The Organizational Meeting of the Town Board of the Town of Macedon held January 4, 2016 at the Town Complex, 32 Main Street, in the Village of Macedon, and via web at 59275 Overseas Highway, Marathon, Florida was called to order by Supervisor Sandy Pagano at 5:00 p.m.

 

Pledge of Allegiance.

 

Upon Roll Call, the following members of the Board were

Present:

Councilperson

Paul Kenyon

Councilperson

David Maul

Councilperson

David McEwen

Councilperson

Bruce Babcock

Supervisor

Sandy Pagano

 

Absent:   

                                                                       

Also Present:

Highway Superintendent

Christopher Countryman

Police Chief

John Colella

Town Clerk

Karrie Bowers

 

RESOLUTION NO. 1 (2016) APPOINTMENT – BABCOCK

RESOLVED the Town Board appoints Bruce Babcock to the Town Board as Councilperson for a one year term to expire 12/31/16.

MOTION BY MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 2 (2016) STANDING RULES OF THE BOARD

RESOLVED that the proposed Standing Rules submitted to this Board and this day presented for action be and hereby are adopted as the Standing Rules of the Board until rescinded, subject to amendments thereafter duly adopted.

 

                                                      RULES OF ORDER

Rule 1.

Regular Meetings

         Regular meetings will be held according to schedule approved at the

         Organizational Meeting to be held at 7:30 p.m.

 

Rule 2.

Special Meetings

         Special meetings will be held at the call of the Supervisor or upon

         request of two or more voting Town Board Members.

 

Rule 3.

Place of Meetings

         All meetings will be held in the Town Hall unless otherwise stated.

 

Rule 4.

Quorum

Members convening, including the use of video conferencing, possessing more than 50% of the total voting power shall constitute a quorum for the transaction of business.  If a quorum is not convened within 45 minutes after the time set for a meeting, the members shall adjourn.  Council must notify the Supervisor prior to any absence.

 

Rule 5.

Presence of Legal Counsel

   Legal Counsel shall be present during all meetings unless excused by

   the Supervisor.

 

Rule 6.

Temporary Chairman

               In the absence of the Supervisor, the deputy will preside.

 

Rule 7.

Order of Business

1.      Call to order by Supervisor

2.      Pledge of Allegiance

3.      Roll Call

4.      Approval of minutes of previous meeting

5.      Reports from Departments, Committees and Boards

6.      Comments from visitors and correspondence

7.      Old Business

8.      New Business

9.      Approval of bills (first  & second meeting of the month)

10. Adjournment

 

Rule 8.

Roll Call

               On Roll Call, the Town Clerk shall record by name all members present

               or absent; shall further record the arrival of any member listed as absent;

               and the departure of any member listed as present during the course of

             each meeting.

 

Rule 9.

Approval of Minutes of Previous Meeting

            Minutes of the previous meeting will not be read unless requested by

            any Town Board member, but will be approved by motion, second and

            vote.

 

Rule 10.

Payment of Claims

 On the first & second meeting of each month, the Town Clerk will present 

 to the Board all claims to be audited and coded by fund.  Each member of

 the Board will review all claims and by motion, second and vote, authorize

            the Town Clerk to issue a warrant to the Supervisor for payment. 

 **Any purchases not specifically identified in the budget must be

 preapproved by the Town Supervisor.

 

Rule 11.

Visitors

At all regular meetings, comments from visitors will be permitted during

the appropriate section of the meeting (Rule 7) and otherwise as

permitted by the Supervisor or majority of the Board.

 

Rule 12.

Communications

All communications to the Board not included as another agenda item

may be read by the Town Clerk to the Board.

 

Rule 13.

Reports

Reports from Departments, Committees, Boards and Commissions may

be presented to the Town Board for review at each regular meeting

according to their individual publication schedules.

 

Rule 14.

Resolutions & Motions

All old and new business will be acted upon in the form of Resolutions,

which must be brought by motion and second before discussion.  A

resolution may be withdrawn before action is taken by an

agreement of the members who motioned and seconded the resolution.

 

Rule 15.

Agenda

The Supervisor shall prepare a statement of the order of business for

each meeting of the Board.  Submission deadline to be heard at the

next scheduled board meeting shall be the close of business on the Wednesday of the preceding week.  The order of business shall be posted on the web site no later than three-calendar days prior to the date of each meeting by the Clerk to the Supervisor.

 

Rule 16.

Amendments

These rules of order shall be amended only by majority vote of the

Board and only after ten days notice, which notice shall be in writing

and be filed with the Clerk and shall specify the particulars of such

proposed amendments.

 

Rule 17.

Suspension of Rules

Any rule may be suspended by the unanimous consent of the members

present, but the suspension of such rule shall apply only to those

matters which shall be before the Board at the time of such

suspension.

 

Rule 18.

Voting Requirement

Every member present when a motion is stated shall vote thereon,

unless he is directly interested in the motion, in which case, if he

chooses, he may be excused from voting.  Every member

requested to be excused from voting may make a brief and verbal

statement of the reason for his request.

 

Rule 19.

Tabling a Motion

A motion or a motion for adopting a resolution may be placed on the

table by a majority vote and a majority vote will be necessary to take it

off the table.

 

Rule 20.

Holding a Resolution

            After a resolution is stated and it is in possession of the Board, before

            the discussion or amendment, it may be held until the next meeting day

            if requested by any member of the Board, but only one such request

            shall be granted on any resolution.  However, the Board may elect to

            proceed on such matter with a two thirds vote of the total voting power

            of the Board.

 

Rule 21.

Speaking

           While a member is speaking, no member shall entertain any private

            discourse.

 

Rule 22.

Required Ayes & Nays

            The ayes and nays shall be taken by vote on any resolution

appropriating money, confirming reports of committees and making

appointments, disbursing monies, fixing salaries and upon any

other motion or resolution when demanded by any member of the Board

or indicated on the written resolution.

 

Rule 23.

Speakers

Persons not members of the Board may by consent of the Supervisor or

majority of the Board be permitted to speak in regard to matters pending

before the Board.

 

Rule 24.

Order of Voting

The order of voting shall be alternating alphabetical or reverse alphabetical with the exception of the Supervisor, who shall always vote last.

 

Rule 25.

Special Committees

Special Committees may be authorized at any legal meeting of the

Board.  They shall, unless otherwise ordered or directed by a majority of

the Board, be appointed by the Supervisor subject to confirmation by the

Board.  The period of time that a special committee appointment shall

remain in effect shall be designated when the committee is created.

