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ORGANIZATIONAL MEETING
JANUARY 2, 2007
WEB SITE http://macedontown.net
The Organizational Meeting of the Town Board of the Town of Macedon held
January 2, 2007 at the Town Complex, 32 Main Street, in the Town of Macedon,
was called to order by Supervisor William H. Hammond at 4:00 p.m.
Pledge of Allegiance.
Upon Roll Call, the following members of the Board were present:
Councilperson………………Paul Kenyon
Councilperson………………David Maul
Councilperson………………David McEwen
Councilperson………………Kenneth Nawrocki
Supervisor…………………..William Hammond
Also Present: Highway
Superintendent…. Richard
Roets
Town
Engineer…………….. Scott
Allen
Town
Clerk………………….Judy Gravino
RESOLVED that the Board acknowledges and approves the following
appointments:
1.
Assessing Review Board
Clerk Donna
Knapp PT
2.
Assessment Counsel Harris
Beach
Mary Catherine Villani
3.
Assessor Clerk Donna
Knapp FT
4.
Building Receptionist Sharleen
Flick FT
5.
Code Enforcement Officer Vacant PT
6.
Dog Control Officer Mark
Plyter PT
7.
Fire Code Enforcement Kenneth
Hammond PT
8.
Gananda Sewer
Collecting Clerk Judy Gravino PT
9.
Highway Clerk Mary
Beth Brauman FT
10. Honorary Town Crier James Bush
11. Justice Clerk Barbara Forshay PT
12. Justice Clerk Judy Oaks PT
13. Justice Court Attendant James Forshay PT
14. Legal Counsel Anthony Villani
15. Library Board Member John Hamilton PT (5 Yr.)
16. Library Board Member Edson Bellis PT (5 Yr.)
17. Macedon Sewer Clerk Kim Leonard PT
18. Planning Board Chairman Doug Allen PT
19. Planning Board Member Doug Allen PT (7 Yr.)
20. Planning Board Vice-Chairman Mert Bartels PT
21. Police Chief John Ellis FT
22. Police Clerk Sally Robinson PT
23. Police Patrolman Heath Farabell FT
24. Police Patrolman Randy Kuhn FT
25. Police Patrolman (effective 1/9/07) Daniel
Weegar FT
26. Police Sergeant Thomas Cooman FT
27. Police Sergeant John Colella FT
28. Recreation Director Norbert Miller FT
29. Registrar of Vital Statistics Judy Gravino PT
30. Sr. Citizen Trip Director Nancy Jennings PT
31. Town Engineer/Building/CEO Clerk Susan Bush
FT
32. Town Engineer/CEO/Building Inspector Scott Allen FT
33. Water Collecting Clerk Judy Gravino PT
34. Wayne County Youth Bureau Nobert Miller PT
35. Zoning Appeals Board Chairman Warren Jeffries PT
36. Zoning Board of Appeals Member Warren Jeffries PT (5
Yr.)
MOTION BY NAWROCKI, SECONDED BY MAUL
ROLL CALL VOTE:
KENYON AYE, MAUL AYE, MC EWEN
AYE,
NAWROCKI AYE, HAMMOND AYE MOTION CARRIED
NO. 1
PAGE 2
ORGANIZATIONAL MEETING
JANUARY 2, 2007
The Supervisor designates the following:
Deputy
Supervisor Paul Kenyon
Clerk to the
Supervisor Colleen Vogan FT
The Supervisor appoints the following committees:
Chairman Committee
Paul
Kenyon Fire, Human Resource &
Rec.
David
McEwen Buildings & Grounds, Sewer
& Zoning Board
David Maul Assessor, Police, & Technology
Ken
Nawrocki Court,
Master Plan, Planning Board, Police
& Technology,
William
Hammond Building/Zoning Office, Fire,
Highway, Insurance,
Library, Town Clerk & Police
Commissioner
The Town Clerk designates the following:
Deputy Town
Clerk Linda
Habecker FT
Sharleen
Flick PT
The Highway Superintendent designates the following full time highway employees:
James
Attridge, Chris Countryman, Gary Everdyke, Paul Everdyke, John
Lyons, Dave
Payne, Daryl Quigley, Jeff VanderMallie, & Gary Wright
RESOLVED that the following designations are
approved:
1.
Legal Newspaper – Times
2.
