NO. 22                                                                                                              PAGE 1

November 8, 2007

WEB SITE http://macedontown.net

 

A Regular Meeting of the Town Board of the Town of Macedon held November 8, 2007 at the Town Offices, 32 Main Street in the Village of Macedon, was called to order by Supervisor William Hammond at 7:30 P.M.

 

Pledge of Allegiance was led by the Boy Scouts present working on their communication badge.

 

Upon Roll Call, the following members of the Board were present:

Councilperson……….David McEwen

Councilperson……….Ken Nawrocki

                                    Supervisor…………...William Hammond 

 

Absent:                       Councilperson……….Paul Kenyon

Councilperson……….David Maul               

 

Also Present:             Highway Supt………..Richard Roets

                                    Town Attorney…….…Anthony Villani                           

                                Town Clerk…………..Judy Gravino

                                    Town Engineer……...Scott Allen

 

RESOLUTION NO. 282 (07) APPROVAL OF MINUTES

RESOLVED the Board approves the minutes of October 4, 2007 with the following corrections:

Councilperson Kenyon was present at roll call and Councilperson Nawrocki entered the meeting at 6 p.m.

MOTION BY MCEWEN, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 283 (07)APPROVAL OF MINUTES

RESOLVED the Board approves the minutes of October 25, 2007 as presented.

MOTION BY MCEWEN, SECONDED BY HAMMOND

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 284 (07)GOTTLER SPECIAL USE PERMIT PUBLIC HEARING SET

RESOLVED the Town Board schedules a Public Hearing on the application submitted by David L. Gottler for an expansion of a non-conforming use, which consists of an addition of an existing machine shop, located at 3080 Kittering Road on December 13, 2007 at 8:00p.m.

MOTION BY MCEWEN, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 285 (07)CLOSING OF THE BOOKS

RESOLVED that the Accountant Kim Leonard be authorized to make any necessary adjusting and budgetary journal entries in closing the 2007 fiscal year.

MOTION BY NAWROCKI, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

 

 

 

 

 

 

NO. 22                                                                                                              PAGE 2

November 8, 2007

 

RESOLUTION NO. 286 (07)HARWOOD LANE PHASE IIIC – ROAD DEDICATION

RESOLVED the Town Board accept road dedication of Harwood Lane Phase IIIC and authorize the Supervisor to sign appropriate documents subject to Town Attorney’s approval.

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 287 (07) CHESTERWOOD - ROAD DEDICATION

RESOLVED the Town Board accept road dedication of Chesterwood and authorize the Supervisor to sign appropriate documents subject to Town Attorney’s approval and subject to completion of road and satisfaction of the Town Engineer and Town Highway Superintendent.

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO.  288  (07) PARKWOOD VILLA - UTILITY DEDICATION

RESOLVED the Town Board accept utility dedication of Parkwood Villa and authorize Supervisor to sign appropriate documents subject to Town Attorney’s approval.

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 289 (07)  SANITARY SEWER REPLACEMENT PROJECT – RT. 31

RESOLVED the Town Board, on the recommendation of award from Clough Harbour dated November 6, 2007, awards the NYS Route 31 Sanitary Sewer Replacement Project to the low bidder Western N. Y. Contractors, Inc. for a bid of $294,970 and authorize the Supervisor to sign said documents subject to Town Attorney’s approval.

MOTION BY HAMMOND, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 290 (07) SHARED HIGHWAY SERVICES INCENTIVE 2007-2008 SMSI GRANT APPLICATION

RESOLVED:

 

1.      The Town Board of the Town of Macedon authorizes the Town Supervisor, William Hammond, to submit an application as a co-applicant with the Town of Palmyra to the Shared Municipal Services Incentive (SMSI) Grant Program for the 2006-2007 Program Year. 

 

2.      The Town of Palmyra shall act as the “Lead Applicant” for the SMSI grant application.  The Town of Macedon will act as a “Co-Applicant” along with the Town of Walworth and the Village of Palmyra which will also act as “Co-Applicants.”

 

3.      The Macedon Town Board authorizes the Supervisor William Hammond to execute all financial and/or administrative processes relating to the grant program.

