TOWNS CONFERENCE

RESOLVED the following individuals be approved to attend the NYS Association of Towns Conference: 

Judy Gravino and Kim Leonard.

MOTION BY NAWROCKI,  SECONDED BY MC EWEN

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 23 (2006)  LIBRARY BOARD ADVERTISEMENT

RESOLVED the Town Board authorizes the Town Clerk to advertise for two vacant seats on the Library Board of Trustees. (Replacing Phil Klingler & Clara Johnston – new terms will expire 12/31/09)

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 24 (2006)  PLANNING BOARD RESIGNATION –

      FERRERRI

RESOLVED the Town Board regretfully accepts the resignation of Tom Ferrerri from the position of Planning Board Member effective 12/31/2005.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 25 (2006)  PLANNING BOARD ADVERTISEMENT

RESOLVED the Town Board authorizes the Town Clerk to advertise for the position of Planning Board Member, term to expire 12/31/2007.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 26 (2006)  EFC QUESTIONNAIRE

RESOLVED the Supervisor be authorized to sign the EFC questionnaire received 12/30/05 from the Law Offices of Timothy McGill and reviewed by Bernard Donegan pending town council.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

NO. 1                                                                                                                                                              PAGE 14

                                                ORGANIZATIONAL MEETING

                                                JANUARY 3, 2006

 

RESOLUTION NO. 25 (2006) WEISSCHADEL PROPERTY PURCHASE

                                                COSTS

RESOLVED that the Town Board acknowledge and approve the wire done by Kim Leonard, Town Accountant in the amount of $137,015.01 to Town Attorney, Anthony Villani for the purchase of the Robert Weisschadel and closing costs for the property located at 1797 Canandaigua Road, Macedon, New York 14502 and be it further

 

RESOLVED that the purchase with closing costs be expensed from TE 1940.200 Purchase of Land and taken from the Park – Trust Expendable Account.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

RESOLUTION NO. 26 (2006)  APPROVAL OF MINUTES

RESOLVED the Board approves the minutes of 12/8/05 with the following corrections:

  1. Payment of claims should be Resolution No. 337
  2. Resolutions 335, 336, & 337 Councilperson Kenyon’s vote was aye

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                    NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 27 (2006)  APPROVAL OF MINUTES

RESOLVED the Board approves the minutes of 12/22/05 amended with the call to order at 11:30 a.m.

MOTION BY MAUL,  SECONDED BY NAWROCKI

ROLL CALL VOTE: KENYON ABSENT, MAUL AYE,  MC EWEN AYE,

                                   NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

MOTION BY  HAMMOND,  SECONDED BY NAWROCKI THAT THE MEETING BE ADJOURNED.  THE MEETING ADJOURNED AT  5:05 PM.                 

 

                                                                                                _________________________________________

                                                                                Judy W. Gravino, Town Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MACEDON TOWN BOARD

2006 MEETING SCHEDULE

 

JANUARY   3, 2006

JANUARY   12, 2006

JANUARY 26, 2006

 

FEBRUARY 9, 2006

FEBRUARY 23, 2006

 

MARCH 9, 2006

MARCH 23, 2006

 

APRIL 13 , 2006

APRIL 27, 2006

 

MAY 11, 2006

MAY 25, 2006

 

JUNE 8, 2006

JUNE 22, 2006

 

JULY  13, 2006

JULY 27, 2006

 

AUGUST 10, 2006

AUGUST 24, 2006

 

SEPTEMBER  14, 2006

SEPTEMBER 28, 2006

 

OCTOBER 12, 2006

OCTOBER 26, 2006

 

NOVEMBER 9, 2006

NOVEMBER – TO BE DETERMINED

 

DECEMBER 14, 2006

DECEMBER – TO BE DETERMINED

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ELECTED TOWN OFFICIALS

 

TOWN SUPERVISOR    LENGTH OF TERM        TERM EXPIRES

William H. Hammond 2 Years                               12/31/2007

 

TOWN COUNCIL   

Paul Kenyon      4 Years 12/31/2007

David Maul        4 Years 12/31/2007

David McEwen  4 Years 12/31/2009

Ken Nawrocki    4 Years 12/31/2009

 

TOWN CLERK

Judy Gravino     4 Years 12/31/2007

 

HIGHWAY SUPERINTENDENT

Richard Roets    4 Years 12/31/2007

 

TOWN JUSTICE

Thomas Crowley 4 Years 12/31/2009

Donald Fox         4 Years 12/31/2007

 

RECEIVER OF TAXES

James Forshay   4 Years 12/31/2007

 

TOWN BOARD COMMITTEES        COMMITTEE CHAIRMAN

Bldg. & Grounds, Human Resource & Recreation                                                                                                                 Paul Kenyon

Fire, Sewer & Zoning Board                                                                     David McEwen

Assessor, Police, & Technology                                                                                                               David Maul

Court, Master Plan, Planning Board, Police, & Technology                                                                               Ken Nawrocki

Building/Zoning Office, Fire, Highway, Insurance, Library, Town Clerk

& Police Commissioner                                                                                         William Hammond

 

REVISED 01/03/06

Judy W. Gravino, RMC

Macedon Town Clerk

Registrar of Vital Statistics

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

INVESTMENT POLICY

FOR           TOWN OF MACEDON               

[Name of Local Government]

 

 

 

I.       SCOPE

 

 

 

     This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

 

 

 

II.       OBJECTIVES

 

 

 

     The primary objectives of the local government’s investment activities are, in priority order,

 

 

·

to conform with all applicable federal, state and other legal requirements (legal);

 

 

·

to adequately safeguard principal (safety);

 

 

·

to provide sufficient liquidity to meet all operating requirements (liquidity); and

 

 

·

to obtain a reasonable rate of return (yield).

 

 

 

 

III.       DELEGATION OF AUTHORITY

 

 

 

     The governing board’s responsibility for administration of the investment program is delegated to the        CHIEF FISCAL OFFICER         [Insert chief fiscal officer, treasurer, or other officer having custody of money] who shall establish written procedures for the operation of the investment program consistent with these investment guidelines.  Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

 

 

 

 

IV.       PRUDENCE

 

 

 

     All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the      TOWN OF MACEDON      [Insert Name of Local Government] to govern effectively.

 

 

     Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

 

 

     All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

 

 

 

 

V.       DIVERSIFICATION

 

 

 

     It is the policy of the       TOWN OF MACEDON            [Insert Name of Local Government] to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.