Bank Depositories –
Chase Manhattan, NA, Lyons National Bank, HSBC, and M&T Bank
3.
Supervisor authorized
to deposit Town funds in Certificate of Deposit and money market
4.
Town Board Meetings to
be held on the 2nd and 4th Thursdays @ 7:30 p.m. except
as amended
5.
Mileage paid to Town
employees on official Town business at $.485 per mile (IRS rate)
6.
Highway Superintendent
authorized to purchase tools, tires and equipment at a price not to exceed
$3,000.
7.
Supervisor authorized
to make application to NYS Division for Youth
8.
Town Officers and
Counsel to attend the Association of Towns Convention at Town expense, and to
appoint Judy Gravino as delegate and Kim Leonard as alternate at the
Convention.
9.
Town Clerk is directed
to make a master schedule for the year 2007 (per attachment)
10. Set a regular 40-hour week for Highway employees and
time and a half for over 40 hours.
Individual rates to be determined by Highway Superintendent and approved
by Town Board.
11. In the designation of full time and part time the
Town will adhere to Civil Service Rules.
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PAGE 3
ORGANIZATIONAL
MEETING
JANUARY 2, 2007
12.The
following days will be 14 paid holidays for full time and year round part-time
Town employees:
1. New Years Day Monday January 1,
2007
2. Martin Luther King Day Monday January
15, 2007
3. President’s Day Monday February 19,
2007
4. Good Friday Friday April 6, 2007
5. Memorial Day Monday May 28, 2007
6. Independence Day Wednesday July
4, 2007
7. Labor Day Monday September 3, 2007
8. Columbus Day Monday October 8, 2007
9. Election Day Tuesday November 6, 2007
10. Veterans Day Monday November 12, 2007
11. Thanksgiving Day Thursday November
22, 2007
12. Day After Thanksgiving Day Friday November
23, 2007
13. Day Before Christmas Monday December
24, 2007
14. Christmas Day Tuesday December
25, 2007
13. Spouses of Town Board members will not be considered
for appointments for positions within the Town government (Town Board
resolution dated Jan. 4, 1982) See employment policy
14. No appointment shall be made to fill a new or vacant
position of employment, including any new position established in the 2007 Town
budget, without prior authorization by the Town Board with the exception of
Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired
by the Town Clerk, and Deputy Supervisor, Clerks to the Supervisor &
Historian hired by the Supervisor.
15. The Town Board recognizes MAPO as the bargaining unit
of the police officers.
MOTION BY HAMMOND, SECONDED BY MAUL
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
WHEREAS the Town of Macedon has procured a Public Employees Blanket
Protection Bond issued by NYMIR providing faithful performance blanket position
bond coverage for all Town officers and employees with a limit of $10,000 per
officer or employee, the tax collector at the level of $500,000, the Librarian
at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be
it
RESOLVED, that the Town Board of Macedon hereby approves such bond as to
its form, manner of execution and sufficiency of the surety and accepts said
bond in lieu of any individual official undertaking required by law for any
Town officer or employee.
MOTION BY MAUL, SECONDED BY MCEWEN
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
RESOLVED that the proposed Standing Rules submitted to this Board and
this day presented for action be and hereby are adopted as the Standing Rules
of the Board until rescinded, subject to amendments thereafter duly adopted.
MOTION BY NAWROCKI, SECONDED BY
KENYON
ROLL CALL VOTE: KENYON AYE, MAUL AYE,
MC EWEN AYE,
NAWROCKI
AYE, HAMMOND AYE MOTION CARRIED
NO. 1 PAGE 4
ORGANIZATIONAL
MEETING
JANUARY 2, 2007
RULES OF ORDER
Rule 1. Regular Meetings
Regular
meetings will be held according to schedule approved at the
Organizational
Meeting to be held at 7:30 p.m.
Rule 2. Special Meetings
Special
meetings will be held at the call of the Supervisor or upon
request
of two or more voting Town Board Members.
Rule 3. Place of Meetings
All
meetings will be held in the Town Hall unless otherwise stated.
Rule 4. Quorum
Members
present possessing more than 50% of the total voting power
shall
constitute a quorum for the transaction of business. If a quorum is
not
present within 45 minutes after the time set for a meeting, the
members
present shall adjourn. Council must
notify the Supervisor prior
to any
absence.