 

 

 

 

 

NO. 22                                                                                                              PAGE 3

November 8, 2007

 

4.      The grant application shall be submitted for a “Shared Highway Services Incentive” award that would enable the Town and Village of Palmyra and the neighboring Towns of Macedon and Walworth to jointly purchase and share the use of specialized highway equipment.  The Towns and Village have identified the need to purchase a combination vacuum truck/street sweeper, a bucket truck and a rubber-tire excavator.  The project has been proposed to reduce the cost of government services by the cooperative purchase of expensive equipment that will be used to maintain stormwater drainage systems, sweep roads and streets, trim municipally-owned trees, replace traffic signal lights and street lights, for excavating soil for various highway and street projects and maintenance activities. 

 

  1. Based on the estimated cost of $517,360 for the equipment to be purchased and shared, the Town of Palmyra will apply for a maximum grant amount of $465,624  The local share of the project cost will be $51,735.

 

  1. The Town of Palmyra is committed to providing 35.00% percent of the local share of the project cost, or $18,624.50.

 

  1. The Village of Palmyra is committed to providing 29.70% of the local share of the project cost, or $15,362.50.

 

  1. The Town of Macedon is committed to providing 17.15% percent of the local share of the project cost, or $8,874.50.

 

  1. The Town of Walworth is committed to providing 17.22% percent of the local share of the project cost, or $$8,874.50.

 

  1. The source of the funds to pay for each Town’s local share will come from their respective Highway Equipment Reserve Accounts.  The source of the funds to pay the Village’s will come from the Village’s General Fund Budget Line Item A1640.2 entitled “Equipment Capital Outlay for Central Garage.”

 

  1. The Town of Palmyra will issue a Bond Anticipation Note (BAN) in the amount of $517,360 to have the funds on hand to pay for the equipment on delivery.  The Town of Palmyra will request reimbursement from the State for $465,624 and $33,111.50 from the three co-applicants to be used with its local share of $18,624.50 to retire the BAN.

 

  1. The Town of Palmyra will work with the Village of Palmyra and the Towns of Macedon and Walworth to prepare and execute an inter-municipal agreement setting forth individual responsibilities for the implementation of the project including, but not limited to, the required financial commitments, use and maintenance of the equipment, storage of the equipment, insuring the equipment, and scheduling use of the equipment.

MOTION BY MCEWEN, SECONDED BY NAWROCKI

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

Due to the sewer replacement project bids coming in $350,000 under estimated cost of $650,000, Supervisor Hammond proposed the Town Board consider upgrading the Wayneport and Cedar Creek Pumping Stations.  They currently have no backup power.  Upgrading would include generators and fencing. 

 

 

 

NO. 22                                                                                                              PAGE 4

November 8, 2007

 

RESOLUTION NO.291 (07) SANITARY SEWER PUMP STATION UPGRADES

PUBLIC HEARING SET

RESOLVED the Town Board schedule a Public hearing on December 31, 2007 for sanitary sewer upgrade to provide two (2) generators, phase 3 wiring upgrade and fencing at Cedar Creek and Wayneport Road Pump Stations to be held at 8:30 p.m.

MOTION BY HAMMOND, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 292 (07)  EXECUTIVE SESSION

RESOLVED the Board enters Executive Session at 8:08 p.m. to discuss litigation.

MOTION BY HAMMOND, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

RESOLUTION NO. 293 (07) OPEN SESSION

RESOLVED the Board returns to Open Session at 10:00 p.m.

MOTION BY Hammond, SECONDED BY KENYON

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

ABSTRACT NO. 11-07                 

Claim Nos. 16011-16201                        Expenditures in the amount of

                                                            $362,798.39

 

RESOLUTION NO. 294 (07) PAYMENT OF CLAIMS

RESOLVED the bills be paid as audited.

MOTION BY NAWROCKI, SECONDED BY MCEWEN

ROLL CALL VOTE:  KENYON ABSENT, MAUL ABSENT, MCEWEN AYE,

NAWROCKI AYE, HAMMOND AYE  MOTION CARRIED

 

MOTION BY HAMMOND, SECONDED BY MCEWEN THAT THE MEETING BE ADJOURNED AT 10:01 PM.

 

 

 

_________________________

Judy W. Gravino, RMC

Macedon Town Clerk