The Organizational Meeting of the Town Board of the Town of Macedon held January 4, 2018 at the Town Complex, 32 Main Street, in the Hamlet of Macedon, and via web at 3751 Laurel Valley Blvd, Zephyrhills, Florida was called to order by Supervisor Sandy Pagano at 5:30 p.m.

 

Pledge of Allegiance.

 

Upon Roll Call, the following members of the Board were

Present:

Councilperson

Paul Kenyon

Councilperson

David McEwen

Councilperson

Bruce Babcock

Supervisor

Sandy Pagano

 

Absent:                                                         

Councilperson

David Maul

                                                                       

Also Present:

Highway Superintendent

Christopher Countryman

Police Chief

John Colella

Town Clerk

Karrie Bowers

 

RESOLUTION NO. 1 (2018) PERSONNEL ACCOUNT CLERK – THOMAS

RESOLVED the Board appoints Patricia Thomas as full-time Account Clerk at the rate of $33,000 effective January 8, 2018.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 2 (2018) PERSONNEL - CLERK TO THE SUPERVISOR – ELLIS

RESOLVED the Board appoints Daisy Ellis as full-time Clerk to the Supervisor at the rate of $21,000 effective February 4, 2018.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 3 (2017) PERSONNEL – YATES

RESOLVED the Board appoints Sherman Yates as part-time Police Officer effective January 4, 2018 at the rate of pay $25 per hour.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 4 (2018) STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

 

                                                      RULES OF ORDER

Rule 1.

Regular Meetings

Regular meetings will be held according to schedule approved at the

         Organizational Meeting to be held at 7:30 p.m.

 

Rule 2.

Special Meetings

         Special meetings will be held at the call of the Supervisor or upon

         request of two or more voting Town Board Members.

 

Rule 3.

Place of Meetings

         All meetings will be held in the Town Hall unless otherwise stated.

 

Rule 4.

Quorum

Members convening, including the use of video conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the transaction of business.  If a quorum is not convened within 45 minutes after the time set for a meeting, the members shall adjourn.  Council must notify the Supervisor prior to any absence.

 

Rule 5.

Presence of Legal Counsel

   Legal Counsel shall be present during all meetings unless excused by

   the Supervisor.

 

Rule 6.

Temporary Chairman

               In the absence of the Supervisor, the deputy will preside.

 

Rule 7.

Order of Business

1.    Call to order by Supervisor

2.    Pledge of Allegiance

3.    Roll Call

4.    Approval of minutes of previous meeting

5.    Reports from Departments, Committees and Boards

6.    Comments from visitors and correspondence

7.    Old Business

8.    New Business

9.    Approval of bills (first  & second meeting of the month)

10. Adjournment

 

Rule 8.

Roll Call

On Roll Call, the Town Clerk shall record by name all members present

or absent; shall further record the arrival of any member listed as absent;

and the departure of any member listed as present during the course of each meeting.

 

Rule 9.

Approval of Minutes of Previous Meeting

            Minutes of the previous meeting will not be read unless requested by

            any Town Board member, but will be approved by motion, second and

            vote.

 

Rule 10.

Payment of Claims

On the first & second meeting of each month, the Town Clerk will present to the Board all claims to be audited and coded by fund.  Each member of the Board will review all claims and by motion, second and vote, authorize the Town Clerk to issue a warrant to the Supervisor for payment. 

**Any purchases not specifically identified in the budget must be preapproved by the Town Supervisor.

 

Rule 11.

Visitors

At all regular meetings, comments from visitors will be permitted during the appropriate section of the meeting (Rule 7) and otherwise as permitted by the Supervisor or majority of the Board.

 

Rule 12.

Communications

All communications to the Board not included as another agenda item may be read by the Town Clerk to the Board.

 

Rule 13.

Reports

Reports from Departments, Committees, Boards and Commissions may be presented to the Town Board for review at each regular meeting according to their individual publication schedules.

 

Rule 14.

Resolutions & Motions

All old and new business will be acted upon in the form of Resolutions, which must be brought by motion and second before discussion.  A resolution may be withdrawn before action is taken by an agreement of the members who motioned and seconded the resolution.

 

Rule 15.

Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board.  Submission deadline to be heard at the

next scheduled board meeting shall be the close of business on the Wednesday of the preceding week.  The order of business shall be posted on the web site no later than three-calendar days prior to the date of each meeting by the Clerk to the Supervisor.

 

Rule 16.

Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

 

Rule 17.

 

Suspension of Rules

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

 

Rule 18.

Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting.  Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

 

Rule 19.

Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

 

Rule 20.

Holding a Resolution

            After a resolution is stated and it is in possession of the Board, before

            the discussion or amendment, it may be held until the next meeting day

            if requested by any member of the Board, but only one such request

            shall be granted on any resolution.  However, the Board may elect to

            proceed on such matter with a two thirds vote of the total voting power

            of the Board.

 

Rule 21.

Speaking

           While a member is speaking, no member shall entertain any private

            discourse.