Rule 5. Presence of Legal
Counsel
Legal Counsel
shall be present during all meetings unless excused by
the
Supervisor.
Rule 6. Temporary Chairman
In
the absence of the Supervisor, the deputy will preside.
Rule 7. Order of Business
1.
Call to order by
Supervisor
2.
Pledge of Allegiance
3.
Roll Call
4.
Approval of minutes of
previous meeting
5.
Comments from visitors
and correspondence
6.
Old Business
7.
New Business
8.
Approval of bills
(first meeting of month)
9.
Reports from
Departments, Committees and Boards
10. Adjournment
Rule 8. Roll Call
On
Roll Call, the Town Clerk shall record by name all members present
or
absent; shall further record the arrival of any member listed as absent;
and
the departure of any member listed as present during the course of
each meeting.
Rule 9. Approval of Minutes of Previous Meeting
Minutes
of the previous meeting will not be read unless requested by
any
Town Board member, but will be approved by motion, second and
vote.
Rule 10. Payment of Claims
On the first meeting of each month, the Town Clerk
will present to the
Board all claims to be audited and coded by
fund. Each member of the
Board will review all claims and by motion, second
and vote, authorize
the Town Clerk to issue a warrant to the Supervisor
for payment.
NO. 1 PAGE 5
ORGANIZATIONAL
MEETING
JANUARY 2, 2007
Rule 11. Visitors
At all regular meetings, comments from visitors will
be permitted during
the appropriate section of the meeting (Rule 7) and
otherwise as
permitted by the Supervisor or majority of the Board.
Rule 12. Communications
All communications to the Board not included as
another agenda item
may be read by the Town Clerk to the Board.
Rule 13. Reports
Reports from Departments, Committees, Boards and
Commissions may
be presented to the Town Board for review at each
regular meeting
according to their individual publication schedules.
Rule 14. Resolutions and Motions
All old and new business will be acted upon in the
form of Resolutions,
which must be brought by motion and second before
discussion. A
resolution may be withdrawn before action is taken by
an
agreement of the members who motioned and seconded
the resolution.
Rule 15. Agenda
The Supervisor shall prepare a statement of the order
of business for
each meeting of the Board. Submission deadline to be heard at the
next scheduled board meeting shall be the close of
business.on the preceding Thursday. The
order of business shall be mailed to each Board member no later than
three-calendar days prior to the date of each meeting by the Town Clerk.
Rule 16. Amendments
These rules of order shall be amended only by
majority vote of the
Board and only after ten days notice, which notice
shall be in writing
and be filed with the Clerk and shall specify the
particulars of such
proposed amendments.
Rule 17. Suspension of Rules:
Any rule may be suspended by the unanimous consent of
the members
present, but the suspension of such rule shall apply
only to those
matters which shall be before the Board at the time
of such
suspension.
Rule 18. Voting Requirement
Every member present when a motion is stated shall
vote thereon,
unless he is directly interested in the motion, in
which case, if he
chooses, he may be excused from voting. Every member
requested to be excused from voting may make a brief
and verbal
statement of the reason for his request.
Rule 19. Tabling a Motion
A motion or a motion for adopting a resolution may be
placed on the
table by a majority vote and a majority vote will be
necessary to take it
off the table.
NO. 1 PAGE 6
ORGANIZATIONAL
MEETING
JANUARY 2, 2007
Rule 20. Holding a Resolution
After a resolution is
stated and it is in possession of the Board, before
the discussion or
amendment, it may be held until the next meeting day
if requested by any
member of the Board, but only one such request
shall be granted on any
resolution. However, the Board may
elect to
proceed on such matter
with a two thirds vote of the total voting power
of the Board.
Rule 21. While a member is speaking, no member shall entertain any
private
discourse.
Rule 22. Required Ayes and Nays
The ayes and nays shall
be taken by vote on any resolution
appropriating money, confirming reports of committees
and making
appointments, disbursing monies, fixing salaries and
upon any
other motion or resolution when demanded by any
member of the Board
or indicated on the written resolution.
Rule 23. Speakers
Persons not members of the Board may by consent of
the Supervisor or
majority of the Board be permitted to speak in regard
to matters pending
before the Board.
Rule 24. Order of Voting
The order of voting shall be alphabetical with the
exception of the
Supervisor, who shall always vote last.