 

Rule 26.

Executive Session

On motion of any member, duly seconded and carried by a majority

vote, the Board shall go into executive session, presided over by the

Supervisor during which time legally permitted matters may be

discussed and debated, but no action may be taken thereon by motion

or resolution, except in accordance with the Public Officers Law.  Only

voting members of the Board shall participate in the executive session

and such other persons may be called into the session as may be

necessary.

 

Rule 27.

Minutes

The minutes of the Board shall be delivered by the Town Clerk on or

before the next regular meeting of the Board.

 

Rule 28.

Parliamentary Law

All questions not covered by the rules shall be decided according to the

generally prevailing rules of parliamentary law and Robert Rules of

Order.

MOTION BY ­­MAUL, SECONDED BY BABCOCK        

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 3 (2016) EMPLOYMENT POLICY

BE IT RESOLVED that the following Employment Policy adopted by the Town of Macedon August 26, 1993 remains in effect with a modification to the policy.

 

  1. No person shall be hired, transferred, promoted or continue in a Town position that would create a supervisor/subordinate relationship between relatives and or intimate partners.
  2. For the purposes of this policy , the term “relatives” shall be defined to include a spouse, parent, step parent, descendant, step son, step daughter, brother, sister, mother-in-law, father-in-law, brother-in-law, or daughter-in-law. The term intimate partner shall be defined as emotional connectedness, regular contact, ongoing physical contact and sexual behavior, identity as a couple, familiarity and knowledge about each other’s lives.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 4 (2016) DRUG FREE WORK PLACE POLICY

The Town Board at the Town of Macedon does not permit the consumption, sharing and/or selling, use and/or possession of illegal drugs, counterfeit, and designer drugs or alcoholic beverages in the work place, or when the effects of such drugs may impair an employee’s job performance.  The inappropriate use of prescription and over the counter drugs shall also be disallowed.  The Town Board shall maintain a drug free work place in accordance with the Drug Free Work Place Act of 1985.

 

The Town Supervisor or his designee shall establish a drug free awareness program informing employees of the dangers of drug abuse in the work place and established policy maintaining a drug free work place.  Information about any drug and alcohol counseling and/or rehabilitation about any drug and alcohol

counseling and/or rehabilitation programs shall be made available to employees.  Data will also include the range of penalties, consistent with local, state, and federal law, up to and including termination of employment and referral for prosecution that will be imposed on employees who have transgressed the terms of this policy.  Confidentiality shall be maintained as required by state and federal law.

 

Each employee shall be given a copy of this policy and annually acknowledge receipt of said policy.  The work place is defined as any site on town property, at town-sponsored activities, or any place in which an employee is working within the scope of his or her employment or duties.  Each employee, as a condition of employment, shall agree to abide by the terms of this policy and shall also notify the Town Supervisor or his designee of any criminal drug statute convictions for a violation occurring in the work place within five (5) days of such conviction.  The Town Board may choose to initiate disciplinary action against any employee violating this policy.  Options at the discretion of the Town Board may range from counseling to termination and may require the employee’s satisfactory participation in an approved drug abuse assistance or rehabilitation program.

 

The Town Supervisor shall notify the New York State Emergency Management Office in writing within (10) calendar days after receiving notice from an employee or otherwise receiving actual notice of such conviction.  Such notice shall include the position/title of the employee and the federal identification number at the Town of Macedon

MOTION BY ­­BABCOCK, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 5 (2016) ABSENCES REPORTED

RESOLVED that all Department Heads will be responsible for their employees regarding any and all absences and be it further

 

RESOLVED that ALL DEPARTMENT HEADS will report their absences directly to the Supervisor’s Office by 9:15 a.m. and be it further

 

RESOLVED the Board hereby directs the Supervisor or his designee to develop appropriate time keeping forms to be used as a record of vacation and sick leave time and be it further

 

RESOLVED that the Board requests all employees submit vacation and any floating holiday requests to their department head at least 30 days prior to the request.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 6 (2016) OVERTIME AUTHORIZATION

BE IT RESOLVED that the following individuals as Town Officials or Budget Directors are entitled to authorize overtime to employees who have engaged in authorized work beyond the normally scheduled work period.  Overtime pay is defined by any hours or parts of hours worked and are to be compensated at a rate either determined by collective bargaining agreement or by statute:

Sandy Pagano, Supervisor

John Colella, Police Chief, Macedon Police Department

Christopher Countryman, Highway Superintendent

BE IT FURTHER RESOLVED that the above named individuals are not authorized to exceed the budget allocation designated for overtime without prior approval of the Town Board unless an emergency or contingency occurs necessitating such overtime.  Should this happen the above named individuals should make every effort to inform the Board and the Supervisor as soon as practicable.

MOTION BY ­­BABCOCK, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 7 (2016) 2016 DESIGNATIONS

RESOLVED that the following designations are approved:

1.      Legal Newspaper – Times of Wayne County

2.      Bank Depositories – JP Morgan Chase, Lyons National Bank, Community and M&T Bank

3.      Supervisor authorized to deposit Town funds in Certificate of Deposit and money market

4.      Town Board Meetings to be held on the 2nd and 4th Thursdays @ 7:30 p.m. except as amended

5.      Mileage paid to Town employees on official Town business at $.54 per mile or per IRS rate

6.      Highway Superintendent authorized to purchase tools, tires and equipment at a price not to exceed $3,000.

7.      Supervisor authorized to make application to NYS Division for Youth.

8.      Town Clerk is directed to make a master schedule for the year 2016 (per attachment)

9.      Set a regular 40-hour week for Highway employees and time and a half for over 40 hours.  Individual rates to be determined by Highway Superintendent and approved by Town Board.

            All Town Offices will be open:

            January – June & Sept. – Dec. Monday-Friday 9 a.m. – 4:30 p.m.