 

Rule 22.

Required Ayes & Nays

            The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

 

Rule 23.

Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

 

Rule 24.

Order of Voting

The order of voting shall be alternating alphabetical or reverse alphabetical with the exception of the Supervisor, who shall always vote last.

 

Rule 25.

Special Committees

Special Committees may be authorized at any legal meeting of the

Board.  They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board.  The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

 

Rule 26.

Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law.  Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

 

Rule 27.

Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

 

Rule 28.

Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 5 (2018) EMPLOYMENT POLICY

BE IT RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect with a modification to the policy.

 

  1. No person shall be hired, transferred, promoted or continue in a Town position that would create a supervisor/subordinate relationship between relatives and or intimate partners.
  2. For the purposes of this policy, the term “relatives” shall be defined to include a spouse, parent, step parent, son, daughter, step son, step daughter, brother, sister, mother-in-law, father-in-law, brother-in-law,  sister-in-law, daughter-in-law or son-in-law, . The term intimate partner shall be defined as emotional connectedness, regular contact, ongoing physical contact and sexual behavior, identity as a couple, familiarity and knowledge about each other’s lives.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 6 (2018) DRUG FREE WORK PLACE POLICY

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance.  The inappropriate use of prescription and over the counter drugs shall also be disallowed.  The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

 

The Town Supervisor or her designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place.  Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol

counseling and/or rehabilitation programs shall be made available to employees.  Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy.  Confidentiality shall be maintained as required by state and federal law.

 

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy.  The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties.  Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction.  The Town Board may choose to initiate disciplinary action against any employee violating this policy.  Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

 

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.  Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 7 (2018) ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

 

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

 

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

 

RESOLVED that the Board requests all employees submit vacation and any floating holiday requests to their department head at least 30 days prior to the request.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 8 (2018) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period.  Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

Sandy Pagano, Supervisor

John Colella, Police Chief, Macedon Police Department

Christopher Countryman, Highway Superintendent

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime.  Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 
RESOLUTION NO. 9 (2018) 2018 DESIGNATIONS

RESOLVED that the following designations are approved:

1.    Legal Newspaper – Times of Wayne County

2.    Bank Depositories – JP Morgan Chase, Lyons National Bank, Genesee Regional Bank, Community and M&T Bank.

3.    Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4.    Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30 p.m. except as amended

5.    Mileage paid to Town employees on official Town business at $.545 per mile or per IRS rate

6.    Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7.    Supervisor authorized to make application to NYS Division for Youth.

8.    Town Clerk is directed to make a master schedule for the year 2018 (per attachment)

9.    Set a regular 40-hour week for Highway employees and time and a half for over 40 hours.  Individual rates to be determined by Highway Superintendent and approved by Town Board.

            All Town Offices will be open:

            January – June & Sept. – Dec. Monday-Friday 9 a.m. – 4:30 p.m.

            Summer Hours: July – August Monday - Thursday 8 a.m. – 5:00 p.m.

     unless otherwise specified by the Town Board

10. In the designation of full time and part time the Town will adhere to Civil Service Rules.

11.The following days will be 14 paid holidays for full time and year round part-time Town employees: 

New Years Day

Friday

January 1, 2018

Martin Luther King Day

Monday

January 15, 2018

President’s Day

Monday

February 19, 2018

Memorial Day

Monday

May 28, 2018

Independence Day

Wednesday

July 4, 2018

Labor Day

Monday

September 3, 2018

Columbus Day

Monday

October 8, 2018

Election Day

Tuesday

November 6, 2018

Veterans Day

Friday

November 12, 2018

Thanksgiving Day

Thursday

November 22, 2018

Thanksgiving Day After

Friday

November 23, 2018

Christmas Eve

Monday

December 24, 2018

Christmas Day

Tuesday

December 25, 2018

New Years Eve Day

Monday

December 31, 2018

 

12. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2018 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor & Historian hired by the Supervisor.

13. The Town Board recognizes MPA, INC. (Macedon Police Association Inc.) as the bargaining unit of the police officers.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO ABSTAIN, MOTION CARRIED

 

RESOLUTION NO. 10 (2018) BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by National Grange Mutual providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $25,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

 

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 11 (2018) INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

 

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

 

RESOLUTION NO. 12 (2018) PROCUREMENT POLICY

TOWN OF MACEDON

PROCUREMENT POLICY

 

WHEREAS, SECTION 104-b of the General Municipal Law provides that, in the case of goods and services which are not required by law to be procured by political subdivisions or any districts therein pursuant to competitive bidding,  the governing board of every political subdivision and any district therein, by resolution, shall adopt internal policies and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of section one hundred three of this article or of any other general, special or local law, and

 

WHEREAS, the Town has adopted such internal policies and procedures governing the procurement of goods and services not required to be bid, and

 

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

 

WHEREAS, SECTION 104-b (2) (g) of the General Municipal Law provides that such policy “ set forth any circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the political subdivision or district therein, and

 

WHEREAS, the Town Board has previously identified legal and engineering services as circumstances where the solicitation of alternative proposals or quotations will not be in the best interest of the town, and

 

WHEREAS, SECTION 103(3) of the General Municipal Law has been amended to allow the town to piggy back on County Contracts without the necessity of bidding where such contracts contain the language provided in the General Municipal Law, and

 

WHEREAS, SECTION 9-103 (1) of the New York Energy Law provides:

 

Notwithstanding any other provision of law, any agency, municipality, or public authority, in addition to existing powers, is authorized to enter into energy performance contracts of up to thirty-five years duration, provided, that the duration of any such contract shall not exceed the reasonably expected useful life of the energy facilities or equipment subject to such contract.

