NO. 7 PAGE 1

MARCH 27, 2003

A Regular Meeting of the Town Board of the Town of Macedon held March 27, 2003 at the Town Offices, 1675 North Wayneport Road, in the Town of Macedon, was called to order by Supervisor William H. Hammond at 7:30 p.m.

Upon Roll Call, the following members of the Board were present:

Councilperson………………Dean Collins

Councilperson………………Paul Kenyon

Councilperson………………David Maul

Councilperson………………Ken Nawrocki

Councilperson………………William Hammond

Also Present: Highway Superintendent…..Richard Roets

Town Attorney……………..Anthony Villani

Town Engineer……………..Scott Allen

Town Clerk………………....Judy Gravino

Supervisor Hammond requested a moment of silence in honor of our servicemen.

Dave Dandino, Pal-Mac Youth Baseball Fields Committee Member stated that they are looking for approximately 10 acres of land to build a complex for youth baseball and softball programs. Mr. Dandino inquired about town land on Quaker Road and the Yellow Mills Road Bus Garage. The complex would consist of 4 major league fields and two minor league fields. These would be fenced in with home bases back to back. This would consist of a concession stand 40 x 40 and a parking area. Mr. Dandino will also talk to Palmyra. He would like to get a committee established. There is a fund set aside just for fields that Pal-Mac Youth Baseball sets aside each year. The goal is to have fields built by late summer or fall to allow them to settle through the winter. Dick Roets, Highway Superintendent said there are 17 acres on Quaker Road. There is a minimum of two (2) months back sloping and then it requires topsoil and seeding. Then a release from DEC is required because it was the Town grave pit. At road side there is water and electric. Mr. Dandino recommended forming a committee through Youth Baseball and Recreation Department. The Highway Superintendent will meet with Mr. Dandino.

Rich Struzzi, Home Properties addressed some of the issues at Evergreen Hills.

1. Dick Roets met with Monroe Roadways and marked out the base that needs to be taken care of. Mr. Struzzi stated that by June 1 everything that was discussed would be completed.

2. Dedication of streets - Blue Spruce, White Pine and Phase 3 of Evergreen Hills have not been done. Rich will have Mr. Farrell call Mr. Villani and provide whatever is needed.

3. Water qualities along Gananda Parkway and Hance Road – They have an approved plan and Evergreen Hills will complete their two (2) or three (3) additions to the detention basins within 60 days.

4. Nawrocki and Robinson Properties – They notified DEC that two letters were received from individuals that would be willing to participate. The third individual has not notified them. Mr. Struzzi asked DEC to fine him in violation of a storm water discharge violation. He expects to hear from them tomorrow. The violation will be against Gananda Partnership, Rich Struzzi.

5. Pheasant Run – SEQRA did not get acted on. They can probably get through the SEQRA process but now there is a concern that the road configuration and the drainage that has been designed would not be approved by the Town Engineer. They will propose to change the design of the storm sewer system so the amount of water that goes in Walworth now goes in Walworth and the amount of water that goes in Macedon goes now. If that doesn’t work, they will pull the roads back and develop less lots and do what they can do on Hance Road, jump to Walworth for a couple years and come backwards with a road system that connects into Hance Road. The last eight (8) lots on the first road and the last six (6) lots on the second road would be developed when they do the Walworth portion coming up to Hance Road.

NO. 7 PAGE 2

MARCH 27, 2003

Gananda Partnership will be back April 14 at the Planning Board.

Frank Enos requested the Town check out Mr. Forsay’s parking lot on Frey Road. He has been dumping.

RESOLUTION NO. 100 (03) APPROVAL OF MINUTES

RESOLVED that Board approves the minutes of March 13, 2003 as presented

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: COLLINS ABSTAIN, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 101 (03) CLEANERS – TEMCO SERVICE IND.