            Summer Hours: July – August Monday - Thursday 8 a.m. – 5:00 p.m.

     unless otherwise specified by the Town Board

10. In the designation of full time and part time the Town will adhere to Civil Service Rules.

11.The following days will be 14 paid holidays for full time and year round part-time Town employees:

New Years Day

Friday

January 1, 2016

Martin Luther King Day

Monday

January 18, 2016

President’s Day

Monday

February 15, 2016

Memorial Day

Monday

May 30, 2016

Independence Day

Monday

July 4, 2016

Labor Day

Monday

September 5, 2016

Columbus Day

Monday

October 10, 2016

Election Day

Tuesday

November 8, 2016

Veterans Day

Friday

November 11, 2016

Thanksgiving Day Floater*

Wednesday

November 23, 2016

Thanksgiving Day

Thursday

November 24, 2016

Thanksgiving Day After

Friday

November 25, 2016

Day Before Christmas Eve

Friday

December 23, 2016

Christmas Holiday Floater*

Monday

December 26, 2016

*Floater designated

 

 

 

12. No appointment shall be made to fill a new or vacant position of employment, including any new position established in the 2016 Town budget, without prior authorization by the Town Board with the exception of Highway Employees hired by the Highway Superintendent, Deputy Town Clerks hired by the Town Clerk, and Deputy Supervisor, Clerk to the Supervisor & Historian hired by the Supervisor.

13. The Town Board recognizes MAPO as the bargaining unit of the police officers.

MOTION BY ­­MAUL, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 8 (2016) BLANKET PROTECTION BOND

WHEREAS the Town of Macedon has procured a Public Employees Blanket Protection Bond issued by National Grange Mutual providing faithful performance blanket position bond coverage for all Town officers and employees with a limit of $25,000 per officer or employee, the tax collector at the level of $500,000, the Librarian at $70,000 and the water/sewer collecting clerk at $150,000, now therefore be it

 

RESOLVED, that the Town Board of Macedon hereby approves such bond as to its form, manner of execution and sufficiency of the surety and accepts said bond in lieu of any individual official undertaking required by law for any Town officer or employee.

MOTION BY ­­BABCOCK, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 9 (2016) INVESTMENT POLICY ESTABLISHED

WHEREAS it is a requirement of the New York State Department of Audit and Control for governing boards to establish an investment policy to provide a means for communicating intentions and to facilitate adequate accounting and administrative control over execution, accounting and reporting investment transactions.

 

NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby adopts the Investment Policy (copy attached) for the Town of Macedon monies.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO.  10 (2016) PROCUREMENT POLICY

TOWN OF MACEDON

PROCUREMENT POLICY

 

WHEREAS, SECTION 104-b of the General Municipal Law provides that, in the case of goods and services which are not required by law to be procured by political subdivisions or any districts therein pursuant to competitive bidding,  the governing board of every political subdivision and any district therein, by resolution, shall adopt internal policies and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of section one hundred three of this article or of any other general, special or local law, and

 

WHEREAS, the Town has adopted such internal policies and procedures governing the procurement of goods and services not required to be bid, and

 

WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and

 

WHEREAS, SECTION 104-b (2) (g) of the General Municipal Law provides that such policy “ set forth any circumstances when, or types of procurements for which, in the sole discretion of the governing body, the solicitation of alternative proposals or quotations will not be in the best interest of the political subdivision or district therein, and

 

WHEREAS, the Town Board has previously identified legal and engineering services as circumstances where the solicitation of alternative proposals or quotations will not be in the best interest of the town, and

 

WHEREAS, SECTION 103(3) of the General Municipal Law has been amended to allow the town to piggy back on County Contracts without the necessity of bidding where such contracts contain the language provided in the General Municipal Law, and

 

WHEREAS, SECTION 9-103 (1) of the New York Energy Law provides:

 

Notwithstanding any other provision of law, any agency, municipality, or public authority, in addition to existing powers, is authorized to enter into energy performance contracts of up to thirty-five years duration, provided, that the duration of any such contract shall not exceed the reasonably expected useful life of the energy facilities or equipment subject to such contract.

 

WHEREAS, procurement of such energy performance contracts may be by requests for proposals, and

 

WHEREAS, the County of Wayne has received and evaluated requests for proposals for certain energy performance contracts which requests for proposals and contracts awarded contain the piggy back language and meet the requirements of General Municipal Law 103(3), and

 

WHEREAS, the Town Board has identified such energy performance services contracted for by the county pursuant to requests for proposals as a circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations,

 

WHEREAS, comments have been solicited from all officers in the Town involved in the procurement process, now, therefore, be it

 

RESOLVED, that the Town of Macedon does hereby adopt the following procurement policy which is intended to apply to all goods and services which are not required by law to be publicly bid.

 

  1. Every purchase made will be initially reviewed to determine whether it is a purchase contract or a public works contract.  Once that determination is made, a good faith effort will be made to determine whether it is known or can reasonably be expected that the aggregate amount to be spent on the item of supply or service is not subject to competitive bidding, taking into account past purchases and the aggregate amount to be spent in a year.  The following items are not subject to competitive bidding pursuant to Section 103 of the General Municipal Law:  purchase contracts under $20,000 and public works contracts under $35,000; emergency purchases; certain municipal hospital purchases; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under state and county contracts; and surplus and second-hand purchases from another government entity.

 

The decision that a purchase is not subject to competitive bidding will be documented in writing by the individual making the purchase.  This documentation may include written or verbal quotes from vendors, a memo from the purchaser indicating how the decision was arrived at, a copy of the contract indicating the source which makes the item or service exempt, or a memo from the purchaser detailing the circumstances which led to an emergency purchase.

 

  1. All goods and services, except those goods and services purchased through a county or state contract, from agencies for the blind or severely handicapped, from correctional institutions or purchases pursuant to subdivision 6 of this policy will be secured by use of written requests for proposals, written quotations, verbal quotation, or any other method that assures that goods will be purchased at the lowest price and that favoritism will be avoided.

 

  1. The following method of purchase will be used in order to achieve the highest savings, except purchase contracts under $20,000 and public works contracts under $35,000; goods purchased from agencies for the blind or severely handicapped; goods purchased from correctional institutions; purchases under State and county contracts; or purchases pursuant to subdivision 6 of this policy:
  2.  

Estimated Amount of Purchase Contract

Method

Up to $499

Discretion of the purchaser

$500 - $1,999

3 verbal quotations

$2,000 - $19,999

3-written/fax quotations or written request for proposals

 

 

Estimated Amount of Public Works Contract

Method

Up to $249

Discretion of the purchaser

$250 - $2,999

2 verbal quotations

$3,000 - $9,999

3 -written/fax quotations

$10,000 - $35,000

3-written/fax quotations or written request

for proposals

 

A good faith effort shall be made to obtain the required number of alternate proposals.  If the purchaser is unable to obtain the required number of alternate proposals, the purchaser will document the attempt made at obtaining the proposals.  But, in no event shall the failure to obtain the proposals be a bar to the procurement.