 

WHEREAS, procurement of such energy performance contracts may be by requests for proposals, and

 

WHEREAS, the County of Wayne has received and evaluated requests for proposals for certain energy performance contracts which requests for proposals and contracts awarded contain the piggy back language and meet the requirements of General Municipal Law 103(3), and

 

WHEREAS, the Town Board has identified such energy performance services contracted for by the county pursuant to requests for proposals as a circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations,

 

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

 

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

 

  1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract.  Once that determination is made, a good faith effort will be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year.  The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law:  purchase contracts under $20,000 and public works contracts under $35,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under state and county contracts; and surplus and second-hand purchases from another government entity.

 

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase.  This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

 

  1. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

 

  1. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $20,000 and public works contracts under $35,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:
  2.  

Estimated Amount of Purchase Contract

Method

Up to $499

Discretion of the purchaser

$500 - $1,999

3 verbal quotations

$2,000 - $19,999

3-written/fax quotations or written request for proposals

 

 

Estimated Amount of Public Works Contract

Method

Up to $249

Discretion of the purchaser

$250 - $2,999

2 verbal quotations

$3,000 - $9,999

3 -written/fax quotations

$10,000 - $35,000

3-written/fax quotations or written request

for proposals

 

A good faith effort shall be made to obtain the required number of alternate proposals.  If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals.  But, in no event shall the failure to obtain the proposals be a bar to the procurement.

 

  1. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

 

  1. Documentation and an explanation are required whenever a contact is awarded to other than the lowest best value responsive and responsible bidder or offerer.  This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is best value/responsible.

 

  1. This policy shall go into effect upon the filing of the Best Value Purchasing Local Law with the Secretary of State and said policy will be reviewed annually.

 

  1. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid.  In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body.  These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures.  The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.
    1. Services of an attorney;
    2. Services of a physician;
    3. Technical services of an engineer engaged to prepare plans, maps and estimates;
    4. Securing insurance coverage and/or services of an insurance broker;

 

    1. Services of a certified public accountant;
    2. Investment management services;
    3. Printing services involving extensive writing, editing or art work;
    4. Management of municipally owned property; and
    5. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

a.    Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b.    Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c.    Purchases under $100.

d.    This policy shall go into effect January 1, l992 and will be reviewed annually.

 

            BE IT RESOLVED, pursuant to the authority granted to the Town of Macedon by Section 104-b (2) (g) that requests for proposals for energy performance contracts solicited and awarded by the County are identified as  circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations, where the County of Wayne as properly solicited such proposals and both the solicitation and contract entered into, if any, contain a provision allowing piggy backing in which case, so long as the other conditions of General Municipal Law 103 (3) are met, the Town may piggy back on either the request for proposal, the contract or both.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 13 (2018) DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 14 (2018) 2018 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

 

Ambulance (Paul)

 

 

Director of EMS

Paul Harkness

FT

Ambulance EMT-B

Sandy Farbizio

FT

Ambulance EMT-P

Ambulance EMT-P

Christopher House

Jamie Callard

PT

PT

Ambulance EMT-P

Alana Johnson

PT

Ambulance EMT-B

Cole Tresohlavy

PT

 

Assessing

 

 

Assessor

Susan Datthyn

FT

Assessor Clerk

Paula Datthyn

FT

Assessment Counsel

David Fulvio

PT

 

 

 

Boards

 

 

Assessing Review Board Chair

Thomas Littlefield

PT

Assessing Review Board Member-5 Yr.

Harry Ramos     - 2019

PT

Assessing Review Board Clerk

Paula Datthyn

PT

 

 

 

Library Board Member-3 Yr

Gary Crane - 2019

PT

Library Board Member-3 Yr

Helen Darrow - 2019

PT

 

 

 

Planning Board Chairman

Doug Allen

PT

 

 

 

Planning Board Vice-Chairman

Mert Bartels

PT

Planning Board Member – 7 Yr.