WHEREAS the Macedon Town Board advertised for bids for cleaning services at the new town hall/library location, 30 & 32 Main Street and

WHEREAS four (4) bids were received as follows:

Temco Service Industries, Inc. $13,680/year

Paramount Corporation 16,896/year

Jody Moulton 19,500/year

A-1 Cleaning Service 25,740/year

NOW THEREFORE BE IT RESOLVED that the Town Board awards the bid to the lowest responsible bidder, Temco Service Industries at a bid price of $13,680 ($1,240/month) per the bid specifications and that the Supervisor is authorized to sign agreement contingent upon reference check and the attorney’s approval of the contract.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 102 (03) SENIOR CLERK TYPIST

WHEREAS Susan Bush was appointed to a 26 week probationary appointment to the position of full-time Senior Clerk Typist for the Building & Zoning Department, Planning Board, Zoning Board of Appeals, and PRC Committee on September 26, 2002 according to the Wayne County Civil Service regulations

AND WHEREAS the Town Engineer recommends Susan Bush be appointed to full-time permanent appointment status

NOW, THEREFORE, BE IT RESOLVED that Susan Bush be appointed to the full-time permanent appointment of Senior Clerk Typist for the Building & Zoning Department, Planning Board, Zoning Board of Appeals, and PRC Committee at an annual rate of $18,500 effective March 27, 2003.

MOTION BY NAWROCKI, SECONDED BY KENYON

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 103 (03) CHANGE ORDER #4 – CONCORD ELECTRIC

RESOLVED that the Town Board authorize change order #4 in the amount of $3,243.38 dated 3/5/2003 for Concord Electric for a data outlet in Library, add 1 smoke detector in Town Hall Cupola, wire devices for sprinkler and power for HVAC controls.

MOTION BY KENYON, SECONDED BY COLLINS

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

NO. 7 PAGE 3

MARCH 27, 2003

RESOLUTION NO. 104 (03) BUDGET ADJUSTMENTS

RESOLVED that the Town Board authorize the following budget adjustments for Concord – Change Order #4 and T. Bell Construction Corp. – Change Order #3:

HA 0960 Appropriation $4,597.98

HA 1990.401 Contingent 1,354.50

HA 1990.401 Contingent 3,243.48

HA 0960 Appropriation $4,597.98

HA 1621.295 T. Bell 1,354.50

HA 1621.296 Concord 3,243.48

MOTION BY MAUL, SECONDED BY NAWROCKI

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 105 (03) TOWN CLERK SOFTWARE SUPPORT

RESOLVED the Board authorizes the Town Clerk to enter into a software support contract with Williamson Law Book specific to the Williamson Law Book Town Clerk Program at a cost of $450 from 4/1/03 to 3/31/04.

MOTION BY NAWROCKI, SECONDED BY KENYON

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

The Town Clerk is in receipt of a liquor license renewal for TJM Enterprises Inc., Micelis Restaurant and Party House, 1011 Pittsford-Palmyra Road.

RESOLUTION NO. 106 (03) ZONING LAPTOP PURCHASES

RESOLVED to purchase two (2) laptops for Zoning at a cost of $1,616 each including shipping for a total cost not to exceed $3,300 and authorize the transfer from contingency to B8010.200 until reimbursement is received.

MOTION BY NAWROCKI, SECONDED BY COLLINS

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 107 (03) EXECUTIVE SESSION

RESOLVED the Board enters Executive Session to discuss particular personnel issues at 9:05 p.m.

MOTION BY HAMMOND, SECONDED BY MAUL

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 108 (03) OPEN SESSION

RESOLVED the Board returns to Open Session at 9:35 p.m.

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

RESOLUTION NO. 109 (03) GROUNDSKEEPER ADVERTISEMENT

RESOLVED the Town Board authorizes the Clerk to advertise for the position of part time Groundskeeper for a period of 26 weeks.

MOTION BY NAWROCKI, SECONDED BY COLLINS

ROLL CALL VOTE: COLLINS AYE, KENYON AYE, MAUL AYE,

NAWROCKI AYE, HAMMOND AYE MOTION CARRIED

MOTION BY KENYON, SECONDED BY NAWROCK THAT THE MEETING BE CLOSED. THE MEETING CLOSED AT 10:00 PM.

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Judy W. Gravino, RMC

Town Clerk