Rule 25. Special Committees
Special Committees may be authorized at any legal
meeting of the
Board. They
shall, unless otherwise ordered or directed by a majority of
the Board, be appointed by the Supervisor subject to
confirmation by the
Board. The
period of time that a special committee appointment shall
remain in effect shall be designated when the
committee is created.
Rule 26. Executive Session
On motion of any member, duly seconded and carried by
a majority
vote, the Board shall go into executive session,
presided over by the
Supervisor during which time legally permitted
matters may be
discussed and debated, but no action may be taken
thereon by motion
or resolution, except in accordance with the Public
Officers Law. Only
voting members of the Board shall participate in the
executive session
and such other persons may be called into the session
as may be
necessary.
Rule 27. Minutes
The minutes of the Board shall be delivered by the
Town Clerk on or
before the next regular meeting of the Board.
Rule 28. Parliamentary Law
All questions not covered by the rules shall be
decided according to the
generally prevailing rules of parliamentary law and
Robert Rules of
Order.
NO. 1 PAGE 7
ORGANIZATIONAL
MEETING
JANUARY 2, 2007
RESOLVED that the following salary schedule is established for the
calendar year 2007
Kim Leonard Accountant FT Biweekly 45,198
Sandra Broughton Assessor FT Biweekly 46,968
Donna Knapp Assess Clerk FT Biweekly 21,025
Donna Knapp Assess Rev Brd Clk PT Biweekly 300
Susan Bush Bldg/CEO Clerk PT Biweekly 21,447
Sharleen
Flick Building Receptionist
FT Biweekly 19,697
Code Enf Officer PT Biweekly 18.00/hr.
David McEwen Councilperson PT Quarterly 4,637
Paul Kenyon Councilperson PT Quarterly 4,637
David Maul Councilperson PT Quarterly 4,637
Kenneth Nawrocki Councilperson PT Quarterly 4,637
Mark
Plyter Dog Control Off
PT Biweekly 11,033
Richard
Roets Drainage PT Biweekly SD 4,735
Ken Hammond Fire Code Enf PT Quarterly 9,264
Deirdre Gunio Gananda Crossing PT Biweekly 5,517
Richard Roets Highway Supt. FT Biweekly 58,060
Mary Beth Braman Highway Supt. Clk FT Biweekly 19,697
James Attridge Highway Employee FT Biweekly
22.21/hr.
D. Paul Everdyke Highway Employee FT Biweekly
20.87/hr.
Gary Everdyke Highway Employee FT Biweekly 22.23/hr.
John Lyons Highway Employee FT Biweekly 16.43/hr.
Daryl Quigley Highway Employee FT Biweekly 20.87/hr.
Jeff VanderMallie Highway Employee FT Biweekly 21.21/hr.
Gary Wright Highway Employee FT Biweekly 21.05/hr.
David Payne Highway Employee FT Biweekly 20.64/hr.
Chris Countryman Highway Employee FT Biweekly 19.10/hr.
Helen Burgio Historian PT Quarterly 2,832
Donald Fox Justice PT Biweekly 15,000
Thomas Crowley Justice PT Biweekly 15,000
Barbara Forshay Justice Clerk PT Biweekly 27,464
Judith Oaks
Justice Clerk Deputy PT Biweekly 11.27/hr.
James Forshay Justice Court Attend. PT Biweekly 10.74/hr.
James Youngman Mowing PT Biweekly 9.00/hr.
James Youngman Parks Concession PT
Biweekly-Seasonal 11.00/hr.
John Gravino Parks Custodian PT Biweekly-Seasonal 13.40/hr.
John Gravino Parks Person PT Biweekly-Seasonal 2,002
Judy
Gravino Records
Management PT Biweekly 2,920
Norbert Miller Recreation Director FT Biweekly
28,402
Kim Leonard Sewer PT Biweekly 1,152
William Hammond Supervisor FT Biweekly $33,990
Colleen Vogan Supervisor Clerk FT Biweekly 21,447
James Forshay Tax Collector PT Biweekly 7,765
Judy Gravino Town Clerk FT Biweekly 34,277
Linda Habecker Town Clerk Dep. FT Biweekly 21,057
Scott Allen Town Eng/CEO/ Biweekly A 9,490
Build & Zoning FT