Tom Morrison - 2022

PT

 

 

 

Zoning Appeals Board Chairman

Warren Jeffries

PT

Zoning Board of Appeals Member-5 Yr

Michael Mosher - 2020

PT

 

 

 

Building/Zoning/Code Enforcement

 

 

Town Engineer/CEO/Building Inspector

Scott Allen

FT

Fair Housing Officer

Scott Allen

PT

Storm Water Management Officer

Scott Allen

PT

Sewer Superintendent

Scott Allen

PT

Code Enforcement Officer

Ronald Hall

PT

Fire Code Enforcement

Jeremiah Shufelt

PT

Town Engineer/Building/CEO Clerk

Brandi Schutt

FT

 

 

 

Highway

 

 

Highway Clerk

Elisa Friedl

FT

 

 

 

Justice

 

 

Justice Clerk

Susan Gorman

FT

Justice Clerk

Barbara LaBrake

FT

 

 

 

 

 

 

Town Clerk

 

 

Macedon Sewer Collecting Clerk

Karrie Bowers

PT

Records Management Officer

Karrie Bowers

PT

Registrar of Vital Statistics

Karrie Bowers

PT

Water Collecting Clerk

Karrie Bowers

PT

 

 

 

 

 

 

Police

 

 

Police Chief

John Colella

PT

Police Sergeant

Stephen MacNeal

FT

Police Property Clerk

Michelle Higgins

FT

Police Officer

Vacant

FT

Police Officer

Jeremiah Dresser

FT

Police Officer

Brigette Goodfriend

FT

Police Officer

Adam Husk

FT

Police Officer

David MacFall

PT

Police Officer

Sherman Yates

PT

Police Officer

Joshua Weddell

FT

Police Support

Earl Hinkson

PT

Police Support

Stephanie Sixby

PT

Chaplain – Public Safety Building

David Prince

PT

 

 

 

Recreation

 

 

Recreation Director

Jeremy Norsen

FT

Sr. Citizen Trip Director

Gerry Kuhn

PT

Wayne County Youth Bureau

Jeremy Norsen

PT

 

 

 

Supervisor

 

 

Account Clerk

Patricia Thomas

FT

Building Receptionist

Sharleen Flick

FT

Chaplain – Public Safety Building

David Prince

PT

Dog Control Officer

Mark Plyter

PT

Historian

Linda Braun

PT

Honorary Town Crier

James Bush

PT

Legal Counsel

David Fulvio

PT

 

Supervisor designates:

Deputy Supervisor

Paul Kenyon

PT

 

 

 

Supervisor Committee Appointments

Chairman

Committee

Paul Kenyon

Fire, Human Resource, Sewer, Police, Waste Management of NY

David McEwen

Buildings/Grounds, Sewer, Master Plan, Insurance, Planning Board                                                    Board

David Maul

Assessor, Police, Technology, Recreation

Bruce Babcock

Assessing Review Board, Court, Library, Sewer

Sandy Pagano

Accountant, Ambulance, Building/Zoning Office, Highway, Zoning Board of Appeals, Police Commissioner & Town Clerk, WMNY                                                Highway, Insurance,         Library, Police Commissioner & Town Clerk

Capital Projects

Paul Kenyon, Scott Allen, Chris Countryman, Sandy Pagano

 

Town Clerk designates:

Deputy Town Clerk

Jennifer Zarcone

FT

 

Highway Superintendent designates full time highway employees:

John Anderson, Mark Baker, Andre’ Bellefontaine, Michael Bueg, Roy Cottrell, Joshua DeMay, James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Thomas Shirtz & Gary Wright.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 15 (2018)  2018 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2018

 

Department

Name

Position

2018 Rate

Accounting

Patricia Thomas

Acct. Clerk

$33,000/Salary

Ambulance

Paul Harkness

Director of EMS

$62,294.46/Salary

 

Sandy Farbizio

BLS, Asst. to Director

$27,581/Salary

 

Jamie Callard

ALS Provider

$18.00/hr

 

Christopher House

ALS Provider

$18.00/hr

 

Alana Johnson

ALS Provider

$18.00/hr

 

Cole Tresohlavy

BLS Provider

$12.00/hr

 

VACANT

BLS Provider

$12.00/hr

 

VACANT

BLS Provider

$12.00/hr

Animal Control

Mark Plyter

AC Officer

$15.92/hr

Assessing Review Board

Tom Littlefield

ARB Chair

$535.50/annually

 

Paula Datthyn

Clerk to ARB

$362.10/annually

 

Kenyon Jones

ARB Member

$535.50/annually

 

Patrick Pittinaro

ARB Member

$535.50/annually

 

Harry Ramos

ARB Member

$535.50/annually

 

John Reid

ARB Member

$535.50/annually

 

Assessor

 

Susan Datthyn

 

Assessor

 

$57,013.92/Salary

 

Paula Datthyn

Assessor Clerk

$26,917.80/Salary

Building & Zoning

Scott Allen

Code Enforcement Officer

$61,244.88/Salary

 

Ronald Hall

Code Enforcement Officer

$20.17/hr

 

Brandi Schutt

Building & Zoning Clerk

$27,632/Salary

Buildings

Sharleen Flick

Receptionist

$26,686.26/Salary

Cemeteries

Christopher Countryman

Cemetery Superintendent

$2,500/Salary

Courts

Thomas Crowley

Town Justice

$23,669.10/Salary

 