 

  1. Documentation is required of each quotation or request for proposals taken in connection with each procurement.

 

  1. Documentation and an explanation are required whenever a contact is awarded to other than the lowest best value responsive and responsible bidder or offerer.  This documentation will include an explanation of how the award will achieve savings. The purchaser will be responsible for determining if the bidder is best value/responsible.

 

  1. This policy shall go into effect upon the filing of the Best Value Purchasing Local Law with the Secretary of State and said policy will be reviewed annually.

 

  1. In the following circumstances it is not in the best interests of the Town of Macedon to solicit quotations or document the basis for not accepting the lowest bid.  In these circumstances, the individual or company must be chosen based on accountability, reliability, responsibility, skill, education and training, judgment, integrity, moral worth, and the ability to have a close relationship with the governing body.  These qualifications are not necessarily found in the individual or company that offers the lowest price and the nature of the services are such that they do not readily lend themselves to competitive procurement procedures.  The citizens of the municipality deserve the benefit of expertise in these types of services as it may ultimately save the taxpayers money.
    1. Services of an attorney;
    2. Services of a physician;
    3. Technical services of an engineer engaged to prepare plans, maps and estimates;
    4. Securing insurance coverage and/or services of an insurance broker;

 

    1. Services of a certified public accountant;
    2. Investment management services;
    3. Printing services involving extensive writing, editing or art work;
    4. Management of municipally owned property; and
    5. Computer software or programming services for customized programs, or services involved in substantial modification and customizing of pre-packaged software.

In addition, in the following situations it is not in the best interests of the

municipality to secure alternate proposals because of the time required

and type of purchase:

a.      Emergency purchases pursuant to Section 103(4) of the General

Municipal Law;

b.      Purchases of surplus and second-hand goods pursuant to Section 103(6) of the General Municipal Law; and

c.      Purchases under $100.

d.      This policy shall go into effect January 1, l992 and will be reviewed annually.

 

            BE IT RESOLVED, pursuant to the authority granted to the Town of Macedon by Section 104-b (2) (g) that requests for proposals for energy performance contracts solicited and awarded by the County are identified as  circumstance where it is not in the best interest of the town to solicit alternate proposals or quotations, where the County of Wayne as properly solicited such proposals and both the solicitation and contract entered into, if any, contain a provision allowing piggy backing in which case, so long as the other conditions of General Municipal Law 103 (3) are met, the Town may piggy back on either the request for proposal, the contract or both.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 11 (2016) DEVELOPER CHARGES

RESOLVED that any appropriate charges shall be charged back to the developer – the Building Department is directed to utilize a form contract implementing this resolution.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO.12 (2016)  2016 APPOINTMENTS

RESOLVED that the Board acknowledges and approves the following appointments:

 

Ambulance (Paul)

 

 

Director of EMS

Paul Harkness

FT

Ambulance EMT-P

Adam Elsbree

FT

Ambulance EMT-B

Sandra Farbizio

FT

 

Assessing

 

 

Assessor

Susan Datthyn

FT

Assessor Clerk

Paula Datthyn

FT

Assessment Counsel

Mary Katherine Villani

PT

 

 

 

Boards

 

 

Assessing Review Board Chair

Thomas Littlefield

PT

Assessing Review Board Member-5 Yr.

Harry Ramos     - 2019

PT

Assessing Review Board Clerk

Paula Datthyn

PT

 

 

 

Library Board Member-3 Yr

Gary Crane - 2019

PT

Library Board Member-3 Yr

Helen Darrow - 2019

PT

 

 

 

Planning Board Chairman

Doug Allen

PT

 

 

 

Planning Board Vice-Chairman

Mert Bartels

PT

Planning Board Member – 7 Yr.

Tom Morrison - 2022

PT

 

 

 

Zoning Appeals Board Chairman

Warren Jeffries

PT

Zoning Board of Appeals Member-5 Yr

Anthony Rosati - 2020

PT

 

 

 

Building/Zoning/Code Enforcement

 

 

Town Engineer/CEO/Building Inspector

Scott Allen

FT

Fair Housing Officer

Scott Allen

PT

Storm Water Management Officer

Scott Allen

PT

Sewer Superintendent

Scott Allen

PT

Code Enforcement Officer

Ronald Hall

PT

Fire Code Enforcement

Jeremiah Shufelt

PT

Town Engineer/Building/CEO Clerk

Susan Bush 

FT

 

 

 

Highway

 

 

Highway Clerk

Mary Beth Braman

FT

 

 

 

Justice

 

 

Justice Clerk

Susan Gorman

PT

Justice Clerk

Judy Oaks

PT

Justice Clerk

(Vacant)

PT

 

 

 

Town Clerk

 

 

Macedon Sewer Collecting Clerk

Karrie Bowers

PT

Records Management Officer

Karrie Bowers

PT

Registrar of Vital Statistics

Karrie Bowers

PT

Water Collecting Clerk

Karrie Bowers

PT

 

 

 

 

 

 

Police

 

 

Police Chief

John Colella

FT

Police Sergeant

(Vacant)

FT

Police Property Clerk

Michelle Higgins

FT

 

 

 

Recreation

 

 

Recreation Director

Casey O’Connor

FT

Sr. Citizen Trip Director

Nancy Jennings

PT

Wayne County Youth Bureau

Casey O’Connor

PT

 

 

 

Supervisor

 

 

Accountant

Kim Leonard

FT

Building Receptionist

Sharleen Flick

FT

Chaplain – Public Safety Building

David Prince

PT

Dog Control Officer

Mark Plyter

PT

Historian

June Hamell

PT

 

 

 

 

Honorary Town Crier

James Bush

PT

Legal Counsel

Mary Katherine Villani

PT

Macedon Sewer Clerk

Kim Leonard

PT

 

Supervisor designates:

Deputy Supervisor

Paul Kenyon

PT

Historian

June Hamell

PT

 

 

Supervisor Committee Appointments:

Chairman

Committee

Paul Kenyon

Fire, Human Resource, Recreation, Sewer, Police

David McEwen

Buildings/Grounds, Sewer, Master Plan & Planning Board                                                     Board

David Maul

Assessor, Police, Technology, Recreation

Bruce Babcock

Assessing Review Board, Court, Zoning Board of Appeals , Sewer

Sandy Pagano

Accountant, Ambulance, Building/Zoning Office, Fire, Highway, Insurance, Library, Police Commissioner & Town Clerk                            Highway, Insurance,         Library, Police Commissioner & Town Clerk

 

Town Clerk designates:

Deputy Town Clerk

Barbara LaBrake

FT

 

Highway Superintendent designates full time highway employees:

John Anderson, Mark Baker, Andre’ Bellefontaine, Michael Bueg, William Camblin, James Ellis, D. Paul Everdyke, David Payne, Daryl Quigley, Thomas Shirtz & Gary Wright.