Ronald Reinstein

Town Justice

$23,669.10/Salary

 

Barbara LaBrake

Sr. Court Clerk

$32,742.00/Salary

 

Susan Gorman

Court Clerk

$27,834.00/Salary

 

Ronald Hall

Court Security

$3,000/Salary

Drainage/Highway

Scott Allen

Drainage Engineer

$7,187.08/Salary

 

Scott Allen

Drainage Engineer

$980.06/Salary

 

Christopher Countryman

Drainage Superintendent

$5,997.60/Salary

 

Christopher Countryman

Drainage Superintendent

$1,732.00/Salary

 

Christopher Countryman

Superintendent of Highways

$71,440.80/Salary

 

Elisa Friedl

Highway Clerk

$24,605.46/Salary

 

John Anderson

Drainage/Highway

$23.26/hr

 

Mark Baker

Drainage/Highway

$18.47/hr

 

Andre Bellefontaine

Drainage/Highway

$25.51/hr

 

Michael Bueg

Drainage/Highway

$23.23/hr

 

Roy Cottrell

Drainage/Highway

$19.38/hr

 

Joshua DeMay

Drainage/Highway

$15.30/hr

 

James Ellis

Drainage/Highway

$23.26/hr

 

D. Paul Everdyke

Drainage/Highway

$26.68/hr

 

David Payne

Drainage/Highway

$25.78/hr

 

Daryl Quigley

Drainage/Highway

$26.06/hr

 

Thomas Shirtz

Drainage/Highway

$18.98/hr

 

Gary Wright

Drainage/Highway

$26.28/hr

Seasonal Highway

 

 

 

 

Vacant

Highway – Plow

Seasonal

TBD

 

Vacant

Highway Mower

Seasonal

TBD

Parks

Christopher Countryman

Superintendent

$11.00/hr

Planning Board

Douglas Allen

PB Chairman

$2,926.38/Salary

 

Brandi Schutt

Clerk to Planning Board

$16.34/hr

 

Suzanne Airy

PB Member

$1,906.38/Salary

 

Mert Bartels

PB Member

$1,906.38/Salary

 

Mark McEwen

PB Member

$1,906.38/Salary

 

Thomas Morrison

PB Member

$1,906.38/Salary

 

Kevin Rooney

PB Member

$1,906.38/Salary

 

Greg Whitney

PB Member

$1,906.38/Salary

Police

John Colella

Chief of Police

$28,560/Salary

 

Stephen MacNeal

Sergeant

$66,809/Salary

 

Michele Higgins

Policy Property Clerk

$37,142.28/Salary

 

Vacant

Police Officer

$59,654/Salary

 

Jeremiah Dresser

Police Officer

$59,654/Salary

 

Brigitte Goodfriend

Police Officer

$59,654/Salary

 

Adam Husk

Police Officer

$59,654/Salary

 

David MacFall

Police Officer

$28,000/Salary

 

Sherman Yates

Police Officer

$25/hr

 

Transfer Candidate

Police Officer

$26,000/Salary

 

Joshua Weddell

Police Officer

$59,654/Salary

Police Support

Earl Hinkson

Crossing Guard

$9.25/hr

 

Stephanie Sixby

Crossing Guard

$9.25/hr

Programs – Aging

Sandy Ciaccia

President

$100/Salary

 

Ernestine Rogers

Vice President

$100/Salary

 

Gerry Kuhn

Trip Director

$200/Salary

 

Karen Yatteau

Chaplain

$50/Salary

 

Terri Loessberg

Historian

$75/Salary

 

Eunice Buss

Secretary

$100/Salary

 

Joscelyn Moody

Treasurer

$100/Salary

 

Barbara Putnam

Sunshine

$50/Salary

Records Management

Karrie Bowers

Records Management Clerk

$3,121.20/Salary

Recreation

Jeremy Norsen

Recreation Director

$38,224.50/Salary

 

Vacant

Camp Director

$19/hr

 

Vacant

Asst. Camp Director

$15.50/hr

 

Various

Camp Staff

$10.00 - $12.50/hr

Registrar

Karrie Bowers

Registrar Vital Statistics

$1,077.12/Salary

Safety Inspector

Jeremiah Shufelt

Inspector

$23,500/Salary

Supervisor

Sandy Pagano

Supervisor

$46,818/Salary

Clerk to the Supervisor

Daisy Ellis

Clerk to the Supervisor

$21,000/Salary

Town Board

Bruce Babcock

Councilman

$7,544.94/Salary

 

Paul Kenyon

Councilman

$7,544.94/Salary

 

David Maul

Councilman

$7,544.94/Salary

 

David McEwen

Councilman

$7,544.94/Salary

Town Clerk

Karrie Bowers

Town Clerk

$44,542.38/Salary

 

Jenniffer Zarcone

Deputy Town Clerk

$31,310/Salary

Tax Collector

Lorie Maul

Receiver of Taxes

$9,369.72/Salary

Zoning Appeals Board

Warren Jeffries

ZBA Chair

$644.64/Salary

 

Brandi Schutt

Clerk to ZBA

$16.34/hr

 

Vacant

ZBA Member

$584.46/Salary

 

Brian Frey

ZBA Member

$584.46/Salary

 

Michael Moser

ZBA Member

$584.46/Salary

 

Ronald Santovito

ZBA Member

$584.46/Salary

Veterans

 

 

$360/yr

 

MOTION BY PAGANO, SECONDED BY KENYON     

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 16 (2018) FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees by department they report to:

Ambulance

Paul Harkness, Sandra Farbizio,

Assessing

Paula Datthyn, Susan Datthyn,

Building/Zoning

Scott Allen, Brandi Schutt

Court

Barbara LaBrake, Sue Gorman

Highway

John Anderson, Mark Baker, Andre’ Bellefontaine, Michael Bueg, Roy Cottrell, Joshua DeMay, Christopher Countryman, James Ellis, Paul Everdyke, Elisa Friedl, Dave Payne, Daryl Quigley, Thomas Shirtz, Gary Wright

Police

Michelle Higgins, Brigette Goodfriend, Stephen MacNeal, Jeremiah Dresser, Adam Husk, Joshua Weddell

Supervisor

Patricia Thomas, Daisy Ellis, Sharleen Flick, Jeremy Norsen, Sandy Pagano

Town Clerk

Karrie Bowers, Jenniffer Zarcone

 

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 17 (2017) PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town: 

 

Appeals Board

$50

Assessor

$100

Building Inspector

$175

Director of Medical Services

$100

Dog Control – Town Clerk             

$100

Planning Board                                        

$50

Police                                                     

$100

Recreation

$150

Supervisor                                               

$150

Town Clerk                                              

$200

Town Justice                                           

$200

Tax Collector                                           

$200

Total                                                       

$1,575

The above funds to be audited randomly, but at least quarterly, by the Supervisor or his designee.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 18 (2018)  AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 19 (2018) AMBULANCE – BOARD OF DIRECTORS

BE IT RESOLVED that the Macedon Town Board appoints Mike Mosher, Steve Gilson, Ken Hammond, Kim Leonard, Jadon Weinel, Scott Allen, Earl Lergner IV as the Board of Directors, Inc. for the Macedon Town Ambulance and be it further

 

RESOLVED that the Director of EMS is appointed as the Town Board’s representative to the Macedon Town Ambulance Board.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 20 (2018) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2018:

Sandy Pagano

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 21 (2018) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2018:

Karrie Bowers, Sandy Pagano,

& Sharleen Flick

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 22 (2018) SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:

(term 10/1/2017-9/30/2018) 

Chaplain

Karen Yatteau

Historian

Terri Loessberg

President

Sandy Ciaccia

Secretary

Eunice Buss

Sunshine

Barbara Putnam

Treasurer

Joscelyn Moody

Trip Director

Gerry Kuhn

Vice President

Ernestine Rogers

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 23 (2018) BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints Highway Superintendent or designee of highway to open and close:

Bullis Bathrooms from March 15 through October 15 (weather permitting) and

as needed thereafter through October 30.

Park Gates from March 15 through October 30 (Close at dark)

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 24 (2018) BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the Town of Macedon Highway Superintendent as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 25 (2018)  SENIOR ARTS & CRAFTS PROGRAM

RESOLVED that the following appointments be made for the 2017 calendar year:

Patricia Miller

Sr. Citizen Arts & Crafts

$25/month

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 26 (2018) TOWN OF MACEDON OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS

 

Ambulance

WHEREAS, Paul Harkness, of the Town of Macedon, County of Wayne, New York, has been appointed to the position of Director of EMS of the Town of Macedon, and

 

Court

WHEREAS, Thomas Crowley, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

 

WHEREAS, Ronald Reinstein, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

 

WHEREAS, Barbara LaBrake, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

 

WHEREAS, Susan Gorman, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

 

Highway

WHEREAS, Christopher Countryman, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Highway Superintendent of the Town of Macedon, and

 

 

Police

WHEREAS, Michelle Higgins, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Property Clerk of the Town of Macedon, and

 

Receiver of Taxes & Assessments

WHEREAS, Lorie Maul, of the Town of Macedon, County of Wayne, New York, has been elected Office of Tax Collector of the Town of Macedon, and

 

Recreation

WHEREAS, Jeremy Norsen, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Recreation Director of the Town of Macedon, and

 

Supervisor

 

WHEREAS, Sandy Pagano, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Supervisor of the Town of Macedon, and

 

WHEREAS, Patricia Thomas, of the Town of Macedon, County of Wayne, New York, has been appointed to the Account Clerk of the Town of Macedon, and

 

WHEREAS, Daisy Ellis, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Clerk to the Supervisor of the Town of Macedon, and

 

WHEREAS, Sharleen Flick, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Receptionist of the Town of Macedon, and

 

Town Board

WHEREAS, Paul Kenyon, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, David Maul, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, David McEwen, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, Bruce Babcock, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

Town Clerk

WHEREAS, Karrie Bowers, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Town Clerk of the Town of Macedon, and

 

WHEREAS, Jenniffer Zarcone, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Deputy Town Clerk of the Town of Macedon, and

 

Town Engineer/CEO/Building Inspector

WHEREAS, Scott Allen, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Town Engineer/CEO/Building Inspector of the Town of Macedon, and

 

WHEREAS, Brandi Schutt, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and

 

WHEREAS, Ronald Hall, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Code Enforcement Officer/Building Inspector of the Town of Macedon, and

 

WHEREAS, Jeremiah Shufelt, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Fire Code Enforcement Officer of the Town of Macedon, and

 

NOW, THEREFORE, BE IT RESOLVED we as respective officers above, do hereby undertake with the Town of Macedon that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and further

 

Ambulance

This undertaking of the Ambulance Director of EMS Paul Harkness is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Director of EMS; and

 

Court

This undertakings of the Town Justice Thomas Crowley is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

 

This undertakings of the Town Justice Ronald Reinstein is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

 

This undertakings of the Court Clerk Barbara LaBrake is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

 

This undertakings of the Court Clerk Susan Gorman is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

 

Highway

This undertaking of the Highway Superintendent Christopher Countryman is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Highway Superintendent; and

 

Police

This undertaking of the Police Property Clerk Michelle Higgins is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Police Property Clerk;

 

Receiver of Taxes & Assessments

This undertaking of the Tax Collector Lorie Maul is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into his hands as such Tax Collector; and

 

Recreation

This undertaking of the Recreation Director Jeremy Norsen is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Recreation Director; and

 

Supervisor

This undertaking of the Town Supervisor Sandy Pagano is further conditioned upon that she will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into her hands as such Supervisor; and

 

This undertaking of the Account Clerk Patricia Thomas  is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Account Clerk; and

 

This undertaking of the Clerk to the Supervisor Daisy Ellis is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Accountant; and

 

This undertaking of the Receptionist Sharleen Flick further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk and Receptionist; and

 

Town Board

This undertaking of the Town Councilperson Paul Kenyon is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson David Maul is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson David McEwen is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson Bruce Babcock is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

Town Clerk

This undertaking of the Town Clerk Karrie Bowers is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk; and

 

This undertaking of the Deputy Town Clerk Jenniffer Zarcone is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk; and

 

Town Engineer/CEO/Building Inspector

This undertaking of the Town Engineer/CEO/Building Inspector Scott Allen is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Engineer/CEO/Building Inspector, and

 

This undertaking of the Town Engineer/Building/CEO Clerk Brandi Schutt is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

 

This undertaking of the Town Engineer/Building/CEO Clerk Ronald Hall is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Engineer/Building/CEO Clerk; and

 

This undertaking of the Town Fire Marshal Jeremiah Shufelt is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Fire Marshal; and

 

The Town does and shall maintain insurance coverage, presently with National Grange Mutual, in the sum of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy

 

Town Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police Clerk to indemnify against losses through the failure of the officers, clerks and employees covered there under faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered there under.

 

Sandy Pagano

Town Supervisor

Sharleen Flick

Receptionist

 

 

Patricia Thomas

Account Clerk

Daisy Ellis

Clerk to the Supervisor

 

 

Paul Kenyon

Councilperson/Deputy Supervisor

David McEwen

Councilperson

 

 

David Maul

Councilperson

Bruce Babcock

Councilperson

 

 

Karrie Bowers

Town Clerk

Jenniffer Zarcone

Deputy Town Clerk

 

 

Scott Allen

Engineer/CEO/Building/Inspector

Brandi Schutt

Engineer/CEO/Building Clerk

 

 

Ronald Hall

Code Enforcement Officer

Michelle Higgins

Property Police Clerk

 

 

Lorie Maul

Tax Collector

Jeremy Norsen

Recreation Director

 

 

Christopher Countryman

Highway Superintendent

Paul Harkness

Ambulance Director

 

 

Thomas Crowley

Justice

Ronald Reinstein

Justice

 

 

Barbara LaBrake

Court Clerk

Susan Gorman

Court Clerk

 

 

MOTION BY ­­KENYON, SECONDED BY PAGANO     

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 27 (2018) VETERANS’ REAL PROPERTY EXEMPTIONS – LOCAL LAW NO. 2 – 2013

 

WHEREAS the Macedon Town Board enacted Local Law No. 2, A local law in relation to determining the veterans’ real property exemptions on December 12, 2013

 

BE IT RESOLVED the Town Board designated the exemption to qualifying residential real property as defined in Real Property Tax Law Section 458-b (ii) fifteen percent of the assessed value of such property, provided however,

 

that such exemption shall not exceed twelve thousand dollars or the product of twelve thousand dollars multiplied by the latest state equalization rate of the assessing unit, or, in the case of a special assessing unit, the latest class ration, whichever is less.

MOTION BY PAGANO, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON ABSTAIN, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 28 (2018) MACEDON TOWN BOARD 2017 MEETING SCHEDULE

 

JANUARY 11, 2018

JANUARY 25, 2018

 

FEBRUARY 8, 2018

FEBRUARY 22, 2018

 

MARCH 8, 2018

MARCH 22, 2018

 

APRIL 12, 2018

APRIL 26, 2018

 

MAY 10, 2018

MAY 24, 2018

 

JUNE 14, 2018

JUNE 28, 2018

 

JULY 12, 2018

JULY 26, 2018

 

AUGUST 9, 2018

NO 2ND MEETING SCHEDULED

 

SEPTEMBER 13, 2018

SEPTEMBER 27, 2018

 

OCTOBER 11, 2018

OCTOBER 25, 2018

 

NOVEMBER 8, 2018

NO 2ND MEETING SCHEDULED

 

DECEMBER 13, 2018

NO 2ND MEETING SCHEDULED

 

MOTION BY ­­KENYON, SECONDED BY PAGANO     

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 29 (2018) ELECTED TOWN OFFICIALS

 

 

ELECTED TOWN OFFICIALS

________________________________________________________________

________________________ LENGTH OF TERM__________ TERM EXPIRES_

 

TOWN SUPERVISOR                         4 Years                          

Sandy Pagano                                                                                        12/31/2019

 

TOWN COUNCIL                                 4 Years

Paul Kenyon                                                                                           12/31/2019

David Maul                                                                                               12/31/2019

David McEwen                                                                                        12/31/2021

Bruce Babcock                                                                                        12/31/2021

 

TOWN CLERK                                      4 Years

Karrie Bowers                                                                                          12/31/2019

 

HIGHWAY SUPERINTENDENT       4 Years

Christopher Countryman                                                                      12/31/2019

 

TOWN JUSTICE                                  4 Years

Thomas Crowley                                                                                     12/31/2021

Ronald Reinstein                                                                                   12/31/2019

 

RECEIVER OF TAXES                       4 Years

Lorie Maul                                                                                                12/31/2019

________________________________________________________________

 

 

 

MOTION BY ­­KENYON, SECONDED BY PAGANO

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

 

 

INVESTMENT POLICY

FOR                TOWN OF MACEDON                  

[Name of Local Government]

 

I.       SCOPE

 

      This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

 

II.      OBJECTIVES

 

      The primary objectives of the local government’s investment activities are, in priority order,

 

·

to conform with all applicable federal, state and other legal requirements (legal);

·

to adequately safeguard principal (safety);

·

to provide sufficient liquidity to meet all operating requirements (liquidity); and

·

to obtain a reasonable rate of return (yield).

 

 

III.     DELEGATION OF AUTHORITY

 

      The governing board’s responsibility for administration of the investment program is delegated to the CHIEF FISCAL OFFICER         Sandy Pagano who shall establish written procedures for the operation of the investment program consistent with these investment guidelines.  Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

 

IV.    PRUDENCE

 

      All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the TOWN OF MACEDON to govern effectively.

 

      Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

 

      All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

 

V.     DIVERSIFICATION

 

      It is the policy of the TOWN OF MACEDON diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 30 (2018) STANDARD WORK DAY RESOLUTION FOR EMPLOYEES RS2418

BE IT RESOLVED, that the Town of Macedon, Location code 30112, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body:

Title

Standard Work Day

(Hrs/day)

Accountant

7

Assessor

6.5

Boards – Assessing/Planning/ZBA

6.5

Clerks

6.5

Director EMS

8

Dog Control Officer

6.5

Elected Officials (unless specified)

6.5

Engineer

6.5

Highway Superintendent

8

Laborers

8

Police

8

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 31 (2018) PREPAYMENT OF UTILITIES, POSTAGE & TIME SENSATIVE VOUCHER AUTHORIZATION

RESOLVED the Board approves the prepayment of utility, postage and time sensitive invoices per the discretion of the Supervisor for the calendar year 2018.

MOTION BY ­­KENYON, SECONDED BY BABCOCK  

ROLL CALL VOTE:  KENYON AYE, MAUL ABSENT, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

Councilperson Maul enters at 6:20pm

 

RESOLUTION NO. 32 (2018) EXECUTIVE SESSION

RESOLVED the Board enter Executive Session at 6:40PM to discuss personnel.

MOTION BY PAGANO, SECONDED BY KENYON

ROLL CALL VOTE:  MCEWEN AYE, MAUL AYE, KENYON AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

 

MOTION BY KENYON, SECONDED BY BABCOCK THE MEETING BE ADJOURNED AT 9:10 PM.

 

Karrie M. Bowers

_______________________________________                   

Respectfully Submitted by

Karrie M. Bowers

Macedon Town Clerk