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON ABSENT, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 13 (2016)  2016 SALARY SCHEDULE

RESOLVED that the following salary schedule is established for the calendar year 2016

 

NAME

TITLE

 

PAYMENT

AMOUNT

Ambulance

 

 

 

 

Harkness, Paul

Director of EMS

FT

Biweekly

$59,876

Elsbree, Adam

Ambulance

FT

Biweekly

$42,500

Farbizio, Sandra

Ambulance BLS

FT

Biweekly

$11.85/hr.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Assessor

 

 

 

 

Datthyn, Susan

Assessor

FT

Biweekly

$54,800

Datthyn, Paula

Assess Clerk

FT

Biweekly

$25,873

Datthyn, Paula

Assess Rev Brd Clk

PT

Biweekly

$348

 

 

 

 

 

Boards

 

 

 

 

Assess. Rev. Board

5 Members

PT

Annually - June  

$515

Planning Board

6 Members

PT

Quarterly

$1832

Plan Board Chair

1 Member

PT

Quarterly

$2,813

ZBA Brd. of Appeals           

4 Members

PT

Quarterly

$562

ZBA Brd. Of Appeals Chair

1 Member

PT

Quarterly 

$620

 

 

 

 

 

 

Building/Zoning/Code Enforcement

 

 

 

 

Allen, Scott

Town Eng/CEO/

 

Biweekly-A

$11,775

Allen, Scott

Building & Zoning

FT

Biweekly-B

$58,867

Allen, Scott

TE/CEO/B&Z

 

Biweekly-SD

$7850

Bush, Susan

Bldg/CEO Clerk

FT

Biweekly

$26,548

Bush, Susan

Planning Board Clerk  

PT

Biweekly

$15.71/hr.

Bush, Susan

ZBA Clerk

PT

Biweekly

$15.71/hr.

Hall, Ronald

Code Enf Officer

PT

Biweekly

$19.39/hr.

Shufelt, Jeremiah

Fire Code Enf

PT

Biweekly

$18.64/hr.

 

 

 

 

 

Dog Control

 

 

 

 

Plyter, Mark              

Dog Control Off

PT

Biweekly

$15.61/hr.

 

Highway/Parks

 

 

 

 

Countryman, Christopher

Highway Supt.

FT

Biweekly

$68,667

Countryman, Christopher

Drainage

PT

Biweekly-SD

$5,686

Countryman, Christopher

Parks

PT

Biweekly

$1,098

Countryman, Christopher

Sewer 

PT

Biweekly

$2,309

Braman, Mary Beth

Highway Supt. Clerk

FT

Biweekly

  $23,650

Anderson, John

Highway Employee

FT

Biweekly

$22.36/hr.

Baker, Mark

Highway Employee

FT

Biweekly

$17.76/hr.

Bellefontaine, Andre’  

Highway Employee

FT

Biweekly

$23.52/hr.

Bueg, Michael

Highway Employee

FT

Biweekly

$22.33/hr.

Ellis, James

Highway Employee

FT

Biweekly

$22.36/hr.

Everdyke, D. Paul

Highway Employee

FT

Biweekly

$25.65/hr.

Payne, David

Highway Employee

FT

Biweekly

$24.78/hr.

Quigley, Daryl

Highway Employee

FT

Biweekly

$25.05/hr.

Shirtz, Thomas

Highway Employee

FT

Biweekly

$17.75/hr.

Wright, Gary

Highway Employee

FT

Biweekly

$25.26/hr.

 

Seasonal

 

 

 

 

Braman, David

Highway – Plow

Seasonal

PT

Biweekly

$21.22/hr.

Braman, David

Highway – Mower

Spring/Summer

PT

Biweekly

$13.00/hr.

Camblin, William

Highway – Plow

Seasonal

PT

Biweekly

$21.22/hr.

Camblin, William

Highway Mower

Seasonal

PT

Biweekly

$10.61/hr.

Youngman, James

Buildings – Mowing

Seasonal

PT

Biweekly

$13.21/hr.

Youngman, James

Parks Concession

Seasonal

PT

Biweekly

$13.21/hr.

Youngman, James

Parks Custodian

Seasonal

PT

Biweekly

$16.09/hr.

Youngman, James

Parks Person

Seasonal

PT

Biweekly

$2,446

 

 

 

 

 

Justice

 

 

 

 

Crowley, Thomas

Justice

PT

Biweekly

$22,750

Reinstein, Ronald

Justice

PT

Biweekly

$22,750

Gorman, Susan

Justice Clerk Deputy   

PT

Biweekly

$13.53/hr.

Oaks, Judy

Justice Clerk

PT

Biweekly

$21.13/hr.

New

Justice Clerk

PT

Biweekly

$12.00/hr.

 

 

 

 

 

Police Employees

 

 

 

 

Colella, John

Chief

FT

Biweekly

 $102,515

Clingerman, John

Police

PT

Biweekly

Contract

Corbett, Martin

Patrolman

PT

Biweekly

Contract

Demchuk, David

Patrolman

FT

Biweekly

Contract

Dresser, Jeremiah

Patrolman

FT

Biweekly

Contract

Goodfriend, Brigette

Patrolman

FT

Biweekly

Contract

Haines, Scott            

Patrolman 

PT

Biweekly

Contract

Hall, Ronald

Patrolman

PT

Biweekly

Contract

MacFall, David

Patrolman

PT

Biweekly

Contract

MacNeal, Stephen

Patrolman

FT

Biweekly

Contract

Netchke, Bradley

Patrolman

PT

Biweekly

Contract

Robinson, Tyler

Patrolman

FT

Biweekly

Contract

Higgins, Michelle

Property Clerk

FT

Biweekly

$35,700

Sixby, Stephanie

Gananda Crossing

Guard-Sept-June

PT

Biweekly

$6,625

Supervisor

 

 

 

 

Pagano, Sandy

Supervisor

FT

Biweekly

$45,000

 

Supervisor Clerk

FT

Biweekly

$2000

Flick, Sharleen

Bldg. Receptionist   

FT

Biweekly

$23,650

 

Hamell, June

Historian

PT

Quarterly

   $3,400

Leonard, Kim

Accountant

FT

Biweekly

$71,897

Leonard, Kim

Sewer

PT

Biweekly

$1,443

Cauwels, Kathleen

Account Clerk

FT

Biweekly

$28,000

(Vacant)

Account Clerk

FT

Biweekly

$26,000

O’Connor, Casey

Recreation Director

FT

Biweekly

$36,740

 

 

 

 

 

Taxes

 

 

 

 

Lorie Maul

Tax Collector

PT

Biweekly

$9,186

 

Town Board

 

 

 

 

Babcock, Bruce

Councilperson

PT

Quarterly

$7,252

Kenyon, Paul

Councilperson

PT

Quarterly

$7,252

Maul, David

Councilperson

PT

Quarterly

$7,252

McEwen, David

Councilperson

PT

Quarterly

$7,252

 

 

 

 

 

Town Clerk

 

 

 

 

Karrie Bowers

Town Clerk

FT

Biweekly

$42,813

Karrie Bowers

Records Mgmt. 

PT 

Biweekly

$3,000

Karrie Bowers

Registrar

PT

Biweekly

$1,035

 

LaBrake, Barbara

 

Town Clerk Deputy

 

FT

 

Biweekly

 

$25,852

 

 

 

 

 

Veterans

 

 

 

 

Veteran Services (1)*

 

 

Annually

$250

 

 

 

 

 

Seniors

 

 

 

 

Senior Citizen Chaplain*

 

 

 

$50

Senior Citizen Historian*

 

 

 

$75

Senior Citizen President*

 

 

 

$100

Senior Citizen Secretary*

 

 

 

$100

Senior Citizen Sunshine*

 

 

 

$50

Senior Citizen Treasurer*

 

 

 

$100

Senior Citizen Trip Director*

 

 

 

$200

Senior Citizen Vice-President*

 

 

 

$100

(*Paid Quarterly By Voucher)

 

 

 

 

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 14 (2016) FULL TIME EMPLOYEES

RESOLVED the Town Board designates the following individuals as full time employees by department they report to:

Ambulance

Paul Harkness, Adam Elsbree, Sandra Farbizio

Assessing

Paula Datthyn, Susan Datthyn,

Building/Zoning

Scott Allen, Susan Bush

Highway

John Anderson, Mark Baker, Andre’ Bellefontaine, Mary Beth Braman, Michael Bueg, Christopher Countryman, James Ellis, Paul Everdyke, Dave Payne, Daryl Quigley, Thomas Shirtz, Gary Wright

Police

John Colella, David Demchuk, Michelle Higgins, Brigette Goodfriend, Tyler Robinson, Stephen MacNeal, Jeremiah Dresser,

Supervisor

Kathleen Cauwels, Sharleen Flick, Kim Leonard, Casey O’Connor, Sandy Pagano

Town Clerk

Karrie Bowers, Barbara LaBrake

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 15 (2016) PETTY CASH FUNDS ESTABLISHED

RESOLVED that the Town Board does hereby establish the following amounts to represent the petty cash funds for the Town: 

Appeals Board

$50

Assessor

$100

Building Inspector

$175

Director of Medical Services

$100

Dog Control – Town Clerk             

$100

Planning Board                                                

$50

Police                                                              

$100

Recreation

$150

Supervisor                                                       

$150

Town Clerk                                                       

$275

Town Justice                                                    

$200

Tax Collector                                                   

$200

Total                                                                

$1,650

The above funds to be audited randomly, but at least quarterly, by the Supervisor or his designee.

MOTION BY ­­MAUL, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 16 (2016)  AGREEMENT TO SPEND HIGHWAY FUNDS

RESOLVED that the Town Board authorizes the agreement to spend Town Highway Funds as presented by the Highway Superintendent.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 17 (2016) NYS ASSOCIATION OF TOWNS CONFERENCE

RESOLVED the following individuals be approved to attend the NYS Association of Towns Conference:

Karrie Bowers, Sandy Pagano

Sue Gorman and Ronald Reinstein

 

BE IT FURTHER RESOLVED Sandy Pagano be named voting delegate and Karrie Bowers alternate.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 18 (2016) AMBULANCE – BOARD OF DIRECTORS

BE IT RESOLVED that the Macedon Town Board appoints Mike Mosher, Steve Gilson, Ken Hammond, Kim Leonard, Jadon Weinel, Scott Allen, Earl Lergner IV as the board of Directors, Inc. for the Macedon Town Ambulance and be it further

 

RESOLVED that the Director of EMS is appointed as the representative on behalf of the Town Board

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 19 (2016) CABLE COMMITTEE

RESOLVED the Board appoint the following to the Cable Committee for the calendar year 2016:

Sandy Pagano

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 20 (2016) RECORDS MANAGEMENT ADVISORY BOARD

RESOLVED that the Town Board appoints the following individuals to serve on a Records Advisory Board for the calendar year 2016:

Karrie Bowers, Judy Oaks, Sandy Pagano,

& Sharleen Flick

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 21 (2016) SENIOR CITIZEN GROUP APPOINTMENTS

RESOLVED the Board appoint the following Senior Citizen group individuals:

(term 10/1/2015-9/30/2016) 

Chaplain

Karen Yatteau

Historian

Terri Loessberg

President

Sandy Ciaccia

Secretary

Eunice Buss

Sunshine

Barbara Putnam

Treasurer

Joscelyn Moody

Trip Director

Nancy Jennings

Vice President

Ernestine Rogers

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 22 (2016) BULLIS PARK – LOCK/UNLOCK

RESOLVED that the Board appoints James Youngman to open and close:

Bullis Bathrooms from March 15 through October 15 (weather permitting) and

as needed thereafter through October 30.

Park Gates from March 15 through October 30 (Close at dark)

For a salary as per the salary schedule to be paid biweekly from March 15 through November 1.

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 23 (2016) BULLIS PARK RESTROOM/FACILITY CLEANER

RESOLVED the Town Board authorize the hiring of James Youngman as Bullis Park Restroom Facility Cleaner seven (7) days per week beginning March 15 until October 15 (weather permitting) as needed thereafter until park is closed at a rate as per the salary schedule to be expensed from account A7110.1.

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 24 (2016)  ADULT RECREATION APPOINTMENTS

RESOLVED that the following appointments be made for the 2016 calendar year:

Patricia Miller

Sr. Citizen Arts & Crafts

$25/month

MOTION BY MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 25 (2016) COMPLEX MOWING APPOINTMENT

RESOLVED that the Town Board appoint James Youngman to mow the Town Complex grounds expensed thru A1620.100 not to exceed 10 hours per week.

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 26 (2016) TOWN OF MACEDON OFFICIAL UNDERTAKING OF MUNICIPAL OFFICERS

 

Ambulance

WHEREAS, Paul Harkness, of the Town of Macedon, County of Wayne, New York, has been appointed to the position of Director of EMS of the Town of Macedon, and

 

Court

WHEREAS, Thomas Crowley, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

 

WHEREAS, Ronald Reinstein, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Justice of the Town of Macedon, and

 

WHEREAS, Judith Oaks, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

 

WHEREAS, Susan Gorman, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Court Clerk of the Town of Macedon, and

 

Highway

WHEREAS, Christopher Countryman, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Highway Superintendent of the Town of Macedon, and

 

Police

WHEREAS, Michelle Higgins, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Property Clerk of the Town of Macedon, and

 

Receiver of Taxes & Assessments

WHEREAS, Lorie Maul, of the Town of Macedon, County of Wayne, New York, has been elected Office of Tax Collector of the Town of Macedon, and

 

Recreation

WHEREAS, Casey O’Connor, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Recreation Director of the Town of Macedon, and

 

Supervisor

WHEREAS, Sandy Pagano, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Supervisor of the Town of Macedon, and

 

WHEREAS, Kim Leonard, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Accountant of the Town of Macedon, and

 

WHEREAS, Kathy Cauwels, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Sr. Account Clerk of the Town of Macedon, and

 

WHEREAS, Sharleen Flick, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Receptionist of the Town of Macedon, and

 

Town Board

WHEREAS, Paul Kenyon, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, David Maul, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, David McEwen, of the Town of Macedon, County of Wayne, New

York, has been elected to the Office of Councilperson of the Town of Macedon, and

 

WHEREAS, Bruce Babcock, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Councilperson of the Town of Macedon, and

 

Town Clerk

WHEREAS, Karrie Bowers, of the Town of Macedon, County of Wayne, New York, has been elected to the Office of Town Clerk of the Town of Macedon, and

 

WHEREAS, Barbara LaBrake, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Deputy Town Clerk of the Town of Macedon, and

 

Town Engineer/CEO/Building Inspector

WHEREAS, Scott Allen, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office Town Engineer/CEO/Building Inspector of the Town of Macedon, and

 

WHEREAS, Susan Bush, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Building/CEO Clerk of the Town of Macedon, and

 

WHEREAS, Ronald Hall, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Code Enforcement Officer/Building Inspector of the Town of Macedon, and

 

WHEREAS, Jeremiah Shufelt, of the Town of Macedon, County of Wayne, New York, has been appointed to the Office of Town Engineer/Fire Code Enforcement Officer of the Town of Macedon, and

 

NOW, THEREFORE, BE IT RESOLVED we as respective officers above, do hereby undertake with the Town of Macedon that we will faithfully perform and discharge the duties of our office, and will promptly account for and pay over all moneys or property received as a Town Officer, in accordance with the law; and further

 

Ambulance

This undertaking of the Ambulance Director of EMS Paul Harkness is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Director of EMS; and

 

Court

This undertakings of the Town Justice Thomas Crowley is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

 

This undertakings of the Town Justice Ronald Reinstein is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Justice; and

 

This undertakings of the Court Clerk Judith Oaks is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

 

This undertakings of the Court Clerk Susan Gorman is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Court Clerk; and

 

Highway

This undertaking of the Highway Superintendent Christopher Countryman is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Highway Superintendent; and

 

Police

This undertaking of the Police Property Clerk Michelle Higgins is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Police Property Clerk;

 

Receiver of Taxes & Assessments

This undertaking of the Tax Collector Lorie Maul is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into his hands as such Tax Collector; and

 

Recreation

This undertaking of the Recreation Director Casey O’Connor is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Recreation Director; and

 

Supervisor

This undertaking of the Town Supervisor Sandy Pagano is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Supervisor; and

 

This undertaking of the Sr. Account Clerk Kathy Cauwels is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Sr. Account Clerk; and

 

This undertaking of the Accountant Kim Leonard is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Accountant; and

 

This undertaking of the Receptionist Sharleen Flick further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk and Receptionist; and

 

Town Board

This undertaking of the Town Councilperson Paul Kenyon is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson David Maul is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson David McEwen is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

This undertaking of the Town Councilperson Bruce Babcock is further conditioned upon that he will well and truly keep, pay over and account for all moneys and property, including any special district funds, belonging to the Town and coming into his hands as such Councilperson; and

 

Town Clerk

This undertaking of the Town Clerk Karrie Bowers is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Clerk; and

 

This undertaking of the Deputy Town Clerk Barbara LaBrake is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Deputy Town Clerk; and

 

Town Engineer/CEO/Building Inspector

This undertaking of the Town Engineer/CEO/Building Inspector Scott Allen is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into his hands as such Town Engineer/CEO/Building Inspector, and

 

This undertaking of the Town Engineer/Building/CEO Clerk Susan Bush is further conditioned that she will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

 

This undertaking of the Town Engineer/Building/CEO Clerk Ronald Hall is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Engineer/Building/CEO Clerk; and

This undertaking of the Town Fire Marshal Jeremiah Shufelt is further conditioned that he will well and truly keep, pay over and account for all moneys and property coming into her hands as such Town Fire Marshal; and

 

The Town does and shall maintain insurance coverage, presently with National Grange Mutual, in the sum of $675,000 for the Supervisor, Supervisor Clerk, Town Clerk, Deputy Town Clerk, Deputy Town Clerk and Receptionist, Tax Collector, Justices, Court Clerks, Highway Superintendent, Accountant, Town Engineer/CEO/Building Inspector, Town Engineer/Building/CEO Clerk, Recreation Director and Police Clerk to indemnify against losses through the failure of the officers, clerks and employees covered there under faithfully to perform their duties or to account properly for all monies or property received by virtue of their positions or employment, and through fraudulent or dishonest acts committed by the officers, clerks and employees covered there under.

 

Scott Allen

Engineer/CEO/Building/Inspector

Kathleen Cauwels

Account Clerk

 

 

Susan Bush

Engineer/Building/CEO Clerk

Thomas Crowley

Justice

 

 

Sharleen Flick                          

Receptionist

Susan Gorman

Court Clerk

 

 

Karrie Bowers

Town Clerk

Ronald Hall

Code Enforcement Officer

 

 

Sandy Pagano

Town Supervisor                      

Paul Harkness

Ambulance Director

 

 

Paul Kenyon

Councilperson

Barbara LaBrake

Deputy Town Clerk

 

 

Kim Leonard

Accountant

David Maul

Councilperson

 

 

Lorie Maul

Tax Collector

David McEwen

Councilperson

 

 

Casey O’Connor

Recreation Director

Judith Oaks

Court Clerk

 

 

Bruce Babcock

Councilperson

Ronald Reinstein

Justice

 

 

Michelle Higgins

Property Police Clerk

Christopher Countryman

Highway Superintendent

 

 

 

MOTION BY KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 27 (2016) VETERANS’ REAL PROPERTY EXEMPTIONS – LOCAL LAW NO. 2 – 2013

WHEREAS the Macedon Town Board enacted Local Law No. 2, A local law in relation to determining the veterans’ real property exemptions on December 12, 2013

 

BE IT RESOLVED the Town Board designated the exemption to qualifying residential real property as defined in Real Property Tax Law Section 458-b (ii) fifteen percent of the assessed value of such property, provided however, that such exemption shall not exceed twelve thousand dollars or the product of twelve thousand dollars multiplied by the latest state equalization rate of the assessing unit, or, in the case of a special assessing unit, the latest class ration, whichever is less.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON ABSTAIN, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 28 (2016) MACEDON TOWN BOARD 2016 MEETING SCHEDULE

 

JANUARY  14, 2016

JANUARY 28, 2016

 

FEBRUARY 11, 2016

FEBRUARY 25, 2016

 

MARCH 10, 2016

MARCH 24, 2016

 

APRIL 14, 2016

APRIL 28, 2016

 

MAY 12, 2016

MAY 26, 2016

 

JUNE 9, 2016

JUNE 23, 2016

 

JULY 14, 2016

JULY 28, 2016

 

AUGUST 11, 2016

NO 2ND MEETING SCHEDULED

 

SEPTEMBER 8, 2016

SEPTEMBER 22, 2016

 

OCTOBER 13, 2016

OCTOBER 27, 2016

 

NOVEMBER 10, 2016

NO 2ND MEETING SCHEDULED

 

DECEMBER 8, 2016

NO 2ND MEETING SCHEDULED

 

MOTION BY ­­KENYON, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 29 (2016) ELECTED TOWN OFFICIALS

 

 

ELECTED TOWN OFFICIALS

________________________________________________________________

________________________ LENGTH OF TERM__________ TERM EXPIRES_

 

TOWN SUPERVISOR                         4 Years                          

Sandy Pagano                                                                                        12/31/2019

 

TOWN COUNCIL                                 4 Years

Paul Kenyon                                                                                           12/31/2019

David Maul                                                                                               12/31/2019

David McEwen                                                                                        12/31/2017

Bruce Babcock                                                                                        12/31/2016

 

TOWN CLERK                                      4 Years

Karrie Bowers                                                                                          12/31/2019

 

HIGHWAY SUPERINTENDENT       4 Years

Christopher Countryman                                                                      12/31/2019

 

TOWN JUSTICE                                  4 Years

Thomas Crowley                                                                                     12/31/2017

Ronald Reinstein                                                                                   12/31/2019

 

RECEIVER OF TAXES                       4 Years

Lorie Maul                                                                                                12/31/2019

________________________________________________________________

 

MOTION BY ­­MAUL, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

 

 

INVESTMENT POLICY

FOR                TOWN OF MACEDON                  

[Name of Local Government]

 

I.       SCOPE

 

      This investment policy applies to all moneys and other financial resources available for investment on its own behalf or on behalf of any other entity or individual.

 

II.      OBJECTIVES

 

      The primary objectives of the local government’s investment activities are, in priority order,

 

·

to conform with all applicable federal, state and other legal requirements (legal);

·

to adequately safeguard principal (safety);

·

to provide sufficient liquidity to meet all operating requirements (liquidity); and

·

to obtain a reasonable rate of return (yield).

 

 

III.     DELEGATION OF AUTHORITY

 

      The governing board’s responsibility for administration of the investment program is delegated to the CHIEF FISCAL OFFICER         Sandy Pagano who shall establish written procedures for the operation of the investment program consistent with these investment guidelines.  Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a data base or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees.

 

IV.    PRUDENCE

 

      All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the TOWN OF MACEDON to govern effectively.

 

      Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

 

      All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

 

V.     DIVERSIFICATION

 

      It is the policy of the TOWN OF MACEDON diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling.

MOTION BY ­­KENYON, SECONDED BY BABCOCK

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

 

RESOLUTION NO. 31 (2016) STANDARD WORK DAY RESOLUTION FOR EMPLOYEES RS2418

BE IT RESOLVED, that the Town of Macedon, Location code 30112, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees’ Retirement System based on the time keeping system or the record of activities maintained and submitted by these members to the clerk of this body:

Title

Standard Work Day

(Hrs/day)

Accountant

6.5

Assessor

6.5

Boards – Assessing/Planning/ZBA

6.5

Clerks

6.5

Director EMS

8

Dog Control Officer

6.5

Elected Officials (unless specified)

6.5

Engineer

6.5

Highway Superintendent

8

Laborers

8

Library

7.5

Police

8

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 32 (2016) PREPAYMENT OF UTILITIES & POSTAGE AUTHORIZATION

RESOLVED the Board approves the prepayment of utility and postage invoices for the calendar year 2016.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 33 (2016) SURPLUS EQUIPMENT

RESOLVED that the Town of Macedon declare surplus a 2007 Ford Crown Victoria Police patrol vehicle bearing VIN#2FAHP71W47X116460, and that it be sold as salvage due to it condition.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

RESOLUTION NO. 34 (2016) TOWN BOARD AUTHORIZES TOWN CLERK TO ADVERTISE FOR PART-TIME JUSTICE CLERK

RESOLVED the Town Board authorizes the Town Clerk to advertise to fill a part-time Justice Clerk position.  Interested candidates should submit a completed application and resume to the Town Clerk until filled.

MOTION BY ­­KENYON, SECONDED BY MAUL

ROLL CALL VOTE:  KENYON AYE, MAUL AYE, MCEWEN AYE, BABCOCK AYE, PAGANO AYE, MOTION CARRIED

 

MOTION BY KENYON, SECONDED BY BABCOCK THE MEETING BE ADJOURNED AT 6:37 PM.

 

Karrie M. Bowers

_______________________________________                   

Respectfully Submitted by

Karrie M. Bowers

Macedon Town